2024-08-07 OpenCI Leadership Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Aug 08, 2024 by Shannon Bradley
2 min read

Attendees:

Present: Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk, SDSC: Amitava Majumdar

Parking Lot

Decisions made during the meeting:

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Agenda/Notes

  1. EC Meeting Debrief

    1. 2024-08-06 ACCESS EC Meeting Agenda & Summary

  2. Review Action Items

    1. Archived ACO Action Tracker | :check_mark: ACO Meetings To Do Items

    2. This page will be changing once the migration to Jira is complete

    3. We would like to target Oct 1 to release the call for nominations for EAB members

      1. possibly a small meeting to discuss this at the Quarterly Meeting

  3. Evaluation at the in-person meeting (Lisa)

    1. Sent in the SOW

    2. Developed a schedule - does have flex built into it

    3. Plan for how to evaluate will be made before Pittsburgh

    4. Who should she invite to help develop the overall direction of the evaluation at the meeting

    5. Lisa can’t just say “This is what I need” because that leads people too much and she may miss evaluating something that is important so the project

    6. Will work with Lavanya to go to Agenda planning group - and then would like to be on the agenda for the EC in 3 weeks

    7. Kim: information for your report from my perspective wrt in-person versus zoom-version…I am excited to go to Pittsburgh as I do some writing for the PSC as they’re an RP and also provide leadership for Allocations (Stephen Deems). I am hopeful to get a tour of their center while I am there as I think that would be helpful to also engage with some of the additional PSC people in person rather than on a screen.

  4. Updates

    1. @Shawn Strande

    2. @Cindy Wong

      1. EAB Recommendations - no update; will ping Chair next week

      2. EAB Charter v2: ACCESS EAB Charter - v2 draft

        1. ACO review deadline: Friday, Aug 23

          1. New timeline in place

            1. ACO: Friday, Aug. 23

            2. EC: Tuesday, Sept. 3 (one week)

            3. EAB: Monday, Sept. 16 (1.5 weeks)

            4. EC Final Vote: Sept 17

      3. Fall 2024 availability in progress: LettuceMeet - Easy Group Scheduling

    3. @Kimberly Mann Bruch

      1. Shannon put Kim’s To-Do list google sheet link in the Jira task tracking for ACO - this way people can see what she is doing

        1. https://access-ci.atlassian.net/browse/ATT-82

      2. She doesn’t need to put individual items in Jira itself

    4. @Dina Meek - absent

      1. Contest underway for next tagline for ACCESS

      2. Personas website is going well

    5. @Lavanya Podila - @Shannon Bradley

      1. Tapia planning

      2. Working on travel planning for various meetings

      3. Group Rate for Pittsburgh Hotel - Sharon asking for a Government Rate from the hotel as well

      4. Submitted requests for subscriptions for next year for Confluence and Slack, etc.

      5. Working on consolidation of task management

        1. ACO - https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=key&direction=ASC

        2. EC - https://access-ci.atlassian.net/jira/core/projects/ECMT/board

 

 

Next Meeting: 14th August 2024

Meeting To Do Action Tracker:

@Cindy Wong - target Oct 1 to release the call for nominations for EAB members - Oct 1, 2024
@Lavanya Podila - place Lisa K on EC meeting in three weeks - give her 20 mins at the beginning - Aug 27, 2024

Use Action Item Macro to track assigned To Do Items - check the box when it is complete

Reference

ACO Weekly Updates

ACO Vacation Schedule