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2025-02-12 OpenCI Leadership Meeting Agenda & Summary

2025-02-12 OpenCI Leadership Meeting Agenda & Summary

 

Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. 2025-02-11 ACCESS EC Meeting Agenda & Summary

    2. No update from JP for committee report

    3. Shannon presented on Team Science - placed it on hold for now

    4. Green light for arranging a way to request 15 min talk at various meetings

    5. NSF committing to including us on invitations for other PI meetings

    6. Shannon provided list of pages that have DEI terms on them to the EC and Dina - holding on to it for now

  2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. Presented to RAC about ACCESS Wide Goals - did skip goal #4 which is around DEI and adjacent things

      2. Quarterly Meeting will be virtual now - John talked to NSF late yesterday and our supplement won’t make it in time to support the Quarterly Meeting

      3. EAB meeting will be 1 day of in person - they may choose to go all virtual as well - that is up to them

      4. Lisa is considering if travel for 1 day is worth it - she can make a virtual presentation but would be traveling back from EAB on Day 1 of Quarterly Meeting

      5. We need to move the Quarterly either 1 day or do it the next week - to avoid travel

      6. John needs to send a note to the EC to discuss the situation - https://access-ci.atlassian.net/browse/ATT-198

        1. After this - John will send email to all staff

      7. Individuals may cancel their reservation for no charge, 72 hours (3 days) before hotel arrival/check in time. Please note that we will assess a fee of one night room and tax if you must cancel after this deadline. An early departure fee of one night’s room and tax will apply if an attendee checks out prior to their checkout date.

    2. @Chuck P

      1. EAB money is already in the grant for in person Quarterly - this should go ahead even if we don’t get any other supplement funding

      2. We won’t have AV expenses because it is at the Big 10 Center

      3. Facilities and Logistic Costs - not sure where those are covered in the original budget

        1. ACCESS personnel need to cover their own

        2. Not sure of catering?

          1. amend SDSC subaward with a comment that they will not bill for a month and funds will be used to cover catering (1 day)

        3. ECs and their Co-PIs are going - their own budgets should cover - catering is what needs to be considered

      4. Only planned on 1 in person EAB meeting per year - would prefer to stick to the March meeting

        1. Need to have an EC meeting discussion about an in person EAB in 2027 - early PY4

        2. Will be in consideration of whether NSF asks us for a new proposal OR an add on proposal

      5. 4 EAB in person + 1 Remote -- 2 tentative - and have not heard from the others

      6. Chuck sent out email to EAB to inform of these changes

    3. @majumdar

      1. no update

    4. @Cindy Wong

      1. Cindy is not on the contract for the Quarterly Meeting - so she is not sure how much she can pay for since she is not

    5. @Lavanya Podila (Unlicensed)

      1. Follow up on getting date for when Agenda should be finished

      2. We have already submitted a request and we are approved as a gold sponsor - Allocations funded it and the free tickets will be divided

    6. @Shannon Bradley

      1. Ready for On-Boarding new people to ACO - will be asking Amit and Chuck to review from their standpoint as well

      2. Talked with Amit and Dave - got some input on the ACCESS wide Metrics tracking wiki page

    7. @Dina Meek

      1. PEARC25 - silver sponsorship ($7500, 4 passes); lead capture price to come - will need to know soon - See above and Lavanya’s note

        1. Lavanya submitted in Dec; Gold sponsorship

          1. lead capture comes with Gold Sponsorship

      2. Conference Planning Group - John were you able to ask the EC to press their teams for representation?

        1. not yet

    8. @Kimberly Bruch

    9. @Lisa

Next Meeting: 19th February 2025

Reference

ACO Vacation Schedule