Archived ACO Action Tracker
Shannon Bradley
Cindy Wong
Dina Meek
Original Google Sheet ACO Action Tracker: https://docs.google.com/spreadsheets/d/1oCpoT9Yzhhmj-09kiLTjO2eWLlc3B0AdIn0dlMWCB2Q/edit#gid=0
Archived Milestone Tasks (ACO Specific that were submitted in PEP)
Deliverable | Due Date | Owner | Status | Notes | Area | Source |
|---|
Deliverable | Due Date | Owner | Status | Notes | Area | Source |
|---|---|---|---|---|---|---|
Start-up |
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Establish an OpenCI Performance Management Plan Jul 31, 2022 | 7/31/2022 | @Lavanya Podila | COMPLETE | Pending PEP | All | PEP |
PY1 Annual ACCESS Community Report - Apr 30, 2023 | 4/30/2023 | @Dina Meek | COMPLETE |
| Comms | PEP |
Project Year 2 | ||||||
PY2 Q1 EAB meeting - Jul 31, 2023 | 7/31/2023 | @Shawn Strande | COMPLETE |
|
| PEP |
PY2 Q1 Risk Review - Jul 31, 2023 | 7/31/2023 | @Shannon Bradley | COMPLETE |
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| PEP |
PY2 Q1: NSF Report April-June 2023 - Jul 31, 2023 | 7/14/2023 | @Lavanya Podila | COMPLETE |
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| PEP |
PY2 Q2 EAB meeting - Oct 31, 2023 | 10/31/2023 | @Shawn Strande | COMPLETE |
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| PEP |
PY2 Q2 EC Meetings - Oct 31, 2023 | 10/31/2023 | @John Towns | COMPLETE |
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| PEP |
PY2 Q2 External Newsletters - Oct 31, 2023 | 10/31/2023 | @Dina Meek | COMPLETE |
|
| PEP |
PY2 Q2 Internal Newsletters - Oct 31, 2023 | 10/31/2023 | @Dina Meek | COMPLETE |
|
| PEP |
PY2 Q2 Risk Review - Oct 31, 2023 | 10/31/2023 | @Lavanya Podila | COMPLETE |
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| PEP |
PY2 Q2: NSF Report July -Sept 2023 - Oct 31, 2023 | 10/13/2023 | @Lavanya Podila | COMPLETE |
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| PEP |
PY2 Q3 EAB meeting | 1/31/2024 | @Shawn Strande | COMPLETE |
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| PEP |
PY2 Q3 EC Meetings | 1/31/2024 | @John Towns | COMPLETE |
|
| PEP |
PY2 Q3 External Newsletters | 1/31/2024 | @Dina Meek | COMPLETE |
|
| PEP |
PY2 Q3 Internal Newsletters | 1/31/2024 | @Dina Meek | COMPLETE |
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| PEP |
PY2 Q3 Risk Review | 1/31/2024 | @Lavanya Podila @Shannon Bradley | COMPLETE |
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| PEP |
PY2 Q3: NSF Report Oct-Dec 2023 | 1/12/2024 | @Lavanya Podila @Shannon Bradley | COMPLETE |
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| PEP |
PY2 Q4 Risk Review | 4/30/2024 | @Shannon Bradley | COMPLETE |
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PY2 Q4: NSF Report Jan-Mar 2024 | 4/12/2024 | @Lavanya Podila | COMPLETE |
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PY2 Q4 EAB meeting | 4/30/2024 | @Shawn Strande | COMPLETE |
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| PEP |
PY2 Q4 EC Meetings | 4/30/2024 | @John Towns | COMPLETE |
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| PEP |
PY2 Q4 External Newsletters | 4/30/2024 | @Dina Meek | COMPLETE |
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| PEP |
PY2 Q4 Internal Newsletters | 4/30/2024 | @Dina Meek | COMPLETE |
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| PEP |
Project Year 3 |
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PY3 Q1 EAB meeting | 7/31/2024 | @Shawn Strande | COMPLETE |
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| PEP |
PY3 Q1 EC Meetings | 7/31/2024 | @John Towns | COMPLETE |
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| PEP |
PY3 Q1 External Newsletters | 7/31/2024 | @Dina Meek | COMPLETE |
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| PEP |
PY3 Q1 Internal Newsletters | 7/31/2024 | @Dina Meek | COMPLETE |
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| PEP |
PY3 Q1 Risk Review | 7/31/2024 | @Lavanya Podila | COMPLETE |
