2024-05-15 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-05-14 ACCESS EC Meeting Agenda & Summary

   2. we don’t have many inputs to the meeting agenda - possibly look at a reward for entries in agenda and get a drawing - will have agenda team consider this

      1. Lavanya will remind in the slick channel to get people to submit

   3. Discussion of CBE - our leadership does at least mirror the community we serve - these are the kinds of demographics we should be targeting - we may not be able to address an issue at large but we can highlight in our community that we can target
      
      

2. PEP Status

   1. John just got the non-fte budget a couple hours ago - John should be able to submit the updated PEP to NSF within the next couple days
      
      

3. Annual Review Prep (Jun 6-7, 2024) - https://docs.google.com/presentation/d/1VCPFV0CML2PQX3JN2M2CrVlEQyYYu7WuX0TG33lrXl0/edit#slide=id.g2dd467c335e_0_525

   1. Lavanya will be organizing items and dividing out PY2 and PY3 updates

      1. make sure presentation is in the WBS order

   2. Monday - time set aside to go thru slides we have

   3. Dry run the following week - then use this meeting to review anything else - content due on 5/23

   4. Last dry run - June 5

   5. Planning Doc: https://docs.google.com/document/d/1FxmPqYQ8rnm9IF33qEzcXk1QTk12tsxOvEmgaT7c7dQ/edit?pli=1

      1. look at presentation for PY3 that we used in our last meeting

      2. If something references the mid year review - we should note it

   6. Will we be sharing the EAB report? - could be spoken to in the Governance Section - overview of what we heard

      1. nothing that we could not share in the last one - give it to them in their supporting documents - we have a special folder for them

         1. https://drive.google.com/drive/folders/1p7Qm77hZQ1h-Uo_0W2E2uwgftKlRO_co
            
            

4. Quarterly Meeting (Feb 2024) - Follow up Items

   1. 2024-February Quarterly Meeting - To Do Items

      1. please review - will need to go to EC

Review Action Items

1. Archived ACO Action Tracker | :check_mark: ACO Meetings To Do Items
   
   

2. Updates

   1. @Shawn Strande

   2. @Cindy Wong

      1. EAB 1:1 with remaining Service teams scheduled

         1. Operations on 6/11 8am PT

         2. Allocations on 6/14 8am PT

         3. May need to bump other meetings to July

   3. @Kimberly Mann Bruch

      1. co-authored a presentation at NeurIPS with a Native American woman

      2. Submitted a poster to PEARC with a Native American 

      3. not sure that counts for anything as far as involvement goes - yes it does

      4. CASC (casc.org) brochure - do we want to contribute? (Deadline June)

         1. most RPs have membership in CASC - so we should not put in something that might compete

         2. perhaps contribute something from a smaller RP who is not represented in CASC

         3. we might not be eligible to submit?

         4. Kim will coordinate with Dina

   4. @Dina Meek

      1. Comms Annual Review slides 99% drafted

      2. I have begun attending CaRRC Communications meetings

      3. SGX3 report - will review with Shawn and the Web Presence SC Weds.

      4. NAIRR Pilot story went live Monday

      5. Will bring the topic of Quarterly Meeting Agenda items to WPSC and Comms SC this week.

      6. CARC - started communicators weekly meeting - Dina will attend as she can to connect with other campuses

   5. @Lavanya Podila

      1. SC24 booth

      2. PEARC application

      3. NEURIPs

   6. @Shannon Bradley