2023-02-15 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila

Debrief on EC meeting @John Towns
ACO Risk Collection @Ron Payne
1. ACO Risk Collection Document
2. Inputs due Friday, 24 February 2023
ACCESS program wide meeting in June location options @Lavanya Podila
EAB Updates @Shawn Strande
Evaluation Update @Lizanne DeStefano (Unlicensed)
Communications Update@Dina Meek
1. Newsletters/Emails
  - Confirmed we will move to a monthly cadence for The ACCESS Advance
    - It will come out the first Wednesday of each month beginning in April (we have the last quarterly coming up the first week of March
    - I have given permission to service teams to send branded emails to the 44k list, but - at this time - only one per week for all of us
      - Cynthia and I discussed we could up that but just trying not to spam the list and lose subscribers
  - Inside ACCESS will continue to come out monthly on the last week of each month
Community Engagement Update@Jay Alameda
Project Office & Tools Update @Ron Payne
1. program-wide milestones

Near-Term ACO Deliverables

Deliverable	Due Date	Owner
Establish an OpenCI Performance Management Plan	7/31/2022	Ron Payne
Establish collaborative plans for ACCESS Communication & Outreach Confirm w/Tom this is complete.	7/31/2022	Dina Meek
Establish collaborative plans for ACCESS Community-Building efforts	7/31/2022	Jay Alameda
Establish evaluation plan, coordinated timeline, and revised metrics Lizanne meetings (complete)	7/31/2022	Lizanne Destefano
Submit the OpenCI Project Execution Plan to NSF	7/31/2022	John Towns
PY1 Q2 Evaluation coordination, development, and dissemination	10/31/2022	Lizanne Destefano
PY1 Q3 EC Meetings (Complete)	1/31/2023	John Towns
PY1 Q3 External Newsletters (complete)	1/31/2023	Dina Meek
PY1 Q3 Interim Project Report (complete	1/31/2023	Lavanya Podila
PY1 Q3 Internal Newsletters (complete)	1/31/2023	Dina Meek

Reference - ACO Action Tracker

Next Meeting: 22 February 2023