Archived ACO Action Tracker
Shannon Bradley
Cindy Wong
Dina Meek
Original Google Sheet ACO Action Tracker: https://docs.google.com/spreadsheets/d/1oCpoT9Yzhhmj-09kiLTjO2eWLlc3B0AdIn0dlMWCB2Q/edit#gid=0
Archived Milestone Tasks (ACO Specific that were submitted in PEP)
Deliverable | Due Date | Owner | Status | Notes | Area | Source |
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Deliverable | Due Date | Owner | Status | Notes | Area | Source |
|---|---|---|---|---|---|---|
Start-up |
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Establish an OpenCI Performance Management Plan Jul 31, 2022 | 7/31/2022 | @Lavanya Podila | COMPLETE | Pending PEP | All | PEP |
PY1 Annual ACCESS Community Report - Apr 30, 2023 | 4/30/2023 | @Dina Meek | COMPLETE |
| Comms | PEP |
Project Year 2 | ||||||
PY2 Q1 EAB meeting - Jul 31, 2023 | 7/31/2023 | @Shawn Strande | COMPLETE |
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| PEP |
PY2 Q1 Risk Review - Jul 31, 2023 | 7/31/2023 | @Shannon Bradley | COMPLETE |
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| PEP |
PY2 Q1: NSF Report April-June 2023 - Jul 31, 2023 | 7/14/2023 | @Lavanya Podila | COMPLETE |
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| PEP |
PY2 Q2 EAB meeting - Oct 31, 2023 | 10/31/2023 | @Shawn Strande | COMPLETE |
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| PEP |
10/31/2023 | @John Towns | COMPLETE |
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| PEP | |
10/31/2023 | @Dina Meek | COMPLETE |
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| PEP | |
10/31/2023 | @Dina Meek | COMPLETE |
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| PEP | |
10/31/2023 | @Lavanya Podila | COMPLETE |
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| PEP | |
10/13/2023 | @Lavanya Podila | COMPLETE |
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| PEP | |
1/31/2024 | @Shawn Strande | COMPLETE |
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| PEP | |
1/31/2024 | @John Towns | COMPLETE |
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| PEP | |
1/31/2024 | @Dina Meek | COMPLETE |
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| PEP | |
1/31/2024 | @Dina Meek | COMPLETE |
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| PEP | |
1/31/2024 | @Lavanya Podila @Shannon Bradley | COMPLETE |
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| PEP | |
1/12/2024 | @Lavanya Podila @Shannon Bradley | COMPLETE |
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| PEP | |
4/30/2024 | @Shannon Bradley | COMPLETE |
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4/12/2024 | @Lavanya Podila | COMPLETE |
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4/30/2024 | @Shawn Strande | COMPLETE |
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| PEP | |
4/30/2024 | @John Towns | COMPLETE |
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| PEP | |
4/30/2024 | @Dina Meek | COMPLETE |
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| PEP | |
4/30/2024 | @Dina Meek | COMPLETE |
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| PEP | |
Project Year 3 |
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7/31/2024 | @Shawn Strande | COMPLETE |
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| PEP | |
7/31/2024 | @John Towns | COMPLETE |
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| PEP | |
7/31/2024 | @Dina Meek | COMPLETE |
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| PEP | |
7/31/2024 | @Dina Meek | COMPLETE |
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| PEP | |
7/31/2024 | @Lavanya Podila | COMPLETE |
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| PEP | |
4/30/2024 | @Dina Meek | COMPLETE |
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| PEP | |
Deliverable | Due Date | Owner | Status | Notes | Area | Source |
Project Year 3 | ||||||
7/12/2024 | @Lavanya Podila | IN PROCESS |
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| PEP | |
10/31/2024 | @Shawn Strande | not started |
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| PEP | |
10/31/2024 | @John Towns | not started |
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| PEP | |
10/31/2024 | @Dina Meek | not started |
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| PEP | |
10/31/2024 | @Dina Meek | not started |
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| PEP | |
10/31/2024 | @Lavanya Podila | not started |
