2024-04-24 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-04-23 ACCESS EC Meeting Agenda & Summary

      1. note the list of things people are planning for PEARC’24

      2. bring working groups in: tentative order

         1. SGX3 - if there is something to report

         2. CGC - next priority

         3. User profile group

         4. Eval group - not currently ready

2. NSF Meeting from Monday

   1. Comment from NSF/Sharon - too many recommender systems
      
      

3. Review Action Items

   1. Archived ACO Action Tracker | :check_mark: ACO Meetings To Do Items
      
      

4. Discussion of updated Feedback Annual Report from Lisa K
   
   

5. Quarterly meeting planning

   1. Interest in an agenda development group seems slim

   2. Lavanya, Shawn, Aaron, Stephen, Tom - meeting comes next

      1. Notes - virtual meeting - any breakout room should have a facilitator

      2. Cindy can help with technical input

   3. Dina’s team - agenda idea - every meeting have 1 or 2 session where you take a look inside ACCESS

      1. how does ticketing system work

      2. STEP program

      3. How does a recommender system work

      4. etc.
         
         

6. Year 3 budget

   1. Will need to request funds in a supplement to cover travel for meetings in Year 3

      1. Note from NSF meeting on 4/8: We still need to discuss a potential travel supplement for in-person quarterly like last year

         1. We will address where this stands after re-budgeting numbers are confirmed on if we need to submit another supplement or if what is remaining enough

         2. Note from EC meeting: 4/16 Supplement for meeting travel was to cover year 2 - if we want additional support for this will need to submit a request soon (next in person meeting is in September)

            1. there needs to be a case for why it needs to be in person - where everyone is included and people are not waiting in hallways waiting for people to have meeting

            2. Can we request for the remaining 3 years at once? Sharon will check with finance
               
               

7. Updates

   1. @Shawn Strande

   2. @Cindy Wong

   3. @Dina Meek

      1. Permission to share just the website feedback from survey with Web team

         1. can share with team - but it can’t go outside the project/program

   4. @Kimberly Mann Bruch

      1. has created over 100 articles since starting

      2. is she supposed to go to PEARC? if you have good ideas of what to do then - yes you can - possibly you could find another project to split with

   5. @Lavanya Podila

      1. catching up after vacation

      2. planning for June quarterly

      3. admin items ( ? )

   6. @Shannon Bradley

      1. worked on PEP - still need WBS for NCSA FTE

      2. next is moving tasks to Jira

      3. waiting on eval team to finish metrics before finalizing how to store metrics

      4. training on ACCESS planning for new PM lead