2023-11-27 NSF - OpenCI Meeting Agenda & Summary

Agenda/Notes

1. Updates from NSF (5 minutes)

   1. putting together notes for internal discussions from the two of them
      
      

2. What have we heard from stakeholders? (5 minutes)

   1. none
      
      

3. Next week’s Leadership and EAB meeting agenda review (10 minutes)

   1. PI Meeting draft agenda https://docs.google.com/document/d/1MRT26QzPdLwgdqbOFfS0Jn_JLxneXAtBtby5wJ3K7m8/edit#heading=h.nt1nvkwatwp9

   2. want to finalize agenda by tomorrow

   3. Make sure to do items are assigned during the in person meeting to particular people for follow up - include timeline for completion

4. Allocation of Canadian Resources (10 minutes)

   1. encouraging collaboration between Canadian and US researchers

   2. will this create challenges for NSF - allocating resources to international resource?

   3. allow as long as US collaborator is the PI?

   4. @John Towns make a balance sheet for what this would entail for both sides?
      
      

5. NeurIPS Supplement Request (5 minutes)

   1. submitted on the 16th

   2. Tom hasn’t seen it yet -John will forward notification to Tom - Tom found it and will work on it this afternoon

   3. Still showing “Pending” in Research.gov

   4. Expo (Industry) Day
      Sun Dec. 10th

      Conference Sessions & Tutorials
      Mon Dec 11th through Thu the 14th

      Workshops & Competitions
      Fri Dec 15th through Sat the 16th

      Virtual Only Pass
      Sun Dec 10th through Sat the 16th
      
      

6. Area updates (10+ minutes)

   1. ACO;

      1. will come back to

         1. follow up on mid-year review - ACO will talk about this on Wednesday

         2. discuss restructuring of the quarterly report so there is less duplication across sections - will bring to Tom for input

         3. Financial parts are not part of KPIs/program wide - perhaps give this 1 more level of detail to help understand effort

            1. be clear on resources available for efforts

   2. Evaluation;

      1. Draft eval plan out for review. May consider calling for a vote tomorrow.

   3. Communications

      1. The ACCESS Advance is now archived on the website

         1. added to dashboard

      2. Working with our agency to post the two brand videos now

      3. Brand and Web Presence WG charter being reviewed by current team members before going to EC

      4. Communications SC charter is with EC for review

   4. Community Engagement;

      1. Draft CBE plan out for comment

   5. Project Office;

      1. Space selected for SC 24

      2. Prep for the upcoming PI meeting in San Diego

   6. EAB;

      1. See above

7. Misc:

   1. RAC Spring 2024 availability schedule (Cindy)

      1. have asked internal ACCESS staff reps for availability

John will be in the air next week on the way to San Diego

Will also miss Dec 11th call

• How and when we ingest the CITAP awardee service team. Yes it will happen - how they do it needs to be worked out - it is the 6th award and the roles they will be fulfilling will be like the others - we will want to give them access to style guides and things when it is appropriate to do so - need to determine prep work - need an onboarding process - start after first of year

  • https://www.nsf.gov/pubs/2023/nsf23597/nsf23597.htm