ACO Action Tracker

Owned by Shannon Bradley, created
Last updated: May 01, 2024 by Cindy Wong
9 min read

Original Google Sheet ACO Action Tracker: https://docs.google.com/spreadsheets/d/1oCpoT9Yzhhmj-09kiLTjO2eWLlc3B0AdIn0dlMWCB2Q/edit#gid=0

 

 

 Action Items

These are added manually by Shannon and Lavanya

Action

Responsible

Priority

Added

Due

Status

Notes

Action

Responsible

Priority

Added

Due

Status

Notes

Prep nominations for 2024 EAB nominations

@Cindy Wong

MEDIUM

Apr 30, 2024

May 31, 2024

STARTED

(4/30) Nomination questions drafted https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit

Find RAC availability for Fall 2024 meeting

@Cindy Wong

low

Mar 19, 2024

May 31, 2024

Pending

(4/30) Will start reaching out to RAC members early May

Find availability for EAB, Allocations and Operations to meet with EAB 1-1

@Cindy Wong

MEDIUM

Mar 19, 2024

Apr 29, 2024

IN-progress

(3/19) Postponed request until NSF Annual Review dates confirmed.

(4/23) Collecting availability from EAB team with June and July dates

(4/30) Collecting availability from Allocation and Operations

(5/1) Allocations meeting scheduled for 6/14 8am PT

UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessibility) - Aug 31, 2023

@Dina Meek @John Towns

low

Jan 25, 2023

Aug 31, 2023

started

UPDATE (5/10): WE have received written markup on the privacy policy. John needs to get this to the CGC for reactions.
8/23/2023 - will meet with campus next time

9/27 - This is in regards to the privacy policy and this relates to GDPR interpretation by different institutions.

1/31/2024
Pending Cybersecurity guidance council

Collaborating with ACCESS/Letters of Collaboration - Aug 15, 2023

 

@Dina Meek @John Towns

low

Jan 10, 2023

Aug 15, 2023

started

UPDATE (5/24): Copy has been shared with John for review and EC edits
8/2 - John needs to review

 

Action

Responsible

Priority

Added

Due

Status

Notes

Action

Responsible

Priority

Added

Due

Status

Notes

Close Community Survey (3/31) & clean up data to share with Eval EG & EC

@Cindy Wong

High

Mar 25, 2024

Apr 1, 2024

Complete

(3/31) results sent to Eval WG to view and distribute to EC

@Cindy Wong

MEDIUM

Mar 25, 2024

Apr 5, 2024

Complete

(3/28) email sent to Jeremy Fischer (RP chair) and Nicole Wolter (RP Vice-Chair)

@Shannon Bradley

MEDIUM

Mar 1, 2024

Mar 8, 2024

Complete

Actions are compiled - need to assign someone to each one

@Cindy Wong

MEDIUM

Mar 19, 2024

Apr 15, 2024

Complete

(3/25) Save the date sent to EAB members

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

 

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

 

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

 

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

 

ACO

MEDIUM

Jan 10, 2024

Jan 24, 2024

COMPLETE

 

@Lavanya Podila

MEDIUM

Jan 3, 2024

Jan 10, 2024

Complete

 

@Cindy Wong

MEDIUM

Dec 20, 2023

Feb 9, 2024

Complete

 

Shawn Strande / @Cindy Wong

MEDIUM

Dec 20, 2023

Jan 15, 2024

Complete

1/31/2024 Shawn to reach out to EC with proposed topics

2/6/2024 Shawn sent email to EC for feedback by EOW 2/9/2024

 

 

 

 

 

 

 

Shawn Strande / @Cindy Wong

MEDIUM

Dec 20, 2023

Jan 22, 2024

COMPLETE

added by Cindy

1/31/2024 will provide EAB proposed agenda once confirmed by EC

@Cindy Wong / Shawn Strande

MEDIUM

Dec 20, 2023

Feb 16, 2024

COMPLETE

pending recs from Jing

1/3 - Shawn to ping Jing for an update

1/31/2024 Completed by EAB

@John Towns @Shawn Strande

MEDIUM

Jan 3, 2024

Jan 26, 2024

COMPLETE

Closed 1/31/2024

@Shawn Strande

Medium

Jan 3, 2024

Jan 10, 2024

COMPLETE

 

@Lavanya Podila

LOW

Jan 3, 2024

Jan 10, 2024

COMPLETE

 

