2023-03-08 OpenCI Leadership Meeting Agenda & Summary
- Lavanya Podila
- Ron Payne
- Dina Meek
- Jay Alameda
Attendees:
Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila
Agenda/Notes
Debrief on EC meeting @John Towns
NSF Panel review will be April 18-19 and it will be virtual
ACCESS Program Wide Meeting will be June 26-27 in Boulder
Review Action Items @John Towns
Topic | Owner | Priority | Added | Needed By |
Working Group Roadmaps | John/Shawn | High | 02/21/2023 |
|
Draft supplement funding request for in-person program meetings | John |
| 02/15/2023 | ASAP |
All ACCESS paper for PEARC | John | Low | 01/24/2023 | ?? |
Collaborating with ACCESS/ Letters of Collaboration | Dina | Low | 01/10/2023 |
|
Risk Identification | Ron | Medium | 01/11/2023 | 3/3/2023 |
UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessibility) | Dina | Low | 01/25/2023 |
|
Code of Conduct complete w/ombudspersons identified and incident reporting in place. | Lizanne | Medium | 2/1/2023 |
|
"What is ACCESS" presentation | John |
| 2/16/2023 |
|
Near-Term ACO Deliverables
Deliverable | Due Date | Owner | State |
Start-up |
|
|
|
Establish an OpenCI Performance Management Plan | 7/31/2022 | Ron Payne | Started |
Establish collaborative plans for ACCESS Community-Building efforts | 7/31/2022 | Jay Alameda | Started |
Project Year 1 Deliverables
PY1 Annual ACCESS Community Report | 4/30/2023 | Jay Alameda | Started |
PY1 Annual: NSF Report May 2022-March 31, 2023 | 4/10/2023 | Lavanya Podila | Not Started |
PY1 Q4 External Newsletters | 4/30/2023 | Dina Meek | Ongoing |
PY1 Q4 Internal Newsletters | 4/30/2023 | Dina Meek | Ongoing |
PY1 Q4 Risk Review | 4/30/2023 | Ron Payne | Not Started |
PY1 NSF Review | 4/18/2023 | John Towns | Not Started |
3. PEP Feedback from Tom G
#1: PMP is drafted and should address this point
#2: DEI comment from proposal feedback is not understood. The referenced feedback from panel cannot be found in the proposal review/feedback information. John to send Tom a request for clarification.
#3: (section 22 paragraph 2, last sentence) Dina to review and address.
4. Updates
EAB Updates @Shawn Strande
Evaluation Update @Lizanne DeStefano (Unlicensed)
Working with Allocations on a climate study
Communications Update@Dina Meek
Events
In our NSF weekly meeting Tom said the ACO should provide and print materials, using supplemental funding. I just need an understanding about how to access those funds.
Community Engagement Update@Jay Alameda
(same as updated posted in NSF call):
AIHEC exhibition - in progress - no news at this moment
Boise State conference - have a page to help organize what you need: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/190611463
Otherwise, quiet
Project Office & Tools Update @Ron Payne
Privacy Policy, Acceptable Use Policy, Code of Conduct pages have been added to the website and will linked in the universal footer by the end of the week.
All Jira Service Management (ticket system) soft launch agents have been added and RP soft launch users have been green-lighted to begin using the new system.
Performance Management Plan draft has been sent to the team for review.
Targeting to add ACO risks to Risk Register next week.
Reference - ACO Action Tracker
Next Meeting: 15 March 2023