2024-12-04 OpenCI Leadership Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Dec 04, 2024 by Shannon Bradley
2 min read

Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/978714630/ACCESS+Lessons+Learned+on+Decisions+Made+Oct+-+Dec+2024Oct+-+Dec+2024?search_id=bf990f5b-3335-4255-8e38-ebe07ddf9ac2&additional_analytics=queryHash---b78e58750d4f05fb33fffc966d320bc268c69ae923a676f8248ab750b84f5c79

Agenda/Notes

  1. EC Meeting Debrief

    1. 2024-12-03 ACCESS EC Meeting Agenda & Summary

    2. Request from EC - Could we have Dina do an SC24 recap and see if it was valuable?

      1. have Dina come talk to EC - she agreed and will be joining next week’s meeting

    3. EAB candidates - We will make list of candidates - EC will create list of 9 - we will evaluate matrix and rank - return to them to vote

      1. we need to get this list done before the end of the week

      2. new ones will start Jan 1

  2. Planning for ACCESS Quarterly Meeting (virtual)

    1. Next week - full meeting cancelled - looking at just doing 1 session on “What is everyone working on”

    2. EC will meet for 90 mins next week using the left over time

    3. Review planned agenda: Dec 2024 (Virtual) ACCESS Quarterly Meeting

  3. PY4 Planning

    1. Need to start developing out PY4 plans

      1. Needs to be responsive to recommendations

      2. Suggest a PPT version of plans to start with

      3. What are changes going into PY4

    2. Do we want to plan a retreat (even if virtual)? (possibly January?)

 

  1. Review Action Items

ACO To Do Items - full list

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

  1. Updates

    1. @John Towns

      1. covered above

    2. @Chuck P

      1. reviewed Working Group progress

      2. EAB already discussed

    3. @majumdar- absent

    4. @Lavanya Podila

      1. March Quarterly Meeting

        1. Big Ten Center - they might be available on Mar 18, 19, 20

        2. Jeremy mentioned that Rosemont might not be favorable

        3. Needs to be brought to EC to approve - need to approve ASAP

        4. Lavanya send a note to the EC to get consensus via email

      2. For next week session - 13 people signed up for What are people doing session next week

        1. will send updated invites for Monday and Tuesday

    5. @Shannon Bradley

      1. How do you want me to proceed with Sandbox - Onboarding Offboarding

        1. start with Onboarding - would help new person when they start

          1. get Chuck and Amit involved in reviewing

          2. start with ACO

        2. Offboarding next

        3. then In-Boarding - best practices

      2. Should I continue working on this? Sandbox - Team Science Framework

        1. Worth an EC discussion about whether they see it as important

        2. Take what we have now and review with EC in January to get a reaction from them

      3. Was this used? Does it need maintained? ACCESS Project-Wide Calendar

        1. came from initial stages of projects - needed cross-track technical discussions

        2. May be unnecessary now - working groups are no longer active

      4. How about this? Cross-Track Technical Coordination Schedule

        1. Check with JP Nathan and Leslie about archiving or mark as old

    6. @Dina Meek

      1. John - need feedback on Collaborating with ACCESS

      2. Mining Constant Contact lists for subscriber data

        1. At most we’ll get their institution; generally just name and email address

    7. @Kimberly Bruch

      1. none

Next Meeting: 11th December 2024

 

Reference

ACO Weekly Updates

ACO Vacation Schedule