2024-02-21 OpenCI Leadership Meeting Agenda & Summary
Attendees:
Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk
Dina at MarComm Retreat
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Update from NSF, Katie Antypas on changes to Tom G and Sharon’s roles
Review notes
RP Forum - and how to engage/communicate with them and what is best way to enable that
Review Action Items
Quarterly Meeting
Dina
Putting finishing touches this week on:
EAB Communications session
Assuming Shawn shared the Comms Plan and questions with EAB
Comms Inside ACCESS newsletter session
Printing nametags for Lavanya
Every PI/Panel will all be presenting the same slides - built around the program wide goals and what the panel contributes to it
EAB
name badges and table tents are ready
working on how to do 1 on 1s - separate zoom coordinates? So people can come and go?
probably individual zoom sessions
need to create a notes document
Lavanya is bringing loaner laptops for breakouts
Dinner for Monday EAB meeting attendees
Updates
@Shawn Strande
Evaluation Working Group - Surveys for staff and RP forum have gone out - community survey will go out once EC has reviewed it
@Cindy Wong
Researcher Advisory Committee - will follow up with Laura to see what she wants to do next
@Dina Meek -
Comms Standing Committee: Need Charter approved after Deems updated per EC recommendation
Web Standing Committee
PY2 Plan shared with EC for awareness
Need Charter approved
@Kimberly Mann Bruch
completed DEI survey has not completed staff survey - should probably make a list of surveys to help people make sure they have completed all of them - resolve confusion
working on stories about group that studied arctic ice, and another to study why African American mothers have issues with pre-ecclampsia
@Jay Alameda - no update
@Shannon Bradley
New ACO Easy Access Page Created: ACO Easy Access Page
@Lavanya Podila
Quarterly Meeting in Chicago
Meeting invites updated
RTP’s submitted for ACO’s portion of the DEI workshop
Meeting minutes pages and shared drives created
WIki page updated with all the quarterly meeting information
Catering headcount submitted
Request submitted for name tags and badges
Request submitted for loaner computer
Checked on DEI leader’s dietary restrictions
Do we still need to send out guidance for speakers? yes
Will there be an ACO retreat after the Quarterly Meeting? yes - for those who can make it - ~2 hrs
Annual Review - common slides in the presentation - still working on how the process will work - every team will have them and every panel will see the slides
Changes to the PEP due to changes in the CB&E - we will need those changes to update documentation and template for the Annual Report
Since this is a change in scope - we will be submitting a PCR (Project Change Request)
We don’t know process for who needs copies yet
Next Meeting: 6th March 2024
ACO To Do Items:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Reference