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| PEP | |
10/11/2024 | @Lavanya Podila | not started |
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| PEP | |
1/31/2025 | @Shawn Strande | not started |
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| PEP | |
1/31/2025 | @John Towns | not started |
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| PEP | |
1/31/2025 | @Dina Meek | not started |
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| PEP | |
1/31/2025 | @Dina Meek | not started |
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| PEP | |
1/31/2025 | @Lavanya Podila | not started |
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| PEP | |
1/10/2025 | @Lavanya Podila | not started |
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| PEP | |
4/30/2025 | @Dina Meek | not started |
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| PEP | |
4/30/2025 | @Lavanya Podila | not started |
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| PEP | |
4/30/2025 | @Shawn Strande | not started |
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| PEP | |
4/30/2025 | @John Towns | not started |
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| PEP | |
4/30/2025 | @Dina Meek | not started |
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| PEP | |
4/30/2025 | @Dina Meek | not started |
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| PEP | |
4/30/2025 | @Lavanya Podila | not started |
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| PEP | |
4/11/2025 | @Lavanya Podila | not started |
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| PEP | |
Project Year 4 | ||||||
7/31/2025 | @Shawn Strande | not started |
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| PEP | |
7/31/2025 | @John Towns | not started |
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| PEP | |
7/31/2025 | @Dina Meek | not started |
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| PEP | |
7/31/2025 | @Dina Meek | not started |
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| PEP | |
7/31/2025 | @Lavanya Podila | not started |
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| PEP | |
7/11/2025 | @Lavanya Podila | not started |
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| PEP | |
10/31/2025 | @Shawn Strande | not started |
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| PEP | |
10/31/2025 | @John Towns | not started |
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| PEP | |
10/31/2025 | @Dina Meek | not started |
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| PEP | |
10/31/2025 | @Dina Meek | not started |
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| PEP | |
10/31/2025 | @Lavanya Podila | not started |
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| PEP | |
10/10/2025 | @Lavanya Podila | not started |
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| PEP | |
1/31/2026 | @Shawn Strande | not started |
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| PEP | |
1/31/2026 | @John Towns | not started |
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| PEP | |
1/31/2026 | @Dina Meek | not started |
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| PEP | |
1/31/2026 | @Dina Meek | not started |
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| PEP | |
1/31/2026 | @Lavanya Podila | not started |
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| PEP | |
1/13/2026 | @Lavanya Podila | not started |
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| PEP | |
4/30/2026 | @Dina Meek | not started |
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| PEP | |
4/30/2026 | @Shawn Strande | not started |
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| PEP | |
4/30/2026 | @John Towns | not started |
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| PEP | |
4/30/2026 | @Dina Meek | not started |
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| PEP | |
4/30/2026 | @Dina Meek | not started |
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| PEP | |
4/30/2026 | @Lavanya Podila | not started |
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| PEP | |
4/13/2026 | @Lavanya Podila | not started |
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| PEP | |
Project Year 5 | ||||||
7/31/2026 | @Shawn Strande | not started |
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| PEP | |
7/31/2026 | @John Towns | not started |
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| PEP | |
