2025-04-02 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Amit Majumdar, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

Parking Lot:

Lisa doing the assessment of the govt structure of Exec Council, Working Groups, Individual tracks

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

EC Meeting Debrief
1. No meeting
Review Action Items

ACCESS To Do Items - filtered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

Updates
1. John Towns - Need to be edited by end of day
  1. Summary of Proposed Work - do this first.
    1. Lisa is OK not going to any Quarterly Meetings - do we want to roll in monies for a possible trip? John is thinking about Lisa doing the assessment of the govt structure of Exec Council, Working Groups, Individual tracks - but this is not fleshed out enough for him to include in this supplement - John would be OK with another supplement to ask for this - Lisa says if NSF is OK with this - then we would need a brainstorming session on what is feasible, useful, and possible
  2. Justification for Supplement - second
  3. Budget Justification - NSF_ACCESS QM Support Supplement - third
  4. ACO Project Execution Plan v3.docx - fourth (end of week)
  5. Annual Report and Program Plan - will be next - John will be in Tokyo
    1. 4/14/2025 - All ACO team members plus Lisa K have their sections of the report completed by April 14^th.
      This allows 2 days for review of formatting and initial grammar checks and wordsmithing.
      4/16/2025 - We review the whole report on our team meeting day on April 16^th.
      4/17 and 4/18/2025 – final edits
      4/18/2025 - John turn in report to NSF
  6. Will need sub-award amendment for Year 4 - for SDSC
2. Chuck P
  1. SC/WGs Spreadsheet updated.
    1. reaching out to any SCs that have outstanding issues, such as official chartering
  2. SC/WGs reporting coordination document here: SC/WG Coordination - https://access-ci.atlassian.net/browse/ATT-20
    1. Will get teams scheduled for late April through May this week. Email sent to leads.
  3. RACI framework instructions will be sent to all SC/WG leads tomorrow (or late today) - https://access-ci.atlassian.net/browse/ATT-15
  4. Dina and I are working on coordinating our PEARC25 efforts, although she is leading it.
3. majumdar
4. Cindy Wong
  1. Post 3/18/25 EAB meeting
    1. Summary report to be submitted by Wednesday, April 30.
    2. Pending confirmation from EAB on the following:
      1. EAB charter update with regards to the role of the RP Forum Chair
      2. Recommendations of Goal 4 wording
    3. EAB meeting survey sent regarding 3/18/25 meeting. Deadline to provide feedback Monday, April 21.
  2. June/July EAB availability request sent to EAB, EC, and NSF. Deadline, Monday, April 14 (https://www.when2meet.com/?29726857-yYXPc)
5. Lavanya Podila (Unlicensed)
6. Shannon Bradley
  1. Reading docs for end of year reports
  2. Looking at Retention/In-Boarding
  3. Final prep for On-boarding Misha (much later)
7. Dina Meek
  1. John - Need ACO accomplishments (as outlined in email) for the PY3 Highlights Book ASAP
    1. Dina will gather from the past quarterly reports
8. Kimberly Bruch
  1. updated her list of articles that will come out soon
9. Lisa
  1. Report

Next Meeting: 9th April 2025

Reference

ACO Vacation Schedule