2022-09-21 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila

Agenda/Notes

• Debrief on EC meeting @John Towns

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• Communications Update@Dina Meek

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• EAB Updates @Shawn Strande

  • Draft Charter

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• Community Engagement Update@Jay Alameda

  • Planning Group formed

    • permanent members from Support, Metrics, Allocations

    • temporary member from Operations (hope to name permanent member soon)

    • Most (all?) are split between this and other ACCESS functions in their service track

    • Meeting biweekly as members are oversubscribed

      • First meeting 9/13, next meeting 9/27

    • First meeting (summary notes: 1.0 Initial Meeting - Sept 13, 2022 )

      • Consensus for informal working group rather than formal committee with charter

        • focus on coordination and information sharing rather than policy setting

      • Introductions and community identification (only)

      • No discussion yet on track level community building and engagement plans

      • No substantive discussion on diversity and inclusion work at the track level

      • No discussion on coordinating community building and engagement plans (ACO level)

      • No discussion on coordinating diversity and inclusion plans (ACO level)

      • No discussion on tracking diversity and inclusion work tracking

        • (XSEDE: this was handled/coordinated with evaluation, and leveraged data from the central database. I think this warrants discussion here, as to the best approach:

          • Are we using the central database in a similar fashion to XSEDE?

          • Should evaluation be tracking/measuring our diversity and inclusion baseline and any subsequent improvements?

    • Next meeting

      • continue to topics not covered in first meeting:

        • What kind of relationship do we seek with our communities?

        • How can we expand participation to new and underserved communities?

        • How can we deepen participation in our existing communities?

      • This lays foundation for virtual community building and engagement plan

• OpenCI PEP Update @John Towns

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• Evaluation Update @Lizanne DeStefano (Unlicensed)

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Next Meeting: 28 September 2022