7/31/2026 | @Dina Meek | not started |
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| PEP | |
7/31/2026 | @Dina Meek | not started |
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| PEP | |
7/31/2026 | @Lavanya Podila | not started |
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| PEP | |
7/13/2026 | @Lavanya Podila | not started |
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| PEP | |
10/31/2026 | @Shawn Strande | not started |
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| PEP | |
10/31/2026 | @John Towns | not started |
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| PEP | |
10/31/2026 | @Dina Meek | not started |
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| PEP | |
10/31/2026 | @Dina Meek | not started |
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| PEP | |
10/31/2026 | @Lavanya Podila | not started |
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| PEP | |
10/13/2026 | @Lavanya Podila | not started |
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| PEP | |
1/31/2027 | @Shawn Strande | not started |
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| PEP | |
1/31/2027 | @John Towns | not started |
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| PEP | |
1/31/2027 | @Dina Meek | not started |
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| PEP | |
1/31/2027 | @Dina Meek | not started |
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| PEP | |
1/31/2027 | @Lavanya Podila | not started |
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| PEP | |
1/15/2027 | @Lavanya Podila | not started |
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| PEP | |
5/31/2027 | @Dina Meek | not started |
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| PEP | |
5/31/2027 | @Shawn Strande | not started |
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| PEP | |
5/31/2027 | @John Towns | not started |
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| PEP | |
5/31/2027 | @Dina Meek | not started |
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| PEP | |
5/31/2027 | @Dina Meek | not started |
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| PEP | |
5/31/2027 | @Lavanya Podila | not started |
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| PEP | |
5/14/2027 | @Lavanya Podila | not started |
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| PEP | |
4/10/2027 | @Lavanya Podila | not started |
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| PEP | |
Future EC Meeting Topics (no longer used - Retired) - using parking lots in each meeting now
Action | Responsible | Agenda Type | Priority | Status | Notes |
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Action | Responsible | Agenda Type | Priority | Status | Notes |
|---|---|---|---|---|---|
ACO | Discussion | High | COMPLETE | Next step discussion during the ACCESS Program Wide Meeting | |
ACO | Discussion | Medium | COMPLETE |
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ACO | Discussion | Medium | COMPLETE |
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ACO | Discussion | Medium | COMPLETE | Schedule next meeting and how can we better engage the EAB? | |
MATCH | Discussion | Medium | not started | Added to EC Parking Lot | |
@Jim Basney | Discussion | Medium | COMPLETE |
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@Dina Meek | Discussion | Medium | not started | Added to EC Parking Lot | |
MATCH | Discussion | Medium | COMPLETE |
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ACO | Discussion | Medium | Complete |
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Archived ACO Action Items
Action | Responsible | Priority | Added | Due | Status | Notes |
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Action | Responsible | Priority | Added | Due | Status | Notes |
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ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) | MEDIUM | Jul 5, 2024 | Jul 19, 2024 | PENDING | submitted 8/1/2024 | |
ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) |
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@Lavanya Podila |
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ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) |
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ACO | MEDIUM | Jun 10, 2024 | Jun 30, 2024 | STARTED |
