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2025-02-26 OpenCI Leadership Meeting Agenda & Summary

2025-02-26 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. 2025-02-25 ACCESS EC Meeting Agenda & Summary

    2. did decide on Quarterly Meeting - virtual - March 20, 21 - Thursday and Friday

      1. 10 am to 4 pm central - both days

      2. We can shorten as needed based on topics - decide later

    3. Next quarter since it is already planned to be virtual - we can do more spreading the days out

    4. EAB is 1 day on Tuesday - then we have Wednesday off

    5. Stephen getting good feedback on How can we do better? - should cover this at the Quarterly Meeting

    6. To Do: need to resolve how EC interacts with EAB - RP representative is on both and there is a conflict

      1. need to put this on a meeting agenda - update charter

  2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. couple of weeks out from EAB meeting - we use this time to talk about annual review and planning for next year PY4 - need to give materials at least a week in advance

        1. ACO needs to prepare materials - have done <2 weeks

        2. Need to have first draft of slides done by next week - Lavanya will prep a template deck

        3. 3 slides from each of us -

        4. what does this group do and have the staffing level highlighted

        5. things we plan to do

        6. highlights from PY 3

        7. what are the changes “Deltas” going into PY4

      2. Annual Report is Due April 15 “ish” - they have to authorize payment by 2 weeks later

      3. Our review is not set yet

    2. @Chuck P

      1. reached out to three SCs/WGs to report to EC in month of March:

        1. Web presence (3/7)

        2. Infrastructure Portfolio Expansion Standing Committee (3/14)

        3. Cybersecurity Governance Council (3/21)

      2. Sent email the new EAB with instructions and documentation/recommendations from the old EAB.

      3. Sent email to the EC and EAB for agenda items at the March hybrid meeting in Chicago.

      4. Old EAB suggestions for the program were approved and sent to the new EAB.

      5. Talk to Jeremy about presenting about the RPs and what they are doing

    3. @majumdar

      1. John: FYI - Program Wide Evaluation/Metrics - we need to have a consistent story that is strong and at the program level for the annual reviews

        1. each team needs 30 mins to present their material

      2. Community Survey - percentage of response is very low (only marginally better than last year) - is closed, but may not be programmatically closed - will follow up

    4. @Cindy Wong

      1. EAB: 2025-03-18 ACCESS EAB Meeting Agenda & Summary

        1. Last year’s agenda for reference: 2024-02-27 ACCESS EAB Meeting Agenda & Summary

      2. ACCESS may need its own Qualtrics - running into restrictions on how many emails can go out in the campus account she uses

    5. @Lavanya Podila (Unlicensed)

      1. Working on Quarterly Meeting

    6. @Shannon Bradley

      1. On-Boarding reviewed by Chuck and Amit - they agree it is helpful and would have been nice when they started

        1. This is ready to use on any new ACO member

        2. How can this be made available for other teams?

      2. Working on Off-Boarding - almost complete

    7. @Dina Meek

      1. Newsletters going out this week and next

      2. Web User Testing moving into the discernment phase - prioritizing what to do when with the standing committee

      3. Access has set up an account on Bluesky; please follow us (we’ll remain on X but not posting any new content there)

    8. @Kimberly Bruch

    9. @Lisa

Next Meeting: 5th March 2025

Reference

ACO Vacation Schedule