2023-03-08 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila

Debrief on EC meeting @John Towns
1. NSF Panel review will be April 18-19 and it will be virtual
2. ACCESS Program Wide Meeting will be June 26-27 in Boulder
Review Action Items @John Towns

Topic	Owner	Priority	Added	Needed By
Working Group Roadmaps	John/Shawn	High	02/21/2023
Draft supplement funding request for in-person program meetings	John		02/15/2023	ASAP
All ACCESS paper for PEARC	John	Low	01/24/2023	??
Collaborating with ACCESS/ Letters of Collaboration	Dina	Low	01/10/2023
Risk Identification	Ron	Medium	01/11/2023	3/3/2023
UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessibility)	Dina	Low	01/25/2023
Code of Conduct complete w/ombudspersons identified and incident reporting in place.	Lizanne	Medium	2/1/2023
"What is ACCESS" presentation	John		2/16/2023

Near-Term ACO Deliverables

Deliverable	Due Date	Owner	State
Start-up
Establish an OpenCI Performance Management Plan	7/31/2022	Ron Payne	Started
Establish collaborative plans for ACCESS Community-Building efforts	7/31/2022	Jay Alameda	Started

Project Year 1 Deliverables

PY1 Annual ACCESS Community Report	4/30/2023	Jay Alameda	Started
PY1 Annual: NSF Report May 2022-March 31, 2023	4/10/2023	Lavanya Podila	Not Started
PY1 Q4 External Newsletters	4/30/2023	Dina Meek	Ongoing
PY1 Q4 Internal Newsletters	4/30/2023	Dina Meek	Ongoing
PY1 Q4 Risk Review	4/30/2023	Ron Payne	Not Started
PY1 NSF Review	4/18/2023	John Towns	Not Started

3. PEP Feedback from Tom G

#1: PMP is drafted and should address this point
#2: DEI comment from proposal feedback is not understood. The referenced feedback from panel cannot be found in the proposal review/feedback information. John to send Tom a request for clarification.
#3: (section 22 paragraph 2, last sentence) Dina to review and address.

4. Updates

EAB Updates @Shawn Strande
Evaluation Update @Lizanne DeStefano (Unlicensed)
- Working with Allocations on a climate study
Communications Update@Dina Meek
- Events
  - In our NSF weekly meeting Tom said the ACO should provide and print materials, using supplemental funding. I just need an understanding about how to access those funds.
Community Engagement Update@Jay Alameda
- (same as updated posted in NSF call):
  - AIHEC exhibition - in progress - no news at this moment
  - Boise State conference - have a page to help organize what you need: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/190611463
  - Otherwise, quiet
Project Office & Tools Update @Ron Payne
- Privacy Policy, Acceptable Use Policy, Code of Conduct pages have been added to the website and will linked in the universal footer by the end of the week.
- All Jira Service Management (ticket system) soft launch agents have been added and RP soft launch users have been green-lighted to begin using the new system.
- Performance Management Plan draft has been sent to the team for review.
- Targeting to add ACO risks to Risk Register next week.

Reference - ACO Action Tracker

Next Meeting: 15 March 2023