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| PEP |
PY2 Annual ACCESS Community Report | 4/30/2024 | @Dina Meek | COMPLETE |
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| PEP |
Deliverable | Due Date | Owner | Status | Notes | Area | Source |
Project Year 3 | ||||||
PY3 Q1: NSF Report April-June 2024 | 7/12/2024 | @Lavanya Podila | IN PROCESS |
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| PEP |
PY3 Q2 EAB meeting | 10/31/2024 | @Shawn Strande | not started |
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| PEP |
PY3 Q2 EC Meetings | 10/31/2024 | @John Towns | not started |
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| PEP |
PY3 Q2 External Newsletters | 10/31/2024 | @Dina Meek | not started |
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| PEP |
PY3 Q2 Internal Newsletters | 10/31/2024 | @Dina Meek | not started |
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| PEP |
PY3 Q2 Risk Review | 10/31/2024 | @Lavanya Podila | not started |
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| PEP |
PY3 Q2: NSF Report July-Sept 2024 | 10/11/2024 | @Lavanya Podila | not started |
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| PEP |
PY3 Q3 EAB meeting | 1/31/2025 | @Shawn Strande | not started |
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| PEP |
PY3 Q3 EC Meetings | 1/31/2025 | @John Towns | not started |
|
| PEP |
PY3 Q3 External Newsletters | 1/31/2025 | @Dina Meek | not started |
|
| PEP |
PY3 Q3 Internal Newsletters | 1/31/2025 | @Dina Meek | not started |
|
| PEP |
PY3 Q3 Risk Review | 1/31/2025 | @Lavanya Podila | not started |
|
| PEP |
PY3 Q3: NSF Report Oct-Dec 2024 | 1/10/2025 | @Lavanya Podila | not started |
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| PEP |
PY3 Annual ACCESS Community Report | 4/30/2025 | @Dina Meek | not started |
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| PEP |
PY3 Annual: NSF Report April 1 2024-March 31, 2025 | 4/30/2025 | @Lavanya Podila | not started |
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| PEP |
PY3 Q4 EAB meeting | 4/30/2025 | @Shawn Strande | not started |
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| PEP |
PY3 Q4 EC Meetings | 4/30/2025 | @John Towns | not started |
|
| PEP |
PY3 Q4 External Newsletters | 4/30/2025 | @Dina Meek | not started |
|
| PEP |
PY3 Q4 Internal Newsletters | 4/30/2025 | @Dina Meek | not started |
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| PEP |
PY3 Q4 Risk Review | 4/30/2025 | @Lavanya Podila | not started |
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| PEP |
PY3 Q4: NSF Report Jan-Mar 2025 | 4/11/2025 | @Lavanya Podila | not started |
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| PEP |
Project Year 4 | ||||||
PY4 Q1 EAB meeting | 7/31/2025 | @Shawn Strande | not started |
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| PEP |
PY4 Q1 EC Meetings | 7/31/2025 | @John Towns | not started |
|
| PEP |
PY4 Q1 External Newsletters | 7/31/2025 | @Dina Meek | not started |
|
| PEP |
PY4 Q1 Internal Newsletters | 7/31/2025 | @Dina Meek | not started |
|
| PEP |
PY4 Q1 Risk Review | 7/31/2025 | @Lavanya Podila | not started |
|
| PEP |
PY4 Q1: NSF Report April-June 2025 | 7/11/2025 | @Lavanya Podila | not started |
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| PEP |
PY4 Q2 EAB meeting | 10/31/2025 | @Shawn Strande | not started |
|
| PEP |
PY4 Q2 EC Meetings | 10/31/2025 | @John Towns | not started |
|
| PEP |
PY4 Q2 External Newsletters | 10/31/2025 | @Dina Meek | not started |
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| PEP |
PY4 Q2 Internal Newsletters | 10/31/2025 | @Dina Meek | not started |
|
| PEP |
PY4 Q2 Risk Review | 10/31/2025 | @Lavanya Podila | not started |
|
| PEP |
PY4 Q2: NSF Report July -Sept 2025 | 10/10/2025 | @Lavanya Podila | not started |
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| PEP |
