2025-04-09 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2025-04-08 ACCESS EC Meeting Agenda & Summary

   2. PEARC Gold Sponsor Benefit - Half-day Technical Workshop on Monday, July 21st

      1. decided to give a What’s ACCESS Doing - technical leaning and focused on user tools - forward looking coming down the pipe

   3. PEARC Gold Sponsor Benefit - 15-minute Exhibitor Forum Speaking Opportunity

      1. Stephen will take the action - impact presentation might be best - Impact ACCESS is having on research

      2. email over the next week to decide who - send to Shelley - suggest about 5 by Monday

      3. review next week at EC and send it in

   4. Lisa brought up an interesting new conference - The AI Show @ ASU+GSV — AI Revolution in Education | April 5-7, 2025

      1. should be evaluated
         
         

2. ACO Annual Review Status

   1. John needs to send in who will participate - Shannon what is this?

      1. This is sending the list of people who will participate at the annual review - and that is all ACO people - John sent the link to all ACO

   2. keep in mind the presentation / discussion - no external reviewers - only 2 hours

      1. facts are in the report - the meeting is the discussion

      2. Sharon gave zoom link to John - John will sent it out to the ACO team

   3. Looking for input on structure of report from NSF - PY4 in each section or all at end
      
      

3. ACO Annual Report Status

   1. https://docs.google.com/document/d/1AwBB3VQjCRAYnQExeQ5Iv0NsBq80IbHuv2xITDAA0H4/edit?tab=t.0

   2. 4/14/2025 - All ACO team members plus Lisa K have their sections of the report completed by April 14th.

      •   This allows 2 days for review of formatting and initial grammar checks and wordsmithing.

   3. 4/16/2025 - We review the whole report on our team meeting day on April 16th.

   4. 4/17 and 4/18/2025 – final edits

   5. 4/18/2025 - John turn in report to NSF

   6. Question: Should we title the report as Annual Report May 2024 - April 2025 or Quarterly Report Jan 2025 - April 2025?

   7. Make sure we are putting in dates, metrics, planning to do (in PEP and Report)- Sharon wants us to make sure we have dates

      1. dates for personnel changes
         
         

4. June Quarterly Meeting (virtual) - Lavanya/Shannon - (5 min)

   1. need to nail down date

   2. Sharon was asking for the firm date

   3. This also impacts EAB meeting

   4. Need to kick off Agenda planning committee

   5. Shannon get ACO availability first - remember we had considered spreading things out over several days

      1. find week that is best in June and send that to Stephen and EC

   6. first two weeks of June

      1. Historically we have done it the first week of June

      2. Shannon will send this info to the EC

5. SC/WG reports

   1. - @Chuck P - Five of six interim reports to the EC are scheduled for this quarter. Schedule is listed here: https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?tab=t.0 
      
      

6. Review Action Items

ACCESS To Do Items - filtered to only ACO members

3. Updates

   1. @John Towns

      1. Supplement - no input from NSF yet

      2. will need to discuss budget with Lavanya - there are some tables that she needs to update

      3. Other things look to be in pretty good shape

      4. SDSC docs are not updated yet

         1. Nothing for Lisa to be included in this one

         2. More for her in the future

      5. PEP - this should be next thing to work on for everyone

         1. Hope to have it out to NSF late Thursday or Friday

         2. Section in PEP that is specifically about DEI - we will need to note and flag that - this was a requirement by NSF from the original proposal and we should call this out and change focus

   2. @Chuck P

      1. EAB: (from Cindy)

         1. Summary report to be submitted by Wednesday, April 30.

         2. Pending results: 3/18/25 EAB meeting. Deadline to provide feedback Monday, April 21.

            1. Reminder sent 4/9/25

         3. Next EAB meeting: June/July EAB availability request sent to EAB, EC, and NSF. Deadline, Monday, April 14 (https://www.when2meet.com/?29726857-yYXPc)

         4. Working with Stephen Deems for a presentation for a conference coming up RCSI

   3. @majumdar

      1. Annual Report

      2. Eval Group section

      3. PY4 auth extension

         1. John is working on it

         2. This is based on sending in the Annual Report

   4. @Cindy Wong

      1. See Chuck’s update with regards to EAB

      2. Reports

      3. Provided results of RP survey to EAB - low response level - maybe have Stephen as EC chair email them to get a higher response

   5. @Lavanya Podila

      1. Vendors at ACCESS booth for SC

      2. Sept Quarterly Meeting

      3. Reports

      4. Financials

   6. @Shannon Bradley

      1. follow ups from NSF and EC meetings

      2. Annual Report and Presentation

      3. Supplements

   7. @Dina Meek

      1. PEARC - did the EC land on speaking topics/speakers for the “free” opportunities?

         1. yes - some decisions made - see above excerpt from EC meeting

   8. @Kimberly Bruch

      1. Online Quarterly Meeting did evoke an email directly to Kim with details about a story - this was a person who had met her personally in the in person meeting and perhaps that made it easier for them to reach out

   9. @Lisa

      1. Report 90% done - John has seen a draft already
         
         

Next Meeting: 16th April 2025

Reference

ACO Vacation Schedule