2024-04-03 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
EC Meeting Debrief
2024-04-02 ACCESS EC Meeting Agenda & Summary
shared review slides are almost done
should review survey results sooner than the next review because our review is not until June and that is even after the next quarterly report/review
put on EC meeting next week to decide how to approach it
Review Action Items
Quarterly Report end game - needs to be submitted on Friday
almost complete - just a few small items to correct if people could look
community feedback section - please look
metrics - goal 3 - CB&E activity - don’t include going forward since it is no longer part of our scope
FYI - Ops review: end of May
End of year recommendations - each member of the ACO send suggestions and John and Shawn can craft it as shorter recommendations (shorter than last years)
advise and recommendations for NSF in their roll as oversight to this program
Things NSF can take action on to make better
Responses to comments from Sharon and Tom RE IPR and PEP
Google doc with this feedback that we can work in - Shawn will work on this
Updates
@John Towns
@Shawn Strande
@Cindy Wong
@Dina Meek
Shawn/John - need the ACO’s voice in the PY2 Highlights book …we’re starting to write it now (also missing Support…I’ve asked 2 or 3 times)
want to get it done for PEARC
@Kimberly Mann Bruch
@Lavanya Podila
PEARC reached out for ACCESS logos - we are not using advancing innovation any more - Dina has new ones to provide
April 15 week - will be on vacation (next week)
@Shannon Bradley
Requesting to confirm moving 2 new Risks into review: these are appropriate to track in the Risk Register and Change Register
https://access-ci.atlassian.net/browse/RR-112 - trigger: elimination of the CB&E
this also triggers a Project Change Request - https://access-ci.atlassian.net/browse/PCR-14
https://access-ci.atlassian.net/browse/RR-122 - trigger: February Quarterly Meeting - groups not understanding charters and the communication and approval process - we are improving the SOP
Discuss Creating a sample Agenda and discuss strategy for determining if something should be a meeting or not.
Transforming Meetings: 5 Game Changing Strategies Adopted by Teams to Improve Productivity
This is a good topic to continue discuss further and work on it
Next Meeting: 10th April 2024
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Reference