2024-10-09 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar, Chuck Pavloski
Parking Lot:
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
EC Meeting Debrief @John Towns (10 mins)
Debrief on Quarterly Meeting @Lisa (15 mins)
Lisa briefly shared her findings
Lisa shares feedback on interactions, engagement, conversations and themes that she observed.
People shared diverse perspectives: some made comparison with the virtual meeting whereas others gave concrete examples of why this meeting was productive
A couple statements about the virtual meetings were interesting
Lisa to consider compensation and time effort
ACO requests a written report
Debrief on Tapia @Lavanya Podila (20 mins)
Should we attend next year?
The team shares their perspectives and experiences from Tapia this year
Action item for Lavanya to add this topic to a future EC meeting
Discussion regarding previous Grace Hopper experiences
Kim shares her upcoming talk with Paula
ACO Quarterly Report @Lavanya Podila
Reminder to complete IPR sections by end of month
Review Action Items
Updates
@John Towns
@majumdar
Attending AI Institute’s meeting in Pittsburgh, Oct 9-10, 2024
@Chuck P
Progress made on ATT-145
@Cindy Wong
RAC meeting tomorrow - https://access-ci.atlassian.net/wiki/x/AYD4Hw
John presenting on “Program-Wide Goals & Metrics”
EAB charter approved on 10.09.24 - https://drive.google.com/file/d/1yrcKn6PitrXVkTfAj8Ko9QJhN_YPOz9o/view?usp=drive_link
PDF version created and added to EAB folder
EAB meeting in less than two weeks: https://access-ci.atlassian.net/wiki/x/BABlM
Agenda topics? Chuck sent an email to EC on Monday
Support responded, so far:
We have gotten some feedback from the RPs and have met with them to discuss pain points around collaboration of supporting users. What other recommendations does this board have to continue to grow this relationship?
Support has been finding it difficult to a solid collaborative relationship with the Campus Champions. We can share some of the things we’ve tried and some of the things we are thinking of trying, but would love input from the EAB.
2024 Nominations
EC to provide final input on form: https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit?usp=sharing
Aiming to announce on Monday, Oct 14 and close date?
Close the Wednesday, Nov 27 after SC.
Need Dina and Comms team to help announce and put together blurb to share with the community
When should we announce selection? Before winter break or after new years?
Vacation: Oct 29 - Nov 14
@Lavanya Podila
@Shannon Bradley
Attending Science Gateways 10/8 thru 10/11 - logged it in the outreach log
I heard 1 comment from an ACCESS user who asked a question during a session - he would like documentation/”textbook” on how to usher people into the ACCESS community. Tell people how to learn new things. He does not like the click-click-click across pages to find something - would like online tutorials on using ACCESS.
Sarah Rodenbeck at Purdue talked about ACCESS during her presentation
Saw presentation on a really cool training resource it might be nice to contribute to: hpc-ed.github.io
I have also worked on reviewing the notes from the September Quarterly Meeting - created a summary with decisions and to do items - could you please review and update? Let me know if this is accurate - otter.ai was suggested by Sandra G during a session so I checked out using ai to skim notes for to do items.
@Kimberly Mann Bruch
@Dina Meek
EAB Noms
@Cindy Wong I’m thinking a stand-alone email to the ACCESS Advance list with link to nomination form would be a good direction
thoughts?
Otherwise we can post an article to the website as we did here: https://access-ci.org/now-accepting-nominations/
This was our inaugural board so more newsworthy (we also didn’t have as many science stories yet)
First campaign launching this week
Focus on Landing Pages, new nav
Starts with an email to the big mailing list and also a web article
will continue with newsletter articles pointing to the web article and social media, pointing to the landing pages
Next Meeting: 16th October 2024
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