2024-11-05 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems VACATION (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting @John Towns (5 mins)

   1. 2024-10-29 ACCESS EC Meeting Agenda & Summary

   2. No changes
      
      

2. Discuss Summarized Results from Panel Review - @John Towns [DEFERRED UNTIL NEXT WEEK]

   1. Summary was sent via email to EC members (in September)

   2. Should Sharon and Puri attend?

   3. John will email the info so we can discuss next week
      
      

3. Share findings from Quarterly Meeting @Lisa (15 mins)

   1. provided report - discussed in meeting

   2. Need to compare with post-meeting survey - Lavanya’s survey has 1 comment re: expense vs benefit and we need to see if we can determine if that person was in person or virtual

      1. survey does not ask if person was virtual or in-person

      2. we should probably update the survey

   3. Report leads to recommending at least 1 meeting in person per year - should discuss what cadence we should eventually lean toward - possibly 2? please let John know

      1. Sharon - if NSF is in agreement with having an in person - it would require funds for holding meeting - it would require travel money - we can’t take too long to submit a request for a supplement

      2. Can we ask for the next 3 years? We would need to make a strong case for approving 3 years - they may not be able to approve 3 years at a time - we cannot put in a combined request either - it needs to be individual to each award

      3. As an EC - should we move forward with planning 2 in person meetings per year and requesting supplements in the appropriate manner - yes

      4. Send them a draft first

   4. Make sure to keep making agendas different styles to optimize virtual vs in person

   5. How can we leverage meetings people attend anyway to have more in-person meetings
      
      

4. Spring 2025 ACCESS Quarterly Meetings - discuss plans and funding (15 mins)

   1. discussed above
      
      

5. ACCESS Ticketing System Standing Committee Draft Charter @Tim Boerner (2 mins)

   1. Please review and provide feedback/suggestions/concerns in the doc

   2. Representatives from each ACCESS team and the RP Forum are needed. Recommending an RP serve as co-chair.

   3. Bring back for a vote next meeting

   4. There is a new template: https://docs.google.com/document/d/1sUK2Gl87mKZVTPG32BdxqOOF_tuzojxKP0rZECiEci0/edit?tab=t.0#heading=h.58key5dvz0vu
      
      

6. EC Program Milestones @John Towns (5 mins)

4. Meeting To Do Follow Up

5. Informational Items (10 mins)
   [Things to think about: Decisions made in your teams to share; major updates/changes in your team; staff coming or going from team you want to share; tasks completed that others would benefit from knowing about; updates from any WGs or SCs for which you are the EC Sponsor; ]

   1. RP Forum @Jeremy Fischer

      1. no meeting last week

      2. will have a meeting this week - let Jeremy know if there are items that need to go on the agenda

   2. Allocations Stephen Deems

      1. Added Fabric to NAIR and RP resource listings

   3. MATCH Shelley Knuth/Alana

      1. NAIR - survey to get a handle on how to help support the researchers who are currently part of NAIR

      2. AI workshop in Denver in the spring

   4. CONECT Tim Boerner/Leslie

   5. MMS Tom Furlani

   6. EAB @Chuck P

      1. Three nominations for the EAB have been received as of Nov 4th, two self nominations and one external nomination.

      2. EAB is currently digesting the meeting minutes and is preparing a report to the EC.

   7. OpenCI John Towns

      1. https://access-ci.atlassian.net/browse/ATT-153

      2.  

   8. NSF Sharon and Puri
      
      

Misc Topics:

Next EC Meeting: 12th November 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board