2024-12-04 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-12-03 ACCESS EC Meeting Agenda & Summary

   2. Request from EC - Could we have Dina do an SC24 recap and see if it was valuable?

      1. have Dina come talk to EC - she agreed and will be joining next week’s meeting

   3. EAB candidates - We will make list of candidates - EC will create list of 9 - we will evaluate matrix and rank - return to them to vote

      1. we need to get this list done before the end of the week

      2. new ones will start Jan 1
         
         

2. Planning for ACCESS Quarterly Meeting (virtual)

   1. Next week - full meeting cancelled - looking at just doing 1 session on “What is everyone working on”

   2. EC will meet for 90 mins next week using the left over time

   3. Review planned agenda: Dec 2024 (Virtual) ACCESS Quarterly Meeting
      
      

3. PY4 Planning

   1. Need to start developing out PY4 plans

      1. Needs to be responsive to recommendations

      2. Suggest a PPT version of plans to start with

      3. What are changes going into PY4

   2. Do we want to plan a retreat (even if virtual)? (possibly January?)

4. Review Action Items

ACO To Do Items - full list

3. Updates

   1. @John Towns

      1. covered above

   2. @Chuck P

      1. reviewed Working Group progress

      2. EAB already discussed

   3. @majumdar- absent

   4. @Lavanya Podila

      1. March Quarterly Meeting

         1. Big Ten Center - they might be available on Mar 18, 19, 20

         2. Jeremy mentioned that Rosemont might not be favorable

         3. Needs to be brought to EC to approve - need to approve ASAP

         4. Lavanya send a note to the EC to get consensus via email

      2. For next week session - 13 people signed up for What are people doing session next week

         1. will send updated invites for Monday and Tuesday

   5. @Shannon Bradley

      1. How do you want me to proceed with Sandbox - Onboarding Offboarding

         1. start with Onboarding - would help new person when they start

            1. get Chuck and Amit involved in reviewing

            2. start with ACO

         2. Offboarding next

         3. then In-Boarding - best practices

      2. Should I continue working on this? Sandbox - Team Science Framework

         1. Worth an EC discussion about whether they see it as important

         2. Take what we have now and review with EC in January to get a reaction from them

      3. Was this used? Does it need maintained? ACCESS Project-Wide Calendar

         1. came from initial stages of projects - needed cross-track technical discussions

         2. May be unnecessary now - working groups are no longer active

      4. How about this? Cross-Track Technical Coordination Schedule

         1. Check with JP Nathan and Leslie about archiving or mark as old

   6. @Dina Meek

      1. John - need feedback on Collaborating with ACCESS

      2. Mining Constant Contact lists for subscriber data

         1. At most we’ll get their institution; generally just name and email address

   7. @Kimberly Bruch

      1. none
         
         

Next Meeting: 11th December 2024

Reference

ACO Weekly Updates

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0