2023-03-15 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila

Agenda/Notes

1. Debrief on EC meeting @John Towns  

2. Review Action Items @John Towns

Near-Term ACO Deliverables

Project Year 1 Deliverables

4. Updates

• EAB Updates @Shawn Strande

• Evaluation Update @Lizanne DeStefano (Unlicensed)

• Communications Update@Dina Meek

  • Website

    • GDPR Requests - in Privacy Policy in footer

      • 4.7 GDPR Requests – GDPR requests should be submitted to the ACCESS ticketing system: https://support.access-ci.org/open-a-ticket with “GDPR Request” in the subject line. These requests will be evaluated by ACCESS.

    • Accessibility, Code of Conduct and Privacy Policy all updated in the ACO footer, according to the Identity Accessibility Management group’s approved statements

      • John to discuss with EC in next meeting - do we need any language from Support’s CoC incorporated into the main document

  • Newsletters/Emails

    • Allocations and Support are working on retooling the ACCESS Support Digest (biweekly) to also include Allocations items that cannot wait until our monthly ACCESS Advance deadline

      • They are expected to present their plan to the Comms team so we can all sign off (or escalate to EC)

  • Events

    • June Meeting - is this just for the EC?

      • PIs, Co-PIs, leads of various efforts, WG leads

      • What info do we have so I can begin planning comms?

        • June 26-27

          • John has a representative agenda

          • starts at 9 a.m. on the 26th

          • ends at noon on the 27th

        • Boulder, CO

        • This will be paid by NSF using supplemental funding

        • Lavanya will be PM on this

• Community Engagement Update@Jay Alameda

  • MS-CC Annual Meeting: MS-CC Annual Meeting and Student Hackathon

    • ACCESS presence/attendance - think we should attend, can we do more

    • Discussed possibilities in continued collaboration with Communications

    • Should also consider what are our desired outcomes/how to assess the outcomes

  • John to give a “What is ACCESS” presentation at CASC next week.

• Project Office & Tools Update @Ron Payne

  • New Ticket System: 63 agents added, agent training underway

  • ACCESS Program Milestones: Dashboard being developed

  • Performance Management Plan: Under review by ACO team

  • Risk Register: Identified ACO risks to be added to Risk Register this week, complete population of risks by owners to begin next week.

Misc Topics

ACCESS In-person meeting

• All attendees on this call are requested to attend the in-person meeting

• Ron to create a budget for the next 4 years and add to the supplement

• John to talk to the PI’s regarding travel expenses for this year’s meeting
  
  

NSF annual reviews

• There will be questions at the end of day 1, which need to be answered and presented to the reviewers at the beginning of day 2.

• John and Ron to work on drafting an agenda

• Each of the review panels will be unique to the awardees

• Post annual reviews, there might a program wide review during the July timeframe, but more information to come.
  
  

Reference - ACO Action Tracker

Next Meeting: 22 March 2023