2023-11-29 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Introducing JD Graham - 20%
Joining from MWBDH
Working with Jay A in outreach
Introduced his background
Mid Year Review
Next steps and discussion about the supplemental request
Responses to the summary report?
@Shannon Bradley - send JD a copy of the review summary - sent
Looking at our effort vs scope (which has creeped)
we are going to start setting up responses - @Shannon Bradley or @Lavanya Podila start collaboration google doc
https://docs.google.com/document/d/1qRGHJzBZ0ZQWislgNv6um194o_zKFYnbZpAsf4NQ-Ec/edit - done
identify what is in or out of scope for the ACO
indicate strengths or opportunities to improve
start drafting out responses
John and Shawn will take first pass at outlining response
Proposed Change to the IPR (15 minutes)
ACO to propose changes and present to NSF for approval
Readiness for next week’s EAB and EC meeting in San Diego
EC agenda
EAB agenda
Wiki page for EAB: 2023-12-05 ACCESS EAB Meeting Agenda & Summary
Logistics
should we have a slack channel set up for the meeting? No
Agendas
John and Shawn will finalize this today - will be giving instructions to the session leaders
Have a folder of materials for all participants to review before the meeting
We need to consider involving people before the DRAFT - we have a missed opportunity when we don’t involve people during the planning
agree with what is in there - but what should have been in there?
DEI could be trimmed down for time if other sessions need time - but we need to decide ahead of time and keep the timings consistent with the published agenda
line 16 - IRB policies - potential need for IRB - will continue to monitor and if we find anything will look again
Surveys we are planning to send out - we will draft a paragraph for UCSD IRB to look at and get their input - will be anonymous and used for internal purposes - we will share internally for purposes of governing the project + report from the survey could be public but will anonymized
Updates
@Shawn Strande
@Cindy Wong
ACCESS Researcher Advisory Committee (RAC)
Doodle Poll out - Spring 2024 ACCESS RAC meeting (response deadline 12/13/23)
RAC recommendations - could we create another tab on the current EAB recommendation spreadsheet? Thoughts?
https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit#gid=0
will keep it internal use only - and reference it with summaries only
@Dina Meek
NeurIPS impact on Comms team
this led to people working over the holiday to complete items for this conference
Integrating CITAP into the ecosystem - should the ACO develop a plan?
The ACCESS Advance is now archived on the website
@Kimberly Mann Bruch- absent
@Jay Alameda
@Lavanya Podila @Shannon Bradley
Ask These Questions During Meetings — The Art of a Productive Meeting
Can we use any of this framework in the EC/EAB meeting or our meetings?
Parking Lot
Integrating CITAP into the ecosystem - should the ACO develop a plan?
item
Next Meeting: 13th December 2023
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Reference