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@Cindy Wong | High | May 15, 2024 | May 31, 2024 | STARTED | (5/28) when2meet sent to EAB and EC last week; availability deadline 5/31/24 | |
@Cindy Wong | low | Mar 19, 2024 | May 31, 2024 | Started | (4/30) Will start reaching out to RAC member in May | |
@Cindy Wong | MEDIUM | Mar 19, 2024 | Apr 29, 2024 | Complete | (3/19) Postponed request until NSF Annual Review dates confirmed. (4/23) Collecting availability from EAB team with June and July dates (4/30) Collecting availability from Allocation and Operations (5/1) Allocations meeting scheduled for 6/14 8am PT | |
@Cindy Wong | High | Mar 25, 2024 | Apr 1, 2024 | Complete | (3/31) results sent to Eval WG to view and distribute to EC | |
@Cindy Wong | MEDIUM | Mar 25, 2024 | Apr 5, 2024 | Complete | (3/28) email sent to Jeremy Fischer (RP chair) and Nicole Wolter (RP Vice-Chair) | |
@Shannon Bradley | MEDIUM | Mar 1, 2024 | Mar 8, 2024 | Complete | Actions are compiled - need to assign someone to each one | |
@Cindy Wong | MEDIUM | Mar 19, 2024 | Apr 15, 2024 | Complete | (3/25) Save the date sent to EAB members | |
@Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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@Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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@Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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@Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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ACO | MEDIUM | Jan 10, 2024 | Jan 24, 2024 | COMPLETE |
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@Lavanya Podila | MEDIUM | Jan 3, 2024 | Jan 10, 2024 | Complete |
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@Cindy Wong | MEDIUM | Dec 20, 2023 | Feb 9, 2024 | Complete |
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Shawn Strande / @Cindy Wong | MEDIUM | Dec 20, 2023 | Jan 15, 2024 | Complete | 1/31/2024 Shawn to reach out to EC with proposed topics 2/6/2024 Shawn sent email to EC for feedback by EOW 2/9/2024 | |
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Shawn Strande / @Cindy Wong | MEDIUM | Dec 20, 2023 | Jan 22, 2024 | COMPLETE | added by Cindy 1/31/2024 will provide EAB proposed agenda once confirmed by EC | |
@Cindy Wong / Shawn Strande | MEDIUM | Dec 20, 2023 | Feb 16, 2024 | COMPLETE | pending recs from Jing 1/3 - Shawn to ping Jing for an update 1/31/2024 Completed by EAB | |
@John Towns @Shawn Strande | MEDIUM | Jan 3, 2024 | Jan 26, 2024 | COMPLETE | Closed 1/31/2024 | |
@Shawn Strande | Medium | Jan 3, 2024 | Jan 10, 2024 | COMPLETE |
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@Lavanya Podila | LOW | Jan 3, 2024 | Jan 10, 2024 | COMPLETE |
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@Cindy Wong | MEDIUM | Dec 20, 2023 | Jan 3, 2024 | COMPLETE | sent on 12/20/23 | |
@Cindy Wong | MEDIUM | Dec 14, 2023 | Dec 14, 2023 | Complete | Scheduled for Monday, Feb. 26 2:30 - 4pm CT | |
@Lavanya Podila | MEDIUM | Sep 27, 2023 | Oct 4, 2023 | Complete |
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@Shawn Strande | HIGH | Sep 27, 2023 | Oct 4, 2023 | Complete |
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@Lavanya Podila | MEDIUM | Sep 27, 2023 | Oct 27, 2023 | COMPLETE |
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@Cindy Wong | Medium | Sep 25, 2023 | Oct 4, 2023 | COMPLETE | 9/25 - saw in quarterly meeting notes that may want to consider moving this to Confluence Action Tracker (similar to this page)? | |
@Shawn Strande , @Cindy Wong | HIGH | Sep 25, 2023 | Oct 16, 2023 | Complete |
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@Cindy Wong | HIGH | Sep 25, 2023 | Sep 27, 2023 | Complete | 9/25 - Draft sent to ACO for review | |
@John Towns | MEDIUM | Sep 25, 2023 | Oct 9, 2023 | COMPLETE |
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@Cindy Wong | MEDIUM | Sep 22, 2023 | Sep 29, 2023 | COMPLETE | Confirmed with Dina that she connect Olga with Megan for ACCESS materials | |
@Shawn Strande or @Cindy Wong | MEDIUM | Sep 22, 2023 | Oct 13, 2023 | Complete | Email sent by Shawn | |
All | High | Jul 19, 2023 | Nov 5, 2023 | COMPLETE | Date is review date. Need a more detailed schedule for preparation | |
@Jay Alameda | High | Aug 23, 2023
| Sep 29, 2023 | COMPLET |
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@Cindy Wong | low | Jul 19, 2023 | Jan 26, 2024 | Complete | 8/16 - not confirmed and set up 12/13 - potential dates to be shared with EC; first week of March 2024 12/20 - confirmed for 2/27 in Chicago, IL | |
