2024-05-08 OpenCI Leadership Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Jun 26, 2024 by Shawn Strande
2 min read

Attendees:

Present: Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk

Decisions made during the meeting:

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Agenda/Notes

  1. EC Meeting Debrief - canceled

    1. 2024-05-07 (Canceled) ACCESS EC Meeting Agenda & Summary

  2. PEP Status

  3. Annual Review Prep (Jun 6-7, 2024)

    1. WBS breakdown coverage:

      1. Communications and Outreach - Dina

      2. Community Building and Engagement - John and Shawn

      3. Evaluation and EAB - Shawn

      4. Project Office - Lavanya

      5. Governance - John

    2. Slides and materials to be shared by Thursday, May 23

      1. PEP, PDF slides, Y1 review and Mid-Year review Q&R, Internal evaluator report

      2. Draft slides dry run by Monday, May 20 (11am - 1pm PT/ 2pm - 4pm CT)

      3. Dry Run Wednesday, June 5 (extend to two hours)

  4. Collecting website feedback

    1. Collect from? SC23 Focus Groups (Support), SGX3, Ticketing, Community Survey, NSF Panel Reviews, EAB feedback, RAC feedback, any others?

      1. (see Dina’s link 6.d.iv) Feedback received, source, ++

  5. Review Action Items

    1. Archived ACO Action Tracker | :check_mark: ACO Meetings To Do Items

  6. Updates

    1. @Shawn Strande

    2. @Cindy Wong

    3. @Kimberly Mann Bruch

    4. @Dina Meek

      1. Newsletters - ACCESS Advance moving to layout

      2. Comms Plan - kicking off with team this week

      3. PEARC - PY2 Highlights book on track

      4. Websites - SGX3 final touch point with them today; gathering other feedback here

      5. NAIRR release should post late this week, early next

    5. @Lavanya Podila

    6. @Shannon Bradley

 

 

Next Meeting: 15th May 2024

Action Tracker:

Update WBS for SDSC with FTE level broken by WBS level @Shawn Strande
ACO team to fill out their PY2 accomplishments and PY3 plans “PY2 review planning notes” in Google Drive
@Lavanya Podila calendar invite for slides review run through Monday, May 20 (11am - 1pm PT/ 2pm - 4pm CT)
@Lavanya Podila extend Wednesday, June 5 invite to 2 hours for full dry run
@Shawn Strande request to EC to reach out to their team for any feedback received regarding the website at large
@Cindy Wong cancel hold of June EAB and find a new time after all NSF reviews

Use Action Item Macro to track assigned To Do Items - check the box when it is complete

Reference

ACO Weekly Updates

ACO Vacation Schedule