2024-03-13 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
EC Meeting Debrief
No EC meeting yesterday
Review Action Items
Archived ACO Action Tracker | :check_mark: ACO Meetings To Do Items
All action items moving along
PEP revisions
Shawn made a first pass at the PEP
John working on the financial side/ reallocations of budget
RAC debrief
2024-03-11 ACCESS Researcher Advisory Committee - Spring 2024
No participation from Support
The group is pretty engaged, also had NSF participation
Recognizing Cindy for scheduling and managing the logistics for this meeting, since ACO volunteered to help with RAC.
Quarterly report
https://docs.google.com/document/d/1bRWxdPuwjDM9qjbwYKf8x5SLCvM3d_J8Smlh-qedadE/edit
They will probably want us to have the report to reviewers 2 weeks before the review
The 4th Quarter report is the same as the Annual Report
Updates
@Shawn Strande
Survey status
Should get RC survey out by end of week
Following up on quarterly with chairs of working groups - re: RACI working groups and how it redefines how groups work
@Cindy Wong
will be following up on EAB survey responses
Asks that the EAB task tracker be reviewed in meetings and brought up for movement more often - have EC review it as a reference as well
@Dina Meek
Discuss from QM notes:
check with ACO and EC and get OK to make a cheat sheet that lists if you talk to this “persona” you should relay “this” information
section on the website and in our newsletters to ask more people “Where should ACCESS go?” / “Invite ACCESS to come “here”
should this go to a form? who takes it from there?
how will it be taken if we don’t go?
NSF is meeting next week and should be discussing the CB&E changes - we may get more info back after this
Shawn is thinking about how to give a “Intro to ACCESS” and have NSF host it and this would be able to be reused and the PPTs reused
if we can get this prioritizes - we can say it is on the calendar for the review
suggest in the next EC meeting?
Discuss “Office Hours” type support that is becoming popular
@Kimberly Mann Bruch
@Lavanya Podila
Need to ask NSF about date and timing for review
Is this data focusing on Metrics - Dec to March or all year
Will also want to address some things that were mentioned in the last quarter report review
Cleanup previous member access accounts
Survey from Access Quarterly Meeting
IPR, Annual Report work
@Shannon Bradley
Jira Board for Task Tracking: https://access-ci.atlassian.net/jira/core/projects/ATT/board
Trello - https://trello.com/invite/b/WjvrfQeo/ATTI69f57faea6665f1fe481735e66190701C677BCB8/aco-task-tracking
Quarterly Meeting To Dos: 2024-February Quarterly Meeting - To Do Items
Ask EC what tools they are using and what they may like
Next Meeting: 20th March 2024
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Reference
https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0