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List of Meeting Notes

Quick Link to ACO Site Map: /wiki/spaces/ACP/pages/436273182

To Do Tasks for ACO Leadership

Task report

Looking good, no incomplete tasks.

Risk Register

https://access-ci.atlassian.net/issues/?jql=project%20in%20(%22Risk%20Register%22)%20AND%20filter%20=%20%22ACO/OpenCI%22%20ORDER%20BY%20status%20DESC

Decision Report from ACO Meetings

Page Title Decisions
2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • Go ahead and reserve booth for SC24 and perform a Cost Analysis to see if it is the benefit we believe it is - with the possibility we would pull out if we decide it is not
2023-09-06 OpenCI Leadership Meeting Agenda & Summary
  • ACO Retreat - - Decided to use in meeting agenda Confluence Decision Macro
  • ACO Retreat - - Decided to track attendance at meetings via Confluence Status Macro
  • ACO Retreat - - Decided to use Confluence more effectively - implement Parking Lot via Confluence Status Macro

Recently Updated Dashboard

Engagement Tracker

https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit#gid=0

All ACCESS Decisions

Page Title Decisions
Web Decision Tracker
  • Per EC - Reserve use of main ACCESS logo for ACCESS-wide communications; use individual service area/track logos for communications specific to your audiences about your topics
  • We will move the original group meeting from Thursday to Wednesday at 3 (CT) and rename, reformat as “Web Presence Working Group” that will be more inclusive of others working on the web presence, beyond branding.
  • navigation should always open in the same tab
  • For enhancements and bugs, we’ll use the ticketing system to collect, triage and status; each track will decide whether to bring it into Jira for their operations. We will set up a queue in the ticketing system.
  • Track 4 is ok with “Metrics” as their navigation name; will confirm in EC 7/19
  • Group approved Julie Ma's proposed sitemap update which will be shared with EC 7/19
  • Group agreed “Track” and track acronyms should not appear on access.org; may be introduced at the various track levels
  • Group agreed on dropdown menus for universal navigation; will provide those suggested subnavs in the “input collection page”
Decision Tracker
  • Each service area/track representative will provide a lead to a story during this meeting the first week of each month - just a lead; Megan and Hannah can utilize for website and newsletters
ACCESS Communications Topics
2024-11-05 ACCESS EC Meeting Agenda & Summary
  • We will move forward with planning 2 in person meetings per year and requesting supplements in the appropriate manner for each awardee
2024-10-29 ACCESS EC Meeting Agenda & Summary
  • EC approves a recommendation to attend Tapia in 2025 - will decide next year
2024-10-22 ACCESS EC Meeting Agenda & Summary
  • Any recommendations from the EAB about Ticketing System should go through the Web Standing Committee
2024-10-08 ACCESS EC Meeting Agenda & Summary
  • EAB charter - Approved
  • EC Charter - Approved
  • ACCESS Democratization Plan - Approved
2024-09-17 ACCESS EC Meeting Agenda & Summary
  • Decided on wording to use in the first half of the EC Charter
  • RP Forum Chair will be a voting member of the EC
  • RPs are invited to all Quarterly meetings - in person and virtual - there may be certain sections they cannot participate in, but overall it is a positive step to include them
2024-06-11 ACCESS EC Meeting Agenda & Summary
2024-05-28 ACCESS EC Meeting Agenda & Summary
2024-04-16 ACCESS EC Meeting Agenda & Summary
2024-04-15 NSF - OpenCI Meeting Agenda & Summary
  • Future IPRs will contain lists of funded staff
2024-03-26 ACCESS EC Meeting Agenda & Summary
  • EC Approved Program Wide Goals via Email
  • EC Approved reviewing and approving Charters off line via email
2024-03-05 ACCESS EC Meeting Agenda & Summary
  • EC approved moving forward with getting WG/SCs and other Teams to input items to the Program Milestone Check
  • EC approved starting a Staff Recognition Award for ACCESS
  • EC decides - Quarterly Meeting at PSC - Sept 25 and 26
2024-03-04 NSF - OpenCI Meeting Agenda & Summary
  • We will encourage EC PIs to go back to their teams and review the weekly EC meeting notes with them to help in distributing information to the rest of the project members
2024-02-13 ACCESS EC Meeting Agenda & Summary
2024-01-30 ACCESS EC Meeting Agenda & Summary
  • Enabling Multi Factor Authentication for Atlassian Confluence and Jira - Approved
  • Move back to weekly meetings for an hour - Lavanya will adjust the calendar
2024-01-16 ACCESS EC Meeting Agenda & Summary
2023-12-19 ACCESS EC Meeting Agenda & Summary
  • Evaluation Plan approved by EC Vote - 12/19/2023
2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • Go ahead and reserve booth for SC24 and perform a Cost Analysis to see if it is the benefit we believe it is - with the possibility we would pull out if we decide it is not
2023-09-12 ACCESS EC Meeting Agenda & Summary
  • Adopted ACCESS DEI Working Group charter
  • Adopted Program wide goals and metrics
2023-09-06 OpenCI Leadership Meeting Agenda & Summary
  • ACO Retreat - - Decided to use in meeting agenda Confluence Decision Macro
  • ACO Retreat - - Decided to track attendance at meetings via Confluence Status Macro
  • ACO Retreat - - Decided to use Confluence more effectively - implement Parking Lot via Confluence Status Macro
2023-09-05 ACCESS EC Meeting Agenda & Summary
2022-8-18 Meeting notes
  • For enhancements and bugs, we’ll use the ticketing system to collect, triage and status; each track will decide whether to bring it into Jira for their operations. We will set up a queue in the ticketing system.
2022-10-13 Meeting notes
  • Each service area/track representative will provide a lead to a story during this meeting the first week of each month - just a lead; Megan and Hannah can utilize for website and newsletters
2022-10-12 Meeting notes
  • Group decided NOT to add “Coordination” to the top nav - not that helpful to users and gets very crowded.
2022-10-06 Meeting notes
  • Each service area/track representative will provide a lead to a story during this meeting the first week of each month - just a lead; Megan and Hannah can utilize for website and newsletters
2022-09-29 Meeting notes
  • Each service area/track representative will provide a lead to a story during this meeting the first week of each month - just a lead; Megan and Hannah can utilize for website and newsletters
2022-09-14 Meeting notes
  • Per EC - Reserve use of main ACCESS logo for ACCESS-wide communications; use individual service area/track logos for communications specific to your audiences about your topics
  • We will move the original group meeting from Thursday to Wednesday at 3 (CT) and rename, reformat as “Web Presence Working Group” that will be more inclusive of others working on the web presence, beyond branding.
2022-08-25 Meeting notes
  • We will go with “ACCESShpc” as our social media handle
2022-08-18 Meeting notes
  • Per John Towns, we’re not to use NSF in our social handles as they are going through some brand work and have put a moratorium on such usage.
2022-07-18 Meeting notes
  • Track 4 is ok with “Metrics” as their navigation name; will confirm in EC 7/19
  • Group approved Julie Ma's proposed sitemap update which will be shared with EC 7/19
  • Group agreed “Track” and track acronyms should not appear on access.org; may be introduced at the various track levels
  • Group agreed on dropdown menus for universal navigation; will provide those suggested subnavs in the “input collection page” linked above by 7/22
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