2023-10-11 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Debrief on EC Meeting @John Towns
ACO Risk Review @John Towns
Fix probability and impact scores to range from 1 to 3 and ensure that the overall priority is auto calculated, Shannon and Lavanya
Once this has been fixed, send an email to all Pis and Co-Pis informing that this option is available, Lavanya
NSF Funding Risk - update description rewrite as a general funding issue and not just for comm issues, John
Breakdown in communications for each individual area has been retired, a new risk will be created in place which mentions information that is not communicated in a timely manner which would impact communication related activities. Dina
Large-Scale Events Communications Coordination - this risk will be retired and two new risks will be created in place called Website Management and Events Management and details need to be added, Dina.
Challenges in developing relationships with synergistic NSF programs - description needs to be updated by John
Lack of execution on Program Wide Evaluation Plan - new risk added by Shawn, need to add all the details.
Similar to above, 2 new risks need to be created for the lack of execution of communication plans by Dina and lack of execution of CBE plans by Jay
Inability to attract diverse community members to contribute to ACCESS - this may actually be a program-level risk, need to also clarify role of evaluation on measuring and monitor, Jay to update this risk to reflect how it will impact the ACO, risk that is more focused on the ACOs inability to effectively collaborate with the service team for a greater diversity
Lack of Evaluation - This risk needs to factor in lack of evaluation for the ACO and lack of evaluation at a program level. Details need to be updated by Shawn
Review Action Items @John Towns
Updates
@John Towns
@Shawn Strande and @Cindy Wong
Dec. meeting attendance - 8 EAB confirmed, 8 EC confirmed; 2 NSF; 2 will attend remotely
Who else from the ACO to attend?
@Dina Meek and @Kimberly Mann Bruch
Need ACO sponsor for Web Presence group
@Jay Alameda - see weekly update google doc.
@Lavanya Podila
Purchase of badge scanners for SC completed
Waiting for Dina to provide catering information for the “ACCESS the Experts” session to submit RTP and complete purchase order with Freeman
Sent feedback form for the quarterly meeting again, waiting to get responses
Quarterly Report schedule and document created, https://docs.google.com/document/d/1QKHlgOqkAbdaFd6sL7enNikOUhtPhhz9/edit
Completed project office metrics for the mid year review
Parking Lot
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Next Meeting: 18th October 2023
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Reference: ACO Weekly Updates