@Cindy Wong

MEDIUM

Dec 20, 2023

Jan 3, 2024

COMPLETE

sent on 12/20/23

@Cindy Wong

MEDIUM

Dec 14, 2023

Dec 14, 2023

Complete

Scheduled for Monday, Feb. 26 2:30 - 4pm CT

@Lavanya Podila

MEDIUM

Sep 27, 2023

Oct 4, 2023

Complete

 

@Shawn Strande

HIGH

Sep 27, 2023

Oct 4, 2023

Complete

 

@Lavanya Podila

MEDIUM

Sep 27, 2023

Oct 27, 2023

COMPLETE

 

@Cindy Wong

Medium

Sep 25, 2023

Oct 4, 2023

COMPLETE

9/25 - saw in quarterly meeting notes that may want to consider moving this to Confluence Action Tracker (similar to this page)?

@Shawn Strande , @Cindy Wong

HIGH

Sep 25, 2023

Oct 16, 2023

Complete

 

@Cindy Wong

HIGH

Sep 25, 2023

Sep 27, 2023

Complete

9/25 - Draft sent to ACO for review

@John Towns

MEDIUM

Sep 25, 2023

Oct 9, 2023

COMPLETE

 

@Cindy Wong

MEDIUM

Sep 22, 2023

Sep 29, 2023

COMPLETE

Confirmed with Dina that she connect Olga with Megan for ACCESS materials

@Shawn Strande or @Cindy Wong

MEDIUM

Sep 22, 2023

Oct 13, 2023

Complete

Email sent by Shawn

All

High

Jul 19, 2023

Nov 5, 2023

COMPLETE

Date is review date. Need a more detailed schedule for preparation

@Jay Alameda

High

Aug 23, 2023

 

Sep 29, 2023

COMPLET

 

@Cindy Wong

low

Jul 19, 2023

Jan 26, 2024

Complete

8/16 - not confirmed and set up

12/13 - potential dates to be shared with EC; first week of March 2024

12/20 - confirmed for 2/27 in Chicago, IL

@Cindy Wong

High

Jul 19, 2023

Oct 23, 2023

Complete

Requested from Laura H at 07/18/23 EC meeting
8/16 - meeting next week to discuss responsibilities
9/9 - Date almost confirmed; aiming for 10/23

9/15 - meeting scheduled for 09/23; cal invite has been sent out

(this is no longer needed)

@Shawn Strande

Medium

Aug 2, 2023

Aug 25, 2023

RETIRED

Shawn to setup a meeting between Dina, John, Jay, Kim to talk about comms related items (this is related to the intersection of comms and community engagement)

@John Towns

low

May 24, 2023

Aug 31, 2023

COMPLETE

UPDATE (9/27) - The privacy policy has been approved by the EC.

UPDATE (7/12) - John sent a note to the CGC today. Feedback from UIUC Privacy and Security needs to be addressed by CGC. John has sent the edits to the CGC and expect to discuss them at June 1 meeting

@Shawn Strande

 

Medium

 

Sep 18, 2023

Complete

Charter completed and approved by EC on 9/5.

All

High

Aug 16, 2023

Sep 18, 2023

COMPLETE

Crucial for mid-year review

(This will be moved to the DEI Working Group)

@John Towns

Medium

Jun 20, 2023

Jul 28, 2023

RETIRED

UPDATE (07/05): At the the June in-person meeting Ag mentioned that he was one of the ombudspersons. I though it was only Lizanne, so we need to get this sorted. ACO needs to sketch out a proposed process and get EC approval.
8/16 - John has 3 suggestions - waiting on Charter from Eval Group next week

@Lavanya Podila

Medium

Aug 4, 2023

Sep 1, 2023

COMPLETE

Issues to address: Subaward to Georgia Tech; amending SDSC subaward for travel supplement; reallocation of underspend as appropriate

All

High

Jun 13, 2023

Aug 18, 2023

Complete

Develop Program Wide Responses
8/16 - John working on update - will send out list of remaining items this afternoon

@Cindy Wong

Medium

Aug 6, 2023

Aug 25, 2023

Complete

8/16 - Recording posted in folder, but report still in progress
ETA - next week

9/15 - shared and sent to EAB for review on 9/13

@Shawn Strande

Medium

Jul 6, 2023

Jul 18, 2023

COMPLETE

Actions and Decisions Recording - currently only has notes from first meeting - we should do this but the number of docs that need created/reviewed/implemented keeps increasing - aim for brief document for Boulder
8/16 - pivot to summary of decisions and actions

@Shannon Bradley

Medium

Aug 2, 2023

Sep 18, 2023

COMPLETE

Lavanya will give Shannon Links

@Shawn Strande

 

