2023-01-25 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila
Agenda/Notes
Debrief on EC meeting2023-01-03 ACCESS EC Meeting Agenda & Summary@John Towns
Deliverable Status (see below)
Follow up on external evaluator feedback @John Towns
This week’s focus topic: In what ways can we engage more deeply witht he Service Teams to understand their context and to understand how best to help?
Some initial thoughts (from John):
Its all about communications and we don't have enough communications with each service team individually; we typically work with them as a group
Closely related is fostering cross-award communications
Possible actions:
establish regular interactions between ACO and each service team
Monthly or bi-weekly (perhaps to start) meetings with ACO team and PI and leads for each service team.
Establish something akin to the May 2022 meeting for the program as a whole
EAB Updates @Shawn Strande
Evaluation Update @Lizanne DeStefano (Unlicensed)
Communications Update@Dina Meek
Community Engagement Update@Jay Alameda
Terminology and Language Policy - interest from CB&E to see this supported across tracks
Allocations: invited us to review and add to their DEI outreach tracker and planning spreadsheet
Yesterday’s meeting: in spirit of “engaging more deeply with tracks”, “understanding needs and constraints”, and “engaging outside of EC meetings” - devoted the call to focusing on what service areas need from the ACO.
Note that the problem of defining relationships between awards: not a new problem but goes back to (at least) the transition from PACI to TeraGrid (the whole notion of resource providers and their relationship to a central integrator: developed in this context).
ACO: seen as a having a role in streamlining operations, making things more efficient, while allowing service areas autonomy. Analogy to air traffic controller
Note that we may want to build channels to other community building efforts such as NASA TOPS (https://science.nasa.gov/open-science/transform-to-open-science ) and DOE Office of Science:
eg, NASA offers a significant amount of data via TOPS, we could similarly offer a significant amount of easily-accessed compute resources. Could formalize some of this through the ACO?
ACO: seen as taking a lead on branding and consistency among tracks, including inclusive language policy
Would be good to drive to consistent language so that ACCESS is viewed as a more singular enterprise, and that we have a level of coherence and seamless experience with interactions through ACCESS
Some survey efforts in planning: RPs, AARC, …
Benefit of the CB&E group: taking a ticket not being handled but mentioned in slack directly to the service area contact working in CB&E - and helping to make sure the issue is indeed resolved.
ACO role in communications: lots of point-solution work going on (eg, reaching out directly to many groups about the CSEP program) and risking communication fatigue or lack of recognition that these are ACCESS communications (by virtue of the fact that they are coming from individuals within ACCESS). A lot of interest in working together on coordinated communications, through the ACO.
One idea: ACO builds the base level to create communication channels, and then we all work together to extend these and fill with content
Project Office & Tools Update @Ron Payne
Near-Term ACO Deliverables
Deliverable | Due Date | Owner |
Establish an OpenCI Performance Management Plan | 7/31/2022 | ? |
Establish collaborative plans for ACCESS Communication & Outreach | 7/31/2022 | Dina Meek |
Establish collaborative plans for ACCESS Community-Building efforts | 7/31/2022 | Jay Alameda |
Establish evaluation plan, coordinated timeline, and revised metrics | 7/31/2022 | Lizanne Destefano |
Submit the OpenCI Project Execution Plan to NSF | 7/31/2022 | John Towns |
PY1 Q2 Evaluation coordination, development, and dissemination | 10/31/2022 | Lizanne Destefano |
PY1 Q3 EC Meetings | 1/31/2023 | John Towns |
PY1 Q3 External Newsletters | 1/31/2023 | Dina Meek |
PY1 Q3 Interim Project Report | 1/31/2023 | Lavanya Podila |
PY1 Q3 Internal Newsletters | 1/31/2023 | Dina Meek |
Reference - ACO Action Tracker
Next Meeting: 1 February 2023