2025-04-02 OpenCI Leadership Meeting Agenda & Summary

By Lavanya Podila
2 min

Attendees:

Present: John Towns, Chuck Pavloski, Amit Majumdar, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

 

Parking Lot:

  • Lisa doing the assessment of the govt structure of Exec Council, Working Groups, Individual tracks

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. No meeting

  2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns - Need to be edited by end of day

      1. Summary of Proposed Work - do this first.

        1. Lisa is OK not going to any Quarterly Meetings - do we want to roll in monies for a possible trip? John is thinking about Lisa doing the assessment of the govt structure of Exec Council, Working Groups, Individual tracks - but this is not fleshed out enough for him to include in this supplement - John would be OK with another supplement to ask for this - Lisa says if NSF is OK with this - then we would need a brainstorming session on what is feasible, useful, and possible

      2. Justification for Supplement - second

      3. Budget Justification - NSF_ACCESS QM Support Supplement - third

      4. ACO Project Execution Plan v3.docx - fourth (end of week)

      5. Annual Report and Program Plan - will be next - John will be in Tokyo

        1. 4/14/2025 - All ACO team members plus Lisa K have their sections of the report completed by April 14th.

                     This allows 2 days for review of formatting and initial grammar checks and wordsmithing.

          4/16/2025 - We review the whole report on our team meeting day on April 16th.

          4/17 and 4/18/2025 – final edits

          4/18/2025 - John turn in report to NSF

      6. Will need sub-award amendment for Year 4 - for SDSC

    2. @Chuck P

      1. SC/WGs Spreadsheet updated.

        1. reaching out to any SCs that have outstanding issues, such as official chartering

      2. SC/WGs reporting coordination document here: https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?tab=t.0 - https://access-ci.atlassian.net/browse/ATT-20

        1. Will get teams scheduled for late April through May this week. Email sent to leads.

      3. RACI framework instructions will be sent to all SC/WG leads tomorrow (or late today) - https://access-ci.atlassian.net/browse/ATT-15

      4. Dina and I are working on coordinating our PEARC25 efforts, although she is leading it.

    3. @majumdar

    4. @Cindy Wong

      1. Post 3/18/25 EAB meeting

        1. Summary report to be submitted by Wednesday, April 30.

        2. Pending confirmation from EAB on the following:

          1. EAB charter update with regards to the role of the RP Forum Chair

          2. Recommendations of Goal 4 wording

        3. EAB meeting survey sent regarding 3/18/25 meeting. Deadline to provide feedback Monday, April 21.

      2. June/July EAB availability request sent to EAB, EC, and NSF. Deadline, Monday, April 14 (https://www.when2meet.com/?29726857-yYXPc)

    5. @Lavanya Podila

    6. @Shannon Bradley

      1. Reading docs for end of year reports

      2. Looking at Retention/In-Boarding

      3. Final prep for On-boarding Misha (much later)

    7. @Dina Meek

      1. John - Need ACO accomplishments (as outlined in email) for the PY3 Highlights Book ASAP

        1. Dina will gather from the past quarterly reports

    8. @Kimberly Bruch

      1. updated her list of articles that will come out soon

    9. @Lisa

      1. Report

Next Meeting: 9th April 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0

 

 

 

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