2022-05-11 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Shawn Strande, Tim Boerner, Ron Payne, Cynthia Dillon, Lizanne DeStefano

• Absent:  Dina Meek, John Towns

Agenda/Notes

• Updates from meetings/discussions with Track PIs

  • All ACCESS web meeting: May 13, 2022

    • Presentation file: https://docs.google.com/presentation/d/1kQZCO8VKcEw1OuLvCgtFi1LcEEEygS_bXRSHTqlnW-Q/edit#slide=id.g1285da2fe91_0_23  

    • ACO Slide Deck

      • Assumption is that each topic lead presents their slide(s) during the meeting

    • Suggestion for agenda: (Ron to share w/John for consideration)

      • 30 min presentations + 15 min discussion by each track

      • Use the saved time to discuss 

        • Next steps

        • Priority discussions

        • Scoping 23/24 May meeting 

  • All ACCESS in person Meeting: May 23-24, 2022 in Chicago

    • Need clarification on attendance scope: All hands or PIs, Co-PIs, Sr. Per?

      • Room block (qty 30) sent out

      • Agenda Doc sent out to PIs

      • Currently 16 people identified as attending in person + 4 remote

  •  

• Collaboration Portal:  What do we need to be getting completed?

  • OpenCI will provide wiki (confluence), Jira, GSuite, Slack to all tracks: 

    • Jira, Confluence, Slack, and GSuite agreements in place

    • ACCESS Wiki

    • ACCESS Jira

    • Slack Workspace

    • ACCESS Google Drive

  • Still need to know how we will do:

    • Change management process

    • Risk management process

      • Draft flow ready for review

      • Process flow only covers program-level risk management and change control

      • Criteria needs to be defined for what is “program-level” for each.

Action items (formally tracked in Jira)

Next Meeting: 18 May 2022