High

Feb 8, 2023

Aug 31, 2023

COMPLETE

1/3/24 - task reassigned to Shawn (originally John and Lisa K.) - Cindy

more about Data discussion and data sharing - when should we think about an IRB - we do need to have it in place first - following Program Wide Goals - once we review Goals - then we know who is collecting what and then we can see who needs a survey or interaction that would require an IRB
8/16 - suggest moving this to the Evaluation WG so it gets more review and consideration
8/23 - Lisa cannot generate a "you can or can not do this with your data" list because it would lead to liability for her

 

 

ACO Meetings To Do Items (these pop up magically)

 

Completed To Do Items

Upcoming Milestone Tasks (ACO Specific that were submitted in PEP)

 

Deliverable

Due Date

Owner

Status

Notes

Area

Source

Deliverable

Due Date

Owner

Status

Notes

Area

Source

Start-up

 

 

 

 

 

 

7/31/2022

@Lavanya Podila

COMPLETE

Pending PEP

All

PEP

4/30/2023

@Dina Meek

COMPLETE

 

Comms

PEP

Project Year 2

7/31/2023

@Shawn Strande

COMPLETE

 

 

PEP

7/31/2023

@Shannon Bradley

COMPLETE

 

 

PEP

7/14/2023

@Lavanya Podila

COMPLETE

 

 

PEP

10/31/2023

@Shawn Strande

COMPLETE

 

 

PEP

10/31/2023

@John Towns

COMPLETE

 

 

PEP

10/31/2023

@Dina Meek

COMPLETE

 

 

PEP

10/31/2023

@Dina Meek

COMPLETE

 

 

PEP

10/31/2023

@Lavanya Podila

COMPLETE

 

 

PEP

10/13/2023

@Lavanya Podila

COMPLETE

 

 

PEP

1/31/2024

@Shawn Strande

COMPLETE

 

 

PEP

1/31/2024

@John Towns

COMPLETE

 

 

PEP

1/31/2024

@Dina Meek

COMPLETE

 

 

PEP

1/31/2024

@Dina Meek

COMPLETE

 

 

PEP

1/31/2024

@Lavanya Podila @Shannon Bradley

COMPLETE

 

 

PEP

1/12/2024

@Lavanya Podila @Shannon Bradley

COMPLETE

 

 

PEP

4/30/2024

@Shannon Bradley

COMPLETE

 

 

 

4/12/2024

@Lavanya Podila

COMPLETE

 

 

 

Deliverable

Due Date

Owner

Status

Notes

Area

Source

Deliverable

Due Date

Owner

Status

Notes

Area

Source

Project Year 2

4/30/2024

@Dina Meek

IN PROCESS

 

 

PEP

4/30/2024

@Shawn Strande

IN PROCESS

 

 

PEP

4/30/2024

@John Towns

IN PROCESS

 

 

PEP

4/30/2024

@Dina Meek

IN PROCESS

 

 

PEP

4/30/2024

@Dina Meek

IN PROCESS

 

 

PEP

Project Year 3

7/31/2024

@Shawn Strande

not started

 

 

PEP

7/31/2024

@John Towns

not started

 

 

PEP

7/31/2024

@Dina Meek

not started

 

 

PEP

7/31/2024

@Dina Meek

not started

 

 

PEP

7/31/2024

@Lavanya Podila

not started

 

 

PEP

7/12/2024

@Lavanya Podila

not started

 

 

PEP

10/31/2024

@Shawn Strande

not started

 

 

PEP

10/31/2024

@John Towns

not started

 

 

PEP

10/31/2024

@Dina Meek

not started

 

 

PEP

10/31/2024

@Dina Meek

not started

 

 

PEP

10/31/2024

@Lavanya Podila

not started

 

 

PEP

10/11/2024

@Lavanya Podila

not started

 

 

PEP

1/31/2025

@Shawn Strande

not started

 

 

PEP

1/31/2025

@John Towns

not started

 

 

PEP

1/31/2025

@Dina Meek

not started

 

 

PEP

1/31/2025

@Dina Meek

not started

 

 

PEP

1/31/2025

@Lavanya Podila

not started

 

 

PEP

1/10/2025

@Lavanya Podila

not started

 

 

PEP

4/30/2025

@Dina Meek

not started

 

 

PEP

4/30/2025

@Lavanya Podila

not started

 

 

PEP

4/30/2025

@Shawn Strande

not started

 

 

PEP

4/30/2025

@John Towns

not started

 

 

PEP

4/30/2025

@Dina Meek

not started

 

