2024-09-04 OpenCI Leadership Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Sept 04, 2024 by Shannon Bradley
3 min read

Attendees:

Present: John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar, Chuck Pavloski

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. 2024-09-03 ACCESS EC Meeting Agenda & Summary

      1. There is a To Do for Chuck - re: what is and what isn’t a working group, a standing committee, and how to get a better process of defining and creating a charter

        1. Visit all working groups and standing committees to ID milestones that need to be tracked + ask them how is the process working for setting up groups and can we improve

        2. ACCESS Working Groups and Standing Committees

        3. https://access-ci.atlassian.net/browse/ATT-145

      2. Some groups get all their work done before the time it would take to create a charter

      3. Charters should be light weight and provide the plan of action for the working group

      4. In some cases: Working Groups get together because it is the only way to get people to talk together - people should be able to talk and gather without having to create a committee - there should not be an artificial barrier to getting people talking

      5. Chuck will need to attend EC - to represent for the EAB

  2. Review Action Items

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

  1. Review Tasks: Summary of Panel Response Items for Year 2 - John will do this as part of his update to the EC

    1. What are ours and which are the EC?

    2. Do we need to create a task to follow up on a particular issue?

    3. How to present to the EC - John will be doing this

https://access-ci.atlassian.net/wiki/spaces/ACP/database/811466766

  1. Updates - ACO Weekly Updates

    1. @John Towns

      1. included in updates above

    2. @majumdar

      1. Reading project docs

      2. getting involved in assigned meetings

    3. @Chuck P

      1. working with Cindy

      2. onboarding and familiarizing

    4. @Cindy Wong

      1. EAB

        1. Received EAB report and shared with EC on 09/3/24 https://drive.google.com/file/d/1NtCpcEyLTVCZb7m7FnDvru3HLQcpFa8k/view?usp=sharing

          1. Added recommendations to spreadsheet: https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit?usp=sharing

        2. EAB charter v2 need assist with addressing standing comments from EC (https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit)

        3. EAB nominations form drafted: https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit?usp=sharing

          1. Need feedback from group before I send it off to the EC

        4. 2024-10-21 ACCESS EAB Meeting Agenda & Summary confirmed for 10/21/24: 9am - 11am PT / 11am - 1pm CT / 12pm - 2pm ET

        5. Met with Chuck to discuss EAB background and his role as facilitator

      2. RAC scheduled for Thursday, 10/10/24: 10am - 11:30 am CT (headed up by Laura)

        1. Proposed topic “Program-Wide Goals & Metrics” and assigned to ACO - was John but he has a conference

          1. 30 minutes (20 mins + 10 min Q&A) ~10:25am - 10:55 am CT - are you available John?

      3. Tapia: printing material for Operations (STEP) and potential materials from Allocation

      4. Sept QM agenda note - draft agenda shared - met with Lisa last week - need a slot to introduce Lisa - put it in the Welcome on Day 1

    5. @Lavanya Podila

      1. Tapia handouts

        1. Cindy is printing out for STEP and Sheera Allocations print is still TBD

    6. @Kimberly Mann Bruch

      1. no updates

    7. @Dina Meek

      1. Website - Landing pages in layout will be shared with EC on Monday with request for feedback by EOW

      2. Newsletters - ACCESS Advance to go out tomorrow

      3. SC24 - Booth contest, matching resource with institution with a prize of swag from all ACCESS RPs

      4. Taglines - voting by the Comms team starts tomorrow; top three will be shared with EC for their votes

      5. Persona postcards - Copy in review by Comms team; will be shared next week with EC

    8. @Shannon Bradley

      1. All follow up items are pages underneath the main page of : June 2024 (Virtual) ACCESS Quarterly Meeting

         

Next Meeting: 11th September 2024