PY4 Q3 EAB meeting | 1/31/2026 | @Shawn Strande | not started |
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| PEP |
PY4 Q3 EC Meetings | 1/31/2026 | @John Towns | not started |
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| PEP |
PY4 Q3 External Newsletters | 1/31/2026 | @Dina Meek | not started |
|
| PEP |
PY4 Q3 Internal Newsletters | 1/31/2026 | @Dina Meek | not started |
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| PEP |
PY4 Q3 Risk Review | 1/31/2026 | @Lavanya Podila | not started |
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| PEP |
PY4 Q3: NSF Report Oct-Dec 2025 | 1/13/2026 | @Lavanya Podila | not started |
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| PEP |
PY4 Annual ACCESS Community Report | 4/30/2026 | @Dina Meek | not started |
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| PEP |
PY4 Q4 EAB meeting | 4/30/2026 | @Shawn Strande | not started |
|
| PEP |
PY4 Q4 EC Meetings | 4/30/2026 | @John Towns | not started |
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| PEP |
PY4 Q4 External Newsletters | 4/30/2026 | @Dina Meek | not started |
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| PEP |
PY4 Q4 Internal Newsletters | 4/30/2026 | @Dina Meek | not started |
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| PEP |
PY4 Q4 Risk Review | 4/30/2026 | @Lavanya Podila | not started |
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| PEP |
PY4 Q4: NSF Report Jan-Mar 2026 | 4/13/2026 | @Lavanya Podila | not started |
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| PEP |
Project Year 5 | ||||||
PY5 Q1 EAB meeting | 7/31/2026 | @Shawn Strande | not started |
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| PEP |
PY5 Q1 EC Meetings | 7/31/2026 | @John Towns | not started |
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| PEP |
PY5 Q1 External Newsletters | 7/31/2026 | @Dina Meek | not started |
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| PEP |
PY5 Q1 Internal Newsletters | 7/31/2026 | @Dina Meek | not started |
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| PEP |
PY5 Q1 Risk Review | 7/31/2026 | @Lavanya Podila | not started |
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| PEP |
PY5 Q1: NSF Report April-June 2026 | 7/13/2026 | @Lavanya Podila | not started |
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| PEP |
PY5 Q2 EAB meeting | 10/31/2026 | @Shawn Strande | not started |
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| PEP |
PY5 Q2 EC Meetings | 10/31/2026 | @John Towns | not started |
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| PEP |
PY5 Q2 External Newsletters | 10/31/2026 | @Dina Meek | not started |
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| PEP |
PY5 Q2 Internal Newsletters | 10/31/2026 | @Dina Meek | not started |
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| PEP |
PY5 Q2 Risk Review | 10/31/2026 | @Lavanya Podila | not started |
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| PEP |
PY5 Q2: NSF Report July -Sept 2026 | 10/13/2026 | @Lavanya Podila | not started |
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| PEP |
PY5 Q3 EAB meeting | 1/31/2027 | @Shawn Strande | not started |
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| PEP |
PY5 Q3 EC Meetings | 1/31/2027 | @John Towns | not started |
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| PEP |
PY5 Q3 External Newsletters | 1/31/2027 | @Dina Meek | not started |
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| PEP |
PY5 Q3 Internal Newsletters | 1/31/2027 | @Dina Meek | not started |
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| PEP |
PY5 Q3 Risk Review | 1/31/2027 | @Lavanya Podila | not started |
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| PEP |
PY5 Q3: NSF Report Oct-Dec 2026 | 1/15/2027 | @Lavanya Podila | not started |
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| PEP |
