June 2024 (Virtual) ACCESS Quarterly Meeting
- Lavanya Podila
- Shannon Bradley
- Cindy Wong
Logistics
Dates:
Monday, June 3 from 9:00 am - 5:00 pm CT
Tuesday, June 4 from 9:00 am - 5:00 pm CT
Location: Remote Sessions only
Attendees: This meeting is open to all ACCESS staff to attend
Zoom coordinates were sent by Outlook meeting invitation and also, linked in the agenda below.
Preparation
Attendees not familiar with Zoom, please contact @Lavanya Podila or @Cindy Wong to setup a applications setup and testing, prior to the quarterly meeting.
You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
Contact @Lavanya Podila with questions.
All requested agenda topics can be seen Refined June 2024 Qtrly Mtg Agenda Topics
Agenda
Monday, June 3rd |
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Zoom Coordinates |
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Time (CDT) | Session | Description | Type | Lead/Facilitator | Note taker |
9:00 - 9:10 | Welcome | Review agenda and welcome | Plenary | PIs, NSF | N/A |
9:10 - 9:30 | NSF Review recap | 2-3 takeaways per Service Team/PI | Plenary | PIs | TBD |
9:30 - 10:30 | Infrastructure Portfolio Expansion | Share re-invisioned integration roadmap and badging design, 2) discuss infrastructure expansion opportunities and priorities | Plenary | JP Navarro, Joe White | Shannon BradleyMeeting Notes |
10:30 - 11:30 | Evaluation | Summary and discussion of Eval SC recommendations and follow-up actions | Plenary | Dave Hart, Eval Team | Shawn StrandeMeeting Notes |
11:30 - 11:45 | Break |
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11:45 - 12:45 | What's Everyone Developing? | A follow-up to the March session. Progress on initiatives that may have impacts on other teams. New items on the radar for the next ~3-6 months. | Plenary | Dave Hart, Rob Light | Stephen DeemsMeeting Notes |
12:45 - 1:45 | Lunch |
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1:45 - 2:45 | Embedding data from XDMoD | A brainstorming session around which web pages would benefit from embedded data from XDMoD and how to do it. | Plenary | Aaron Weeden | Ryan RathsamMeeting Notes |
2:45 - 3:00 | Break |
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3:00 - 4:30 | Allyship Workshop | Allyship: Advancing Diversity and Inclusion | Parallel Workshop; for those not attending, time can be used for ad hoc parallel sessions | Clara Smith, CU Boulder | Shannon BradleyMeeting Notes |
Tuesday, June 4th |
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Zoom Coordinates |
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Time (CDT) | Session | Description | Type | Lead/Facilitator | Note taker |
9:00 - 9:15 | Welcome | Day 1 recap; Day 2 agenda | Plenary | PIs | N/A |
9:15 - 10:15 | A Vision for "The ACCESS Resource Catalog" | ACCESS has many types of "Resources" (e.g. CPU, GPU, Storage, Training, OnDemand, Software...) and they're the main item of interest for our personas. This session would present mockups and design ideas for how ACCESS could centrally advertise the diverse resources available. | Plenary | Matt Yoder | Stephen DeemsMeeting Notes |
10:15 - 11:15 | Resource Selector | Progress and plans for harmonizing Resource Selector efforts | Plenary | Dave Hart | Laura Herriott, Stephen DeemsMeeting Notes |
11:15 - 11:30 | Break |
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11:30 - 12:30 | A Vision for "The ACCESS Awards" | A brainstorming session around the notion of recognizing the research & education taking place on ACCESS resources (geared around our personas/stakeholders) as well as ACCESS Staff Members | Parallel A | Stephen Deems, et al | TBDMeeting Notes |
11:30 - 12:30 | ACCESS Onboarding/Off-Boarding | Brainstorm ACCESS onboarding process and documents/information that describes the program (org chart, who to go to for what, new members section in newsletter, etc.); useful for new and existing staff, as well as new awardees and community collaborators. | Parallel B | Shannon Bradley | TBDMeeting Notes |
11:30 - 12:30 | ACCESS In-boarding: existing staff members | This is a brainstorming session that aims to identify areas for improvement in how we support existing ACCESS staff in finding information they need to be effective in their role, and making use of and improving the tools and processes we have.. | Parallel C | Shawn Strande | Lavanya PodilaMeeting Notes |
12:30 - 1:15 | Break for lunch |
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1:15 - 2:45 | Website | Website feedback, Personas, and next stepsThis session will include breakout rooms for brainstorming. | Plenary | Dina Meek, Web Presence WG | Stephen DeemsMeeting Notes |
2:45 - 3:30 | DEI Working Group | Closed working session for DEI Working Group | Parallel | Leslie Froeschl, DEI Working Group | Shannon Bradley |
2:45 - 3:30 | Ad hoc Parallel Session(s) |
| Parallel | N/A |
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3:30 - 3:45 | Break |
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3:45 - 4:30 | Open Mic | Open discussion; 3 minute lightning topics; etc. | Plenary | Open Mic signup sheet |
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4:30 | Wrap-up |
| Plenary | John Towns |
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References
Link to the meeting notes: June 2024 ACCESS Qtrly Meeting Notes