2024-09-04 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar, Chuck Pavloski
Parking Lot:
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
EC Meeting Debrief
2024-09-03 ACCESS EC Meeting Agenda & Summary
There is a To Do for Chuck - re: what is and what isn’t a working group, a standing committee, and how to get a better process of defining and creating a charter
Visit all working groups and standing committees to ID milestones that need to be tracked + ask them how is the process working for setting up groups and can we improve
Some groups get all their work done before the time it would take to create a charter
Charters should be light weight and provide the plan of action for the working group
In some cases: Working Groups get together because it is the only way to get people to talk together - people should be able to talk and gather without having to create a committee - there should not be an artificial barrier to getting people talking
Chuck will need to attend EC - to represent for the EAB
Review Action Items
Review Tasks: Summary of Panel Response Items for Year 2 - John will do this as part of his update to the EC
What are ours and which are the EC?
Do we need to create a task to follow up on a particular issue?
How to present to the EC - John will be doing this
Updates - ACO Weekly Updates
@John Towns
included in updates above
@majumdar
Reading project docs
getting involved in assigned meetings
@Chuck P
working with Cindy
onboarding and familiarizing
@Cindy Wong
EAB
Received EAB report and shared with EC on 09/3/24 https://drive.google.com/file/d/1NtCpcEyLTVCZb7m7FnDvru3HLQcpFa8k/view?usp=sharing
Added recommendations to spreadsheet: https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit?usp=sharing
EAB charter v2 need assist with addressing standing comments from EC (https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit)
EAB nominations form drafted: https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit?usp=sharing
Need feedback from group before I send it off to the EC
2024-10-21 ACCESS EAB Meeting Agenda & Summary confirmed for 10/21/24: 9am - 11am PT / 11am - 1pm CT / 12pm - 2pm ET
Met with Chuck to discuss EAB background and his role as facilitator
RAC scheduled for Thursday, 10/10/24: 10am - 11:30 am CT (headed up by Laura)
Proposed topic “Program-Wide Goals & Metrics” and assigned to ACO - was John but he has a conference
30 minutes (20 mins + 10 min Q&A) ~10:25am - 10:55 am CT - are you available John?
Tapia: printing material for Operations (STEP) and potential materials from Allocation
Sept QM agenda note - draft agenda shared - met with Lisa last week - need a slot to introduce Lisa - put it in the Welcome on Day 1
@Lavanya Podila
Tapia handouts
Cindy is printing out for STEP and Sheera Allocations print is still TBD
@Kimberly Mann Bruch
no updates
@Dina Meek
Website - Landing pages in layout will be shared with EC on Monday with request for feedback by EOW
Newsletters - ACCESS Advance to go out tomorrow
SC24 - Booth contest, matching resource with institution with a prize of swag from all ACCESS RPs
Taglines - voting by the Comms team starts tomorrow; top three will be shared with EC for their votes
Persona postcards - Copy in review by Comms team; will be shared next week with EC
@Shannon Bradley
All follow up items are pages underneath the main page of : June 2024 (Virtual) ACCESS Quarterly Meeting
2024-June Quarterly Meeting Notes and To Do Items - Infrastructure Portfolio Expansion Session
2024-June Quarterly Meeting Notes and To Do Items - Evaluation
2024-June Quarterly Meeting Notes and To Do Items - What's Everyone Developing?
2024-June Quarterly Meeting Notes and To Do Items - Embedding Data from XDMOD
https://access-ci.atlassian.net/wiki/spaces/ACP/pages/834404362
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https://access-ci.atlassian.net/wiki/spaces/ACP/pages/833749010
https://access-ci.atlassian.net/wiki/spaces/ACP/pages/811663368
https://access-ci.atlassian.net/wiki/spaces/ACP/pages/834011155
Next Meeting: 11th September 2024