2023-03-06 NSF - OpenCI Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Mar 06, 2023 by Ron Payne
2 min read

Attendees:

  • Present: Lizanne DeStefano, John Towns, Dina Meek, Tom Gulbransen, Lavanya Podila, Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne

Agenda/Notes

  1. New inputs or feedback from community, teams, or NSF (5 mins)

    1. Short discussion about access to ACCESS resources, events, and information for international community members.

    2. Tom exploring potential for supplemental funds that may be needed by the program.

  2. Evaluations Update @Lizanne DeStefano (Unlicensed) (10 mins)

    1. Foci/scope of the week -

      1. Tom would like to follow-up with Lizanne about survey availability to RPs.

    2. Open or Emerging Risks/Issues

    3. Successes or achievements

  3. Communications Update @Dina Meek (10 mins)

    1. Foci/scope of the week -

      1. Events - What is Tom’s expectation on producing materials

        1. Should it be the ACO sharing templates with the service tracks and they produce their own materials, or

          1. Large printing costs could potentially be offset with supplemental funds, as needed.

        2. ACO produces all materials

      2. Would Tom like some ACCESS booklets (from SC) for the Boise State conference

        1. Dina to send Tom any excess booklets for the conference

      3. What is the expected open rate for the 50K+ mail list

    2. Open or Emerging Risks/Issues

    3. Successes or achievements

      1. Share Story Bank with Tom

  4. Community Engagement Update @Jay Alameda (10 mins)

    1. Foci/scope of the week

      1. AIHEC exhibition - in progress - no news at this moment

      2. Boise State conference - have a page to help organize what you need: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/190611463

      3. Otherwise, quiet

    2. Open or Emerging Risks/Issues

    3. Successes or achievements

  5. Project Office Updates @Ron Payne (10 mins)

    1. Foci/scope of the week

      1. Soft-launch of new ticketing system

      2. ACO Performance Management Plan

      3. Populating ACO risks in Risk Register

      4. ACO ramp-up spend follow-ups

    2. Open or Emerging Risks/Issues - none of note

      1. Tom asked about when the change control process would go into effect. Ron’s response was that the approvals of the PEPs would constitute a baseline that would be used to initiate the change control process.

    3. Successes or achievements

  6. EAB Updates @Shawn Strande (10 mins)

    1. Foci/scope of the week

      1. Draft meeting report from EAB meeting on Thurs., 3/2/23

      2. Open for feedback, from Tom and ACO, on what went well and what could be improved.

      3. Multiple EAB members showed interest in engaging more with Service teams. Shawn to send a note to PIs on the EAB members that expressed interest.

    2. Open or Emerging Risks/Issues

    3. Successes or achievements

      1. Great kick-off in attendance and discussion at the EAB meeting

  7. Planned Events

    1. ACO NSF Review 18-19th April 2023 (Tentative) - dates remains the same

  8. Financial considerations

    1. no financial considerations of note.

  9. Misc:

    1. beginning meetings with Service Teams

      1. Met with Allocations today

      2. Operations declined a regular meeting but agreed to a single meeting

      3. Meeting with MMS on Friday

      4. Meeting with Support next Thursday

    2. Annual report

      1. last quarter for PY1 (not cumulative)

      2. Section 10 should cover annual observations/learnings that impact following year

        1. These should be summarized and succinct

Next Meeting: 13 March 2023