2022-06-15 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: Cynthia Dillon, Lizanne DeStefano, Dina Meek, John Towns, Shawn Strande, Cindy Wong, Ron Payne
Absent: Tim Boerner

Updates from EC meeting and discussions with Track PIs
- EC Updates:
- Discussions with Track PIs
NSF Town Hall Debrief
EAB status
- Will begin engaging to get nominations
Communications status
- Tracks keeping their names or dropping them in lieu of functional area (Operations, User Services, Allocations, Measuring and Monitoring, Coordination Office)
- ACCESS Url strategy
  - i.e. recommended strategy would be this format: ramps.access.org
- Branding
  - Meeting setup for Friday to discuss web presence and scope for branding and webwork
Evaluation status
- No resistance with Tracks
- Tracks 1 & 3 are moving along at a good pace. Dave H is point for T1, Winona is point for T3, both have a good set of metrics
- Track 4 doesn’t currently do a lot of evaluation of their own group but are interested in creating a plan to do more internal evaluation. Tom F is point
- Track 2 may need assistance in creating an evaluation plan. Shelley is point.
Community engagement update
- Status on identifying a new lead
Plan for OpenCI PEP completion:
- PEP is updated to align with CA PTCs

OpenCI PEP Content Questions: WBS/Org Structure

Governance (Section 3)
- EC
- EAB
- “involvement in the Cybersecurity Governance Council”?
High-Level Work Breakdown Structure (WBS) (Section 4)
- Communication & Outreach
- Community Building & Engagement
- Collaboration Portal (Program Level)
  - Change Management
  - Action Items
  - Metrics
  - Program Reports
  - Program Documents and Resources
- Project Performance Management
  - KPI
  - Evaluation
    - Internal
    - External
  - Risk Management
  - Schedule
Evaluation (Section 5.4) vs. Evaluation of Effectiveness (Section 8)
Technical sections (13-19)
- Overlap with Section 4
Personnel / Communications section (20-26)
- Overlap with Section 4

Next Meeting: 29 June 2022