PY5 Annual ACCESS Community Report | 5/31/2027 | @Dina Meek | not started |
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| PEP |
PY5 Q4 EAB meeting | 5/31/2027 | @Shawn Strande | not started |
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| PEP |
PY5 Q4 EC Meetings | 5/31/2027 | @John Towns | not started |
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| PEP |
PY5 Q4 External Newsletters | 5/31/2027 | @Dina Meek | not started |
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| PEP |
PY5 Q4 Internal Newsletters | 5/31/2027 | @Dina Meek | not started |
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| PEP |
PY5 Q4 Risk Review | 5/31/2027 | @Lavanya Podila | not started |
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| PEP |
PY5 Q4: NSF Report Jan-April 2027 | 5/14/2027 | @Lavanya Podila | not started |
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| PEP |
NSF Final Report: May 1, 2022-April 30, 2027 | 4/10/2027 | @Lavanya Podila | not started |
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| PEP |
Future EC Meeting Topics (no longer used - Retired) - using parking lots in each meeting now
Action | Responsible | Agenda Type | Priority | Status | Notes |
|---|
Action | Responsible | Agenda Type | Priority | Status | Notes |
|---|---|---|---|---|---|
Independent DEI standing committee? - Sep 18, 2023 | ACO | Discussion | High | COMPLETE | Next step discussion during the ACCESS Program Wide Meeting |
Next non-NSF meeting - Discussion about how we should reflect topics in the EC meeting notes | ACO | Discussion | Medium | COMPLETE |
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ACCESS Program Wide Meeting - Topics | ACO | Discussion | Medium | COMPLETE |
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How to better engage the EAB? | ACO | Discussion | Medium | COMPLETE | Schedule next meeting and how can we better engage the EAB? |
Ticket analysis | MATCH | Discussion | Medium | not started | Added to EC Parking Lot |
Single sign-on for portal | @Jim Basney | Discussion | Medium | COMPLETE |
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Prioritized Comms list | @Dina Meek | Discussion | Medium | not started | Added to EC Parking Lot |
Qtly contacts of PI | MATCH | Discussion | Medium | COMPLETE |
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BoF's at PEARC 2023 | ACO | Discussion | Medium | Complete |
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Archived ACO Action Items
Action | Responsible | Priority | Added | Due | Status | Notes |
|---|
Action | Responsible | Priority | Added | Due | Status | Notes |
|---|---|---|---|---|---|---|
Complete IPR (April 2024 - June 2024) | ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) | MEDIUM | Jul 5, 2024 | Jul 19, 2024 | PENDING | submitted 8/1/2024 |
Complete panel review responses | ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) |
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Consolidate feedback survey responses and share with ACO | @Lavanya Podila |
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Complete Quarterly Meeting support supplement request to NSF | ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) |
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Complete PEARC registrations, travel and accommodations | ACO | MEDIUM | Jun 10, 2024 | Jun 30, 2024 | STARTED |
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Request EAB & EC availability for next EAB meeting (2 hours) for June | @Cindy Wong | High | May 15, 2024 | May 31, 2024 | STARTED | (5/28) when2meet sent to EAB and EC last week; availability deadline 5/31/24 |
Find RAC availability for Fall 2024 meeting | @Cindy Wong | low | Mar 19, 2024 | May 31, 2024 | Started | (4/30) Will start reaching out to RAC member in May |
