2023-05-10 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila, Lisa Kaczmarczyk

Agenda/Notes

1. Debrief on EC meeting @John Towns  

2. Review Action Items @John Towns

3. Boulder in-person meeting agenda discussion @Shawn Strande

   1. Have a draft agenda to share with the team for feedback.

4. Updates

• EAB Updates @Shawn Strande

  • Discuss providing partial support for EAB to attend PEARC

• Evaluation Update @Lizanne DeStefano (Unlicensed)

• Communications Update@Dina Meek

  • PEARC Registration is Open

    • Have we discussed who is managing travel arrangements, registrations, etc.?

  • Do we need any specific communications around the June meeting?

    • Probably best to create an email list for attendees and send through Constant Contact

      • I’d need those email addresses though

  • Acceptable Use Policy

    • Code of Conduct and Privacy are on the ACO site, but AUP is on IAM’s domain

      • Do we want to move that once it’s updated?

• Community Engagement Update@Jay Alameda

  • Off-week for Community Building and Engagement

  • Went in with Support BoF for PEARC23, with additional community building and engagement components. Note that Allocations is joining the Support BoF as well. Submitted today, 10 May 2023.

  • Looking forward to feedback from participants in the MS-CC annual meeting

  • Noted a couple of potentially significant DEI leads

    • National Academy workshop “Beyond Broadening Participation: Research to Progress” - workshop around release of report Advancing Antiracism, Diversity, Equity, and Inclusion in STEMM Organizations

    • Chronicle of Higher Education: https://www.chronicle.com/article/higher-eds-dei-lip-service?utm_source=Iterable&utm_medium=email&utm_campaign=campaign_6785605_nl_Academe-Today_date_20230509&cid=at&source=&sourceid=

    • Want to go through these to pull out potentially DEI strategies for our program.

• Project Office Updates @Lavanya Podila

  • ACCESS Program Wide Meeting

    • Wiki page June 2023 ACCESS Quarterly Meeting

    • https://docs.google.com/forms/d/e/1FAIpQLSdvRyXGdOquLoE4ZNQk0yLKU8MRjhGmXuOVFIrjYdcEH-wPjg/viewform

    • All requested agenda topics can be seen HERE.

    • Hotel reservations available for extended stay beyond the Program Wide Meeting

    • Catering and transportation finalized with CU Boulder

  • PEARC 23

    • Charlotte (NCSA) to confirm with the organizers at PEARC if we need to complete any registrations since we get 5 complimentary registrations with the Gold Tier.

      • See above EAB topic. Can we use comp. reg. for EAB members?

    • Registration OPEN https://mailchi.mp/pearc/pearc23-fullpapersdue-15813413?e=406cc926a6

    • Hotel Block available https://urldefense.com/v3/__https:/pearc.acm.org/pearc23/hotels/__;!!Mih3wA!C5SrnjOegCabz4AZjBlFuve4XlyaLi3gWEoLXnoyc-cYfycxuDrME2WDq7EQoKZAENiwwMKlyH5mx5V3YgNv_kA$

Misc Topics

Reference - ACO Action Tracker

Next Meeting: 17th May 2023