 

PEP

4/30/2025

@Dina Meek

not started

 

 

PEP

4/30/2025

@Lavanya Podila

not started

 

 

PEP

4/11/2025

@Lavanya Podila

not started

 

 

PEP

Project Year 4

7/31/2025

@Shawn Strande

not started

 

 

PEP

7/31/2025

@John Towns

not started

 

 

PEP

7/31/2025

@Dina Meek

not started

 

 

PEP

7/31/2025

@Dina Meek

not started

 

 

PEP

7/31/2025

@Lavanya Podila

not started

 

 

PEP

7/11/2025

@Lavanya Podila

not started

 

 

PEP

10/31/2025

@Shawn Strande

not started

 

 

PEP

10/31/2025

@John Towns

not started

 

 

PEP

10/31/2025

@Dina Meek

not started

 

 

PEP

10/31/2025

@Dina Meek

not started

 

 

PEP

10/31/2025

@Lavanya Podila

not started

 

 

PEP

10/10/2025

@Lavanya Podila

not started

 

 

PEP

1/31/2026

@Shawn Strande

not started

 

 

PEP

1/31/2026

@John Towns

not started

 

 

PEP

1/31/2026

@Dina Meek

not started

 

 

PEP

1/31/2026

@Dina Meek

not started

 

 

PEP

1/31/2026

@Lavanya Podila

not started

 

 

PEP

1/13/2026

@Lavanya Podila

not started

 

 

PEP

4/30/2026

@Dina Meek

not started

 

 

PEP

4/30/2026

@Shawn Strande

not started

 

 

PEP

4/30/2026

@John Towns

not started

 

 

PEP

4/30/2026

@Dina Meek

not started

 

 

PEP

4/30/2026

@Dina Meek

not started

 

 

PEP

4/30/2026

@Lavanya Podila

not started

 

 

PEP

4/13/2026

@Lavanya Podila

not started

 

 

PEP

Project Year 5

7/31/2026

@Shawn Strande

not started

 

 

PEP

7/31/2026

@John Towns

not started

 

 

PEP

7/31/2026

@Dina Meek

not started

 

 

PEP

7/31/2026

@Dina Meek

not started

 

 

PEP

7/31/2026

@Lavanya Podila

not started

 

 

PEP

7/13/2026

@Lavanya Podila

not started

 

 

PEP

10/31/2026

@Shawn Strande

not started

 

 

PEP

10/31/2026

@John Towns

not started

 

 

PEP

10/31/2026

@Dina Meek

not started

 

 

PEP

10/31/2026

@Dina Meek

not started

 

 

PEP

10/31/2026

@Lavanya Podila

not started

 

 

PEP

10/13/2026

@Lavanya Podila

not started

 

 

PEP

1/31/2027

@Shawn Strande

not started

 

 

PEP

1/31/2027

@John Towns

not started

 

 

PEP

1/31/2027

@Dina Meek

not started

 

 

PEP

1/31/2027

@Dina Meek

not started

 

 

PEP

1/31/2027

@Lavanya Podila

not started

 

 

PEP

1/15/2027

@Lavanya Podila

not started

 

 

PEP

5/31/2027

@Dina Meek

not started

 

 

PEP

5/31/2027

@Shawn Strande

not started

 

 

PEP

5/31/2027

@John Towns

not started

 

 

PEP

5/31/2027

@Dina Meek

not started

 

 

PEP

5/31/2027

@Dina Meek

not started

 

 

PEP

5/31/2027

@Lavanya Podila

not started

 

 

PEP

5/14/2027

@Lavanya Podila

not started

 

 

PEP

4/10/2027

@Lavanya Podila

not started

 

 

PEP

 Future EC Meeting Topics (no longer used - Retired) - using parking lots in each meeting now

Action

Responsible

Agenda Type

Priority

Status

Notes

Action

Responsible

Agenda Type

Priority

Status

Notes

ACO

Discussion

High

COMPLETE

Next step discussion during the ACCESS Program Wide Meeting

ACO

Discussion

Medium

COMPLETE

 

ACO

Discussion

Medium

COMPLETE

 

ACO

Discussion

Medium

COMPLETE

Schedule next meeting and how can we better engage the EAB?

MATCH

Discussion

Medium

not started

Added to EC Parking Lot

@Jim Basney

Discussion

Medium

COMPLETE

 

@Dina Meek

Discussion

Medium

not started

Added to EC Parking Lot

MATCH

Discussion

Medium

COMPLETE

 

ACO

Discussion

Medium

Complete