2022-09-21 OpenCI Leadership Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Sept 21, 2022 by John Towns
1 min read

Attendees:

  • Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila

Agenda/Notes

  • Debrief on EC meeting @John Towns

    •  

  • Communications Update@Dina Meek

    •  

  • EAB Updates @Shawn Strande

  • Community Engagement Update@Jay Alameda

    • Planning Group formed

      • permanent members from Support, Metrics, Allocations

      • temporary member from Operations (hope to name permanent member soon)

      • Most (all?) are split between this and other ACCESS functions in their service track

      • Meeting biweekly as members are oversubscribed

        • First meeting 9/13, next meeting 9/27

      • First meeting (summary notes: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/80543745 )

        • Consensus for informal working group rather than formal committee with charter

          • focus on coordination and information sharing rather than policy setting

        • Introductions and community identification (only)

        • No discussion yet on track level community building and engagement plans

        • No substantive discussion on diversity and inclusion work at the track level

        • No discussion on coordinating community building and engagement plans (ACO level)

        • No discussion on coordinating diversity and inclusion plans (ACO level)

        • No discussion on tracking diversity and inclusion work tracking

          • (XSEDE: this was handled/coordinated with evaluation, and leveraged data from the central database. I think this warrants discussion here, as to the best approach:

            • Are we using the central database in a similar fashion to XSEDE?

            • Should evaluation be tracking/measuring our diversity and inclusion baseline and any subsequent improvements?

      • Next meeting

        • continue to topics not covered in first meeting:

          • What kind of relationship do we seek with our communities?

          • How can we expand participation to new and underserved communities?

          • How can we deepen participation in our existing communities?

        • This lays foundation for virtual community building and engagement plan

  • OpenCI PEP Update @John Towns

    •  

  • Evaluation Update @Lizanne DeStefano (Unlicensed)

    •  

Next Meeting: 28 September 2022