2025-03-12 OpenCI Leadership Meeting Agenda & Summary

By Lavanya Podila
3 min

Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. 2025-03-11 ACCESS EC Meeting Agenda & Summary

    2. SC that spoke had an update to their Charter - no longer need to have EC approval for items they need to work on which have already made it through the other teams for approval

      1. Evidently they wanted to meet with the EC in January - and the request never made it through to the EC

    3. Discussion of DEI verbiage and Goal 4

  2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. Decide on changes we will need to make to the supplement

        1. We need to withdraw what we sent in - John did withdraw the supplement this morning

        2. https://docs.google.com/document/d/1k2EuxZpsFlwz6GUMa7K2bCIPVTG20txHillkisqMUTY/edit?usp=sharing - needs updated - need input from ACO

          1. flag any language we need to change - suggest verbiage

            1. Sharon was wanting more specifics on travel we are asking for - more detail on travel costs - than she normally asks for

          2. do we need to make any changes to things we are actually asking for?

        3. We need to change the dates of the meetings we are requesting supplemental assistance on - add March of 2026 and delete March 2025

        4. Update funding amount change this might necessitate

      2. Will we have NSF meeting next Monday?

      3. John has been asked to go to Tokyo Week of April 14

    2. @Chuck P - absent

    3. @majumdar

      1. Mar 26 to April 7 - vacation

      2. RP survey - will have updated numbers by Friday - still have low numbers

      3. Staff Survey - got 50% response

      4. Community Survey - stats for response are low - but is probably a result of

    4. @Cindy Wong

      1. EAB meeting next Tuesday 2025-03-18 ACCESS EAB Meeting Agenda & Summary

        1. Reconfirming meeting rooms at the Big 10 + second room

          1. catering confirmed by Lavanya

        2. Confirming hotel bookings (some people were missing)

        3. Intro slides to be created, badges, loaner laptop

        4. Need to give Big10 center a list of people for security purposes

    5. @Lavanya Podila

      1. Will need to work on projection of how long we can work on the money we have

      2. Submit Lisa’s travel - will Lisa need to be a vendor in our system (which could take longer)-yes - John will help

      3. Asked Shannon to help take notes at EAB

      4. Supplement -

        1. PDO is doing a control find of the supplement to flag all the words that need replaced

        2. Licensing fees - will add 10% to all our licenses to estimate what fees will be - Google was very specific about new cost

        3. Travel - what else can we use to justify costs of going to Chicago and then in the Fall

    6. @Shannon Bradley

      1. John will turn in Annual Report on April 18th

        1. Get this report schedule to Lavanya

      2. Worked on Quarterly Meeting PPT

      3. Wants to talk about graphs used in Powerpoint slide - grab 10 mins

      4. Help Cindy with EAB as well

    7. @Dina Meek

      1. Wording change in slide deck for next week’s EAB meeting - suggestions for alternative to “underrepresented”

    8. @Kimberly Bruch

      1. Vacation April 14-18

      2. Updating stories spreadsheets for the Qtrly report - https://docs.google.com/spreadsheets/d/1f-JXfK1tKIsSgzRNZM4ebpxHfIfNDYYm1I7h1rrh3_I/edit?gid=1850296058#gid=1850296058

    9. @Lisa

      1. Speak at EAB meeting - abbreviated report which will be presented to full staff

      2. Planning to turn in annual report on April 14

      3. Discuss on April 16

      4. What process should she use to get reimbursement for travel to the Quarterly Meeting - funding was in supplement

        1. We can’t use grant funds - and the supplement didn’t get funded - will need to bypass SDSC for this one

        2. This will need to be paid out of John’s ICR probably?

        3. Send Invoice to Lavanya - then Lavanya can get a PO started before the event

Next Meeting: 19th March 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0

 

 

 

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