2024-01-10 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. Proposed Changes to IPR @John Towns (15 minutes)

   1. Create a summary statement on the proposed changes and send to NSF by Friday, 12th January

   2. https://docs.google.com/document/d/1AJqIbnQ1UjY0UDGPsf857d4F7WKAvjGqXV8oK_35jTk/edit

   3. Last IPR: https://docs.google.com/document/d/1QKHlgOqkAbdaFd6sL7enNikOUhtPhhz9/edit

   4. Benefits and outcomes sections 2 and 9 can be collapsed?

   5. John to work on it and send a communication out this afternoon

      
      
      

2. ACCESS Quarterly Meeting @Lavanya Podila (25 minutes)

   1. Hotel rooms: should Monday and Thursday be reduced?

      Open

      

      Monday; 35 rooms

      Tuesday; 50

      Wednesday; 50

      Thursday; No rooms at all
      
      

   2. For the breakout rooms, is there a preference: Classroom, Conference or U-shape?

      1. U shape or similar so people can keep their laptops somewhere

   3. Agenda Topics: Lisa had mentioned during the last meeting about feedback relating to the agenda.

      1. Keep a placeholder in the agenda

      2. Will be attended by PIs only

   4. ACO Attendance:

      1. Lisa K virtual

      2. Cindy and Kim in person

      3. Reach out to Jay and Dina to finalize if their teams should be attending in person

   5. Lavanya to send out a request for topics to all staff

   6. Request to finalize Fall Quarterly Meeting dates and location at the next EC meeting -

      1. Lavanya to add this topic to next week’s EC
         
         

3. Discuss OpenCI Metrics

   1. https://docs.google.com/spreadsheets/d/1j8X1aFKwXQJ90mMi4grYuWnzDisi8qb3jirc61hKCYY/edit?pli=1#gid=314453872 - ACO internal viewing only

   2. Lisa to share a summary report that can be incorporated when creating the IPR this month. She plans to complete by Jan 24, 2024

   3. Action item for ACO to complete data collection table by Jan 17, 2024

   4. OpenCI annual reviews would be scheduled in April, so we would need Lisa’s report in March to include in our annual report.
      
      

4. Review Action Items

   1. Archived ACO Action Tracker | :check_mark: ACO Meetings To Do Items
      
      

5. Updates

   1. @Shawn Strande

   2. @Cindy Wong

   3. @Dina Meek

      1. Are the program goals ready to work with/share?

      2. Would like to discuss some of what we talked about in our Monday NSF meeting regarding Comms

   4. @Kimberly Mann Bruch

      1. Discussion on NeurIPS

   5. @Jay Alameda

   6. @Lavanya Podila
      
      

6. Misc

   1. Lavanya to check if Eva would be attending next EC meeting

   2. NeurIPS Subaward ammendment - Lavanya

   3. Cindy to consolidate December meeting catering costs