Find availability for EAB, Allocations and Operations to meet with EAB 1-1 | @Cindy Wong | MEDIUM | Mar 19, 2024 | Apr 29, 2024 | Complete | (3/19) Postponed request until NSF Annual Review dates confirmed. (4/23) Collecting availability from EAB team with June and July dates (4/30) Collecting availability from Allocation and Operations (5/1) Allocations meeting scheduled for 6/14 8am PT |
Close Community Survey (3/31) & clean up data to share with Eval EG & EC | @Cindy Wong | High | Mar 25, 2024 | Apr 1, 2024 | Complete | (3/31) results sent to Eval WG to view and distribute to EC |
Send welcome notice to RP chair and vice chair to attend RAC meetings | @Cindy Wong | MEDIUM | Mar 25, 2024 | Apr 5, 2024 | Complete | (3/28) email sent to Jeremy Fischer (RP chair) and Nicole Wolter (RP Vice-Chair) |
Compile action items from the Quarterly Meeting | @Shannon Bradley | MEDIUM | Mar 1, 2024 | Mar 8, 2024 | Complete | Actions are compiled - need to assign someone to each one |
Send save the date for June EAB meeting | @Cindy Wong | MEDIUM | Mar 19, 2024 | Apr 15, 2024 | Complete | (3/25) Save the date sent to EAB members |
Create shared drive folders and space for meeting notes | @Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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Update qtly meeting Wiki | @Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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Qtrly meeting prep (lanyards, loaner, retirement card, cake) | @Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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Submit RTP for ACO’s portion of DEI workshop | @Lavanya Podila | MEDIUM | Feb 15, 2024 | Feb 22, 2024 | complete |
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ACO to complete their data collection metrics | ACO | MEDIUM | Jan 10, 2024 | Jan 24, 2024 | COMPLETE |
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Hotel reservations and catering for Feb Qtrly Mtg | @Lavanya Podila | MEDIUM | Jan 3, 2024 | Jan 10, 2024 | Complete |
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Update ACCESS EAB Rec and AI tracker with Dec 2023 meeting materials | @Cindy Wong | MEDIUM | Dec 20, 2023 | Feb 9, 2024 | Complete |
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Reach out to EC for EAB agenda topics for Feb in person meeting | Shawn Strande / @Cindy Wong | MEDIUM | Dec 20, 2023 | Jan 15, 2024 | Complete | 1/31/2024 Shawn to reach out to EC with proposed topics 2/6/2024 Shawn sent email to EC for feedback by EOW 2/9/2024 |
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Reach out to EAB for agenda topics for Feb in person meeting | Shawn Strande / @Cindy Wong | MEDIUM | Dec 20, 2023 | Jan 22, 2024 | COMPLETE | added by Cindy 1/31/2024 will provide EAB proposed agenda once confirmed by EC |
Dec 2023 EAB Summary Report | @Cindy Wong / Shawn Strande | MEDIUM | Dec 20, 2023 | Feb 16, 2024 | COMPLETE | pending recs from Jing 1/3 - Shawn to ping Jing for an update 1/31/2024 Completed by EAB |
Document and discuss changes to IPR with NSF | @John Towns @Shawn Strande | MEDIUM | Jan 3, 2024 | Jan 26, 2024 | COMPLETE | Closed 1/31/2024 |
Call/email thread between Lisa, John and Shawn about input for agenda development for the Feb Quarterly Meeting | @Shawn Strande | Medium | Jan 3, 2024 | Jan 10, 2024 | COMPLETE |
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Email thread about proposed IPR format change | @Lavanya Podila | LOW | Jan 3, 2024 | Jan 10, 2024 | COMPLETE |
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Send Tuesday, Feb 27 calendar invite to EAB members | @Cindy Wong | MEDIUM | Dec 20, 2023 | Jan 3, 2024 | COMPLETE | sent on 12/20/23 |
Schedule Spring 2024 RAC meeting | @Cindy Wong | MEDIUM | Dec 14, 2023 | Dec 14, 2023 | Complete | Scheduled for Monday, Feb. 26 2:30 - 4pm CT |
Check SDSC travel funds | @Lavanya Podila | MEDIUM | Sep 27, 2023 | Oct 4, 2023 | Complete |