@Cindy Wong | High | Jul 19, 2023 | Oct 23, 2023 | Complete | Requested from Laura H at 07/18/23 EC meeting 9/15 - meeting scheduled for 09/23; cal invite has been sent out | |
(this is no longer needed) | @Shawn Strande | Medium | Aug 2, 2023 | Aug 25, 2023 | RETIRED | Shawn to setup a meeting between Dina, John, Jay, Kim to talk about comms related items (this is related to the intersection of comms and community engagement) |
@John Towns | low | May 24, 2023 | Aug 31, 2023 | COMPLETE | UPDATE (9/27) - The privacy policy has been approved by the EC. UPDATE (7/12) - John sent a note to the CGC today. Feedback from UIUC Privacy and Security needs to be addressed by CGC. John has sent the edits to the CGC and expect to discuss them at June 1 meeting | |
@Shawn Strande
| Medium |
| Sep 18, 2023 | Complete | Charter completed and approved by EC on 9/5. | |
All | High | Aug 16, 2023 | Sep 18, 2023 | COMPLETE | Crucial for mid-year review | |
(This will be moved to the DEI Working Group) | @John Towns | Medium | Jun 20, 2023 | Jul 28, 2023 | RETIRED | UPDATE (07/05): At the the June in-person meeting Ag mentioned that he was one of the ombudspersons. I though it was only Lizanne, so we need to get this sorted. ACO needs to sketch out a proposed process and get EC approval. |
@Lavanya Podila | Medium | Aug 4, 2023 | Sep 1, 2023 | COMPLETE | Issues to address: Subaward to Georgia Tech; amending SDSC subaward for travel supplement; reallocation of underspend as appropriate | |
All | High | Jun 13, 2023 | Aug 18, 2023 | Complete | Develop Program Wide Responses | |
@Cindy Wong | Medium | Aug 6, 2023 | Aug 25, 2023 | Complete | 8/16 - Recording posted in folder, but report still in progress 9/15 - shared and sent to EAB for review on 9/13 | |
@Shawn Strande | Medium | Jul 6, 2023 | Jul 18, 2023 | COMPLETE | Actions and Decisions Recording - currently only has notes from first meeting - we should do this but the number of docs that need created/reviewed/implemented keeps increasing - aim for brief document for Boulder | |
@Shannon Bradley | Medium | Aug 2, 2023 | Sep 18, 2023 | COMPLETE | Lavanya will give Shannon Links | |
@Shawn Strande
| High | Feb 8, 2023 | Aug 31, 2023 | COMPLETE | 1/3/24 - task reassigned to Shawn (originally John and Lisa K.) - Cindy more about Data discussion and data sharing - when should we think about an IRB - we do need to have it in place first - following Program Wide Goals - once we review Goals - then we know who is collecting what and then we can see who needs a survey or interaction that would require an IRB
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Action | Responsible | Priority | Added | Due | Status | Notes |
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Action | Responsible | Priority | Added | Due | Status | Notes |
|---|---|---|---|---|---|---|
@Cindy Wong | LOW | Jul 31, 2024 | Nov 15, 2024 | PENDING |
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@Cindy Wong | High | Jul 31, 2024 | Aug 23, 2024 | PENDING | (7/31) Pending ACO, then EC for final input before sharing with EAB | |
@Cindy Wong | High | Jul 31, 2024 | Aug 13, 2024 | PENDING | (7/31) Pending ACO for final input before sharing with EC | |
ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) | High | Jul 31, 2024 | Aug 5, 2024 | STARTED | https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit?usp=sharing | |
@Cindy Wong | MEDIUM | Jul 31, 2024 | Aug 16, 2024 | PENDING |
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@Lavanya Podila |
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| for staffing - may not need to do as much of this now that Shawn is leaving but docs did go in 8/5 - Shawn will talk to Sonya | |
@Cindy Wong | MEDIUM | Apr 30, 2024 | Jun 21, 2024 | STARTED | (4/30) Nomination questions drafted https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit | |
@Dina Meek @John Towns | low | Jan 25, 2023 | Aug 31, 2023 | started | UPDATE (5/10): WE have received written markup on the privacy policy. John needs to get this to the CGC for reactions. 9/27 - This is in regards to the privacy policy and this relates to GDPR interpretation by different institutions. 1/31/2024 | |
| @Dina Meek @John Towns | low | Jan 10, 2023 | Aug 15, 2023 | started | UPDATE (5/24): Copy has been shared with John for review and EC edits
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