2023-10-18 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Review Risks @Lavanya Podila
review and noted what is still left to be changed
ACO Quarterly Report @John Towns
https://docs.google.com/document/d/1QKHlgOqkAbdaFd6sL7enNikOUhtPhhz9/edit
will update Risks Register to only ACO info and graphs
newsletter and associated survey - there would be an embedded mini survey or separately?
the first one went out in Access Advance - in early October
only 1 person completed it - ~250 clicked through to it - but we should do better
was the first question too complicated? you need to make sure it is easy
need to show them how long it will take
we may have to send a stand alone email
Is it getting buried in the newsletter?
people read a newsletter to get news
it is not good practice to have a survey in a newsletter - it gets lost
send out a second email specific to the survey
Dina plans to do this quarterly
PEP says how often to do it - need to double check
PEP period is Quarterly
could this be included? https://docs.google.com/document/d/1pZPm0QMqI9HCtPblyipla6YpAeg1zfrl/edit - John thinks service team satisfaction
possibly include in appendix - attach for reference
have any changes to John before 8 am tomorrow
Review ACO Metrics @John Towns
Shannon investigating this to see if it can be managed in Jira
Review Outline for Mid Year Review @John Towns
https://docs.google.com/document/d/1MRvwjVIP4O5elG3XqsTX9CGSCU6GLgucsNeKzEzSDTA/edit
Are all the topics covered?
Is the time allocated for each session appropriate?
Outline needs to be sent to NSF by the end of this week.
Decide slide count after we know what we will be including
Mark high level priority items
Should we show a chart or two?
Assigned people to topics in the outline
We need to make sure what we provide meeting the charge they have been given
Review Action Items @John Towns
Updates
@John Towns
@Shawn Strande @Cindy Wong
@Dina Meek and @Kimberly Mann Bruch
Quick walkthrough of changes to access-ci.org
@Jay Alameda
CB&E team met yesterday
discussed improving diversity metrics based on users or usage by institution type (Carnegie classification)
curious too if the diversity of non-stem users is different than stem users?
reviewed https://access-ci.org/about/get-started/ , will bring feedback back to comms group - but reception was positive.
of note: since so much is found by search, note that ACCESS cannot be found by searching for these phrases
“free high performance computing”
“free research computing”
“free computing”
Seems that some search optimization may be in order here.
navigating resources is challenging, bringing back a software search would help
diversity of resource providers: no MSIs are resource providers, curious if any have succeeded at CC* proposals? Suggest this would be an important and neglected axis of capacity building
follow-on action items:
add items to the engagement tracker post SC23 - stretching into CY2024.
Ag reviewing demographic items in profile, with concrete feedback from CB&E team
@Lavanya Podila and @Shannon Bradley
@aco - what is the difference between
if they are the same - should the link to the left be updated?
if they are not the same should a page be made in confluence to manage the Milestone Check?
The ACO Action Tracker is solely to track the action items of the ACO and has more granularity whereas the program milestone check is for all the tracks and displays overall program milestones and is on a broader level. We can brainstorm on how we can embed this into Confluence, the way the spreadsheet is set up is it tracks milestones all the way till 2025 but only shows the next 90 days on the Dashboard.
NSF Dashboard updated - NSF OpenCI Meetings
Risk Register changes that were recommended last week are only missing the Auto Calculation part
Shannon found the “How To” - help to multiply value of 2 custom fields in Automation
Asked if there was someone to help with this automation
Parking Lot
@aco - what is the difference between
if they are the same - should the link to the left be updated?
if they are not the same should a page be made in confluence to manage the Milestone Check?
Next Meeting: 25th October 2023
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Reference