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Create a google sheet/wiki page to analyze data collected by the ACO | @Shawn Strande | HIGH | Sep 27, 2023 | Oct 4, 2023 | Complete |
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Schedule February 2024 Quarterly Meeting | @Lavanya Podila | MEDIUM | Sep 27, 2023 | Oct 27, 2023 | COMPLETE |
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Add EAB recommendations from PEARC’23 and Sept 18 to the “ACCESS EAB Rec Tracker” | @Cindy Wong | Medium | Sep 25, 2023 | Oct 4, 2023 | COMPLETE | 9/25 - saw in quarterly meeting notes that may want to consider moving this to Confluence Action Tracker (similar to this page)? |
Sept 18 EAB meeting summary report | @Shawn Strande , @Cindy Wong | HIGH | Sep 25, 2023 | Oct 16, 2023 | Complete |
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Draft and send EAB feedback survey regarding the Sept 18 meeting | @Cindy Wong | HIGH | Sep 25, 2023 | Sep 27, 2023 | Complete | 9/25 - Draft sent to ACO for review |
John to ask Tom Furlani and their team to convey the constraints that they work under. | @John Towns | MEDIUM | Sep 25, 2023 | Oct 9, 2023 | COMPLETE |
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EAB Session: Connect Olga with Dina on how to get materials. I believe addressed a few moments after the EAB. Confirm with Dina | @Cindy Wong | MEDIUM | Sep 22, 2023 | Sep 29, 2023 | COMPLETE | Confirmed with Dina that she connect Olga with Megan for ACCESS materials |
EAB Session: Connect with Roy with Shelley about how they identified their personas and link their data architect with Personas WG | @Shawn Strande or @Cindy Wong | MEDIUM | Sep 22, 2023 | Oct 13, 2023 | Complete | Email sent by Shawn |
Prep for mid-year NSF review | All | High | Jul 19, 2023 | Nov 5, 2023 | COMPLETE | Date is review date. Need a more detailed schedule for preparation |
Draft plan for Community Engagement Sep 29, 2023 | @Jay Alameda | High | Aug 23, 2023
| Sep 29, 2023 | COMPLET |
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Schedule EAB quarterly meeting for March 2024 (in-person) Jan 26, 2024 | @Cindy Wong | low | Jul 19, 2023 | Jan 26, 2024 | Complete | 8/16 - not confirmed and set up 12/13 - potential dates to be shared with EC; first week of March 2024 12/20 - confirmed for 2/27 in Chicago, IL |
Schedule first RAC meeting for the Fall 2023 - Oct 23, 2023 | @Cindy Wong | High | Jul 19, 2023 | Oct 23, 2023 | Complete | Requested from Laura H at 07/18/23 EC meeting 9/15 - meeting scheduled for 09/23; cal invite has been sent out |
Comms strategy meeting - Aug 25, 2023 (this is no longer needed) | @Shawn Strande | Medium | Aug 2, 2023 | Aug 25, 2023 | RETIRED | Shawn to setup a meeting between Dina, John, Jay, Kim to talk about comms related items (this is related to the intersection of comms and community engagement) |
ACCESS Privacy Policy - Aug 31, 2023 | @John Towns | low | May 24, 2023 | Aug 31, 2023 | COMPLETE | UPDATE (9/27) - The privacy policy has been approved by the EC. UPDATE (7/12) - John sent a note to the CGC today. Feedback from UIUC Privacy and Security needs to be addressed by CGC. John has sent the edits to the CGC and expect to discuss them at June 1 meeting |
Draft Eval working group charter - Sep 18, 2023 | @Shawn Strande
| Medium |
| Sep 18, 2023 | Complete | Charter completed and approved by EC on 9/5. |
Implement processes associated with KPI collection and reporting - Sep 18, 2023 | All | High | Aug 16, 2023 | Sep 18, 2023 | COMPLETE | Crucial for mid-year review |
Develop workflow with ombudsperson regarding code of conduct breach - Jul 28, 2023 (This will be moved to the DEI Working Group) | @John Towns | Medium | Jun 20, 2023 | Jul 28, 2023 | RETIRED | UPDATE (07/05): At the the June in-person meeting Ag mentioned that he was one of the ombudspersons. I though it was only Lizanne, so we need to get this sorted. ACO needs to sketch out a proposed process and get EC approval. |
Follow-up actions on ACO financials - Sep 1, 2023 | @Lavanya Podila | Medium | Aug 4, 2023 | Sep 1, 2023 | COMPLETE | Issues to address: Subaward to Georgia Tech; amending SDSC subaward for travel supplement; reallocation of underspend as appropriate |
Complete Program Wide Responses - Aug 18, 2023 | All | High | Jun 13, 2023 | Aug 18, 2023 | Complete | Develop Program Wide Responses |
PEARC EAB meeting report - Aug 25, 2023 | @Cindy Wong | Medium | Aug 6, 2023 | Aug 25, 2023 | Complete | 8/16 - Recording posted in folder, but report still in progress 9/15 - shared and sent to EAB for review on 9/13 |
Program Wide Mtg Actions and Decisions Recording (Boulder meeting) - Jul 6, 2023 | @Shawn Strande | Medium | Jul 6, 2023 | Jul 18, 2023 | COMPLETE | Actions and Decisions Recording - currently only has notes from first meeting - we should do this but the number of docs that need created/reviewed/implemented keeps increasing - aim for brief document for Boulder |
Program Wide Mtg Actions and Decisions Recording (PEARC meeting) - Sep 18, 2023 | @Shannon Bradley | Medium | Aug 2, 2023 | Sep 18, 2023 | COMPLETE | Lavanya will give Shannon Links |
Establish relevant IRB policies when needed for cross-program data sharing - Aug 31, 2023 | @Shawn Strande
| High | Feb 8, 2023 | Aug 31, 2023 | COMPLETE | 1/3/24 - task reassigned to Shawn (originally John and Lisa K.) - Cindy more about Data discussion and data sharing - when should we think about an IRB - we do need to have it in place first - following Program Wide Goals - once we review Goals - then we know who is collecting what and then we can see who needs a survey or interaction that would require an IRB
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Action | Responsible | Priority | Added | Due | Status | Notes |
|---|
Action | Responsible | Priority | Added | Due | Status | Notes |
|---|---|---|---|---|---|---|
Reschedule EAB & Allocation 1-1 | @Cindy Wong | LOW | Jul 31, 2024 | Nov 15, 2024 | PENDING |
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Request EC to review and comment version 2 of EAB charter | @Cindy Wong | High | Jul 31, 2024 | Aug 23, 2024 | PENDING | (7/31) Pending ACO, then EC for final input before sharing with EAB |
Request EC to review and comment version 2 of EAB charter | @Cindy Wong | High | Jul 31, 2024 | Aug 13, 2024 | PENDING | (7/31) Pending ACO for final input before sharing with EC |
ACO to review and comment version 2 of EAB charter | ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande) | High | Jul 31, 2024 | Aug 5, 2024 | STARTED | https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit?usp=sharing |
Request availability of EC & EAB for next quarterly meeting (Sept/Oct) | @Cindy Wong | MEDIUM | Jul 31, 2024 | Aug 16, 2024 | PENDING |
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Request additional funding for SDSC for PY3 | @Lavanya Podila |
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| for staffing - may not need to do as much of this now that Shawn is leaving but docs did go in 8/5 - Shawn will talk to Sonya |
Prep nominations for 2024 EAB nominations | @Cindy Wong | MEDIUM | Apr 30, 2024 | Jun 21, 2024 | STARTED | (4/30) Nomination questions drafted https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit |
UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessibility) - Aug 31, 2023 | @Dina Meek @John Towns | low | Jan 25, 2023 | Aug 31, 2023 | started | UPDATE (5/10): WE have received written markup on the privacy policy. John needs to get this to the CGC for reactions. 9/27 - This is in regards to the privacy policy and this relates to GDPR interpretation by different institutions. 1/31/2024 |
Collaborating with ACCESS/Letters of Collaboration - Aug 15, 2023
| @Dina Meek @John Towns | low | Jan 10, 2023 | Aug 15, 2023 | started | UPDATE (5/24): Copy has been shared with John for review and EC edits
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