2024-11-05 ACCESS EC Meeting Agenda & Summary
Attendees:
RAMPS: Stephen Deems VACATION (v), Dave Hart
MATCH: Shelley Knuth (v), Alana Romanella
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
RP: Jeremy Fischer
EAB: Chuck Pavlovski
OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley
NSF: Sharon Geva, Puri Bangalore
Guest Speaker:
(v) indicates a voting member
Decisions made during the meeting:
Use Decision Macro - Tool (under Insert Elements in the tool bar)
- We will move forward with planning 2 in person meetings per year and requesting supplements in the appropriate manner for each awardee
Parking Lot
Agenda/Notes
Approval of summaries from prior EC meeting @John Towns (5 mins)
Discuss Summarized Results from Panel Review - @John Towns [DEFERRED UNTIL NEXT WEEK]
Summary was sent via email to EC members (in September)
Should Sharon and Puri attend?
John will email the info so we can discuss next week
Share findings from Quarterly Meeting @Lisa (15 mins)
provided report - discussed in meeting
Need to compare with post-meeting survey - Lavanya’s survey has 1 comment re: expense vs benefit and we need to see if we can determine if that person was in person or virtual
survey does not ask if person was virtual or in-person
we should probably update the survey
Report leads to recommending at least 1 meeting in person per year - should discuss what cadence we should eventually lean toward - possibly 2? please let John know
Sharon - if NSF is in agreement with having an in person - it would require funds for holding meeting - it would require travel money - we can’t take too long to submit a request for a supplement
Can we ask for the next 3 years? We would need to make a strong case for approving 3 years - they may not be able to approve 3 years at a time - we cannot put in a combined request either - it needs to be individual to each award
As an EC - should we move forward with planning 2 in person meetings per year and requesting supplements in the appropriate manner - yes
Send them a draft first
Make sure to keep making agendas different styles to optimize virtual vs in person
How can we leverage meetings people attend anyway to have more in-person meetings
Spring 2025 ACCESS Quarterly Meetings - discuss plans and funding (15 mins)
discussed above
ACCESS Ticketing System Standing Committee Draft Charter @Tim Boerner (2 mins)
Please review and provide feedback/suggestions/concerns in the doc
Representatives from each ACCESS team and the RP Forum are needed. Recommending an RP serve as co-chair.
Bring back for a vote next meeting
There is a new template: https://docs.google.com/document/d/1sUK2Gl87mKZVTPG32BdxqOOF_tuzojxKP0rZECiEci0/edit?tab=t.0#heading=h.58key5dvz0vu
EC Program Milestones @John Towns (5 mins)
Meeting To Do Follow Up
Informational Items (10 mins)
[Things to think about: Decisions made in your teams to share; major updates/changes in your team; staff coming or going from team you want to share; tasks completed that others would benefit from knowing about; updates from any WGs or SCs for which you are the EC Sponsor; ]RP Forum @Jeremy Fischer
no meeting last week
will have a meeting this week - let Jeremy know if there are items that need to go on the agenda
Allocations Stephen Deems
Added Fabric to NAIR and RP resource listings
MATCH Shelley Knuth/Alana
NAIR - survey to get a handle on how to help support the researchers who are currently part of NAIR
AI workshop in Denver in the spring
CONECT Tim Boerner/Leslie
MMS Tom Furlani
EAB @Chuck P
Three nominations for the EAB have been received as of Nov 4th, two self nominations and one external nomination.
EAB is currently digesting the meeting minutes and is preparing a report to the EC.
OpenCI John Towns
NSF Sharon and Puri
Misc Topics:
Next EC Meeting: 12th November 2024
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board