2022-04-27 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: John Towns, Shawn Strande, Tim Boerner, Ron Payne, Cynthia Dillon, Dina Meek
Absent: Lizanne DeStefano
Agenda/Notes
Updates from meetings/discussions with Track PIs (John)
All ACCESS web meeting: May 13, 2022
Each of the teams presenting their plans to one another. Agenda to be determined, but this should allow a program-wide baseline to be set.
All ACCESS in person Meeting: May 23-24, 2022 in Chicago
This will allow for plenary and breakout discussions to both align plans and build teams across the awards that need to work together on various things.
Coordinating on PEPs
Drafts to be placed in shared folder at:https://drive.google.com/drive/folders/16Jqi2yRV2U4mHlSYDiXikssznNIaMZE4?usp=sharing
Ron can access this at this point
PEARC22: Will do a 90 minutes session over lunch on Tue or Wed; Plenary presentation and panel on Thu.
Web presence: The Track 2 folks already seem to have something up. It was agreed we need to discuss this soon to coordinate how this will look overall and how content will be collectively managed. All agreed that content in their area needs to be maintained by them, but also that similar look and feel will be important.
Need to engage on this ASAP
Staffing: What is status of staffing budgeted vs staffing available
NCSA:
John, Ron, Dina, Tim - Ron to document the ramp-up plan
PM support - Ron working PM identification and ramp-up plan
Communications staff - Ron to work w/Dina on ramp-up plan
SDSC
Shawn, Cynthia
Program Support Specialist (Cindy Wong)
External evaluator (Lisa Kaczmarczyk)
Related: When to engage?
GaTech
Lizanne
Collaboration Portal: What do we need to be getting completed?
Wiki?
Jira?
GSuite shared drive?
Slack instance?
Change management process and support
Risk management process and support
IDEALS Community
Establishing sub-awards: status?
John to send 1030 set to Ron
Shawn to send SDSC info to Ron
Deliverables due 31 July 2022:
Establish an ACCESS web presence
Develop and approve charter for the ACCESS Executive Council
Develop and approve charter for the ACCESS External Advisory Board
EAB Charter draft (Shawn)
Competency matrix (Shawn)
Confirm EAB membership and schedule the first meeting to occur prior to or during October 2022
Establish collaborative plans for ACCESS Communications and Outreach
Establish collaborative plans for ACCESS Community Building efforts
Establish an ACCESS program-wide risk-management process
Establish an ACCESS program-wide change-management process
Establish the OpenCI Collaboration Portal and tools
Establish an OpenCI Performance Management Plan
Evaluation plan, coordinated timeline and revised metrics
Quarterly OpenCI Interim Project Reports submitted to NSF
Quarterly review of ACCESS ecosystem risks across all Service Tracks and OpenCI
Groups requesting Letters of Collaboration from ACCESS
Action items (formally tracked in Jira)
Next Meeting: 4 May 2022