2024-11-04 NSF - OpenCI Meeting Agenda & Summary
Attendees:
John Towns, Amitava (Amit) Majumdar, Chuck Pavlovski, Dina Meek, Lavanya Podila, Cindy Wong, Sharon Geva, Puri Bangalore, Kim Mann Bruch, Shannon Bradley
Parking Lot
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Updates from NSF (5 mins)
Sharon has our report - but has not read it yet
Puri: can we list all the projects that have allocation thru access - yes
Puri: how does one find it? How to get to it?
what are the steps to get there? Is it intuitive?
you can’t get it to the main page - you have to go to allocations to find it
maybe put it on the landing pages?
Maybe a filtered link on the personas pages - based on personas
new users want to know what people are doing with ACCESS - is it appropriate for what they are doing - don’t want to be embarrassed about asking for something that would not be right for them
How are things with SC Prep
Booth secured - all ancillary needs taken care of - material handlers in place - volunteers
Purchasing is in place
Lavanya flying on 17th to get there early
Working with Comms to get lead capture and scan badges
Finalizing persona postcards and display, game Match resource to institution, swag
ACCESS did get HPC Wire award
Media emails out
Working on next year
What have we heard from stakeholders? (5 mins)
none
NSF Meeting Tasks To Do
Area updates (10+ mins)
ACO
Quarterly report submitted on Thursday of last week (Oct 31, 2024)
Search to replace Sr Proj Manager opened last week.
Evaluation
Went thru all metrