2022-05-18 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Dina Meek, John Towns, Shawn Strande, Tim Boerner, Ron Payne

• Absent:  Cynthia Dillon, Lizanne DeStefano

Agenda/Notes

• Updates from meetings/discussions with Track PIs

  • NSF public town hall meeting; tentative date of Jun 14, 2022

  • All ACCESS in person Meeting: May 23-24, 2022 in Chicago

    • Need clarification on attendance scope: All hands invited

      • Room block (qty 30) sent out

      • Agenda Doc sent out to PIs

      • Currently 19 people identified as attending in person + 14 remote

        • (Shawn will attend remotely)

• Governance updates:

  • Executive Committee:

    • PIs took decision that Interim EC would include PIs and co-PIs

    • John working to get first meeting scheduled

  • External Advisory Board

• Communications status

• Evaluation status

  • Provide access to ACCESS google drive to Lisa K.

  • Future meeting with Lizane and Lisa.

• Community engagement update

  • Seeking names for candidates that could fill this role

  • Name interim for the role

• Collaboration Portal:  What do we need to be getting completed?

  • OpenCI will provide wiki (confluence), Jira, GSuite, Slack to all tracks: 

    • Jira, Confluence, Slack, and GSuite agreements in place

    • ACCESS Wiki

    • ACCESS Jira

    • Slack Workspace

    • ACCESS Google Drive

  • Still need to know how we will do:

    • Change management process

    • Risk management process

      • Draft flow ready for review

      • Process flow only covers program-level risk management and change control

Action items (formally tracked in Jira)

Next Meeting: 15 June 2022