2023-08-16 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley

Introduction of Kim Bruch

Agenda/Notes

1. Debrief on EC Meeting @John Towns

   1. 2023-08-15 ACCESS EC Meeting Agenda & Summary

   2. Shannon, Lavanya and Shawn meet to get all Standing Committees up and Chartered

2. Review Action Items @John Towns

   1. EAB meeting - during Virtual Meeting in Sept - last two hours of second day? - this should be part of agenda in next week’s EC and ACO meeting and get this decided - (see task below)

   2. Gathering information on IRB - what can we gather into a document for the team?

      1. Does my study need IRB approval? | Office for the Protection of Research Subjects (OPRS)

      2. OPRS and IRB Frequently Asked Questions (FAQs) | Office for the Protection of Research Subjects (OPRS)

      3. https://oprs.research.illinois.edu/sites/default/files/documents/RGD - Exempt Research version A0923.pdf

3. Program-wide goals

   1. John will review feedback from his email of 8/3

   2. Don’t want to load teams with collecting too much additional data

   3. How can we use what we already have?

4. CPO comment feedback - Cognizant Program Officer

   1. John will review and suggest some items for next week’s meeting

   2. https://iosblog.nsfbio.com/2023/01/26/what-are-cognizant-program-officer-comments-and-where-can-you-find-them-at-research-gov/

5. Community engagement discussion

   1. Review discussions from past 3 weeks to provide summary info to Jay

   2. How should Center know who is going where and speaking to whom

      1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/185663489

   3. Do we have a packet we can give to people who go to seminars and conferences so everyone presents consistent overall information

   4. Community Engagement document - still needs finalizing plan - we need to prioritize this

      1. https://docs.google.com/document/d/1ClRorlMAIUa30f_Fhr_XhP7Q96SH-gY3inbL2yspBog/edit#heading=h.21ylrh1soxje

      2. we need to set a time when this should be finished

   5. Connection between community engagement and communication

      1. different from events, conferences, etc.

6. ACO retreat

   1. ACO retreat Aug 30 - 9am to 3pm - proposed

   2. need to work on the agenda

      1. Shannon and Lavanya - gather items and have them ready for next week to decide on agenda items

   3. Devote a chunk of time to having discussion related to goal development, outcomes and planning

   4. Less talking and more outcomes from the meeting

      1. do we need to slate time to work together on priority items during the retreat?

7. NSF panel follow-up

   1. Collated: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/295665676

   2. needs reviewed

   3. how to track items

8. Working group formalization process

   1. covered

       

9. Updates

   1. EAB Updates @Shawn Strande

   2. Evaluation Update @Shawn Strande

   3. Communications Update@Dina Meek

   4. Community Engagement Update@Jay Alameda

   5. Project Office @Lavanya Podila
      
      
      

Misc. Topics

1. DEI WG: team input

Follow up from previous meetings:

Open

 

Someone needs to collate Google doc
Shannon will and put it in WIKI

 

 

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/295665676

 

Meeting has been set up

 

 

Still to do

 

 

Done: This went over well

 

Shawn is going to summarize discussion and pull out action items

Reference - ACO Action Tracker

Next Meeting: 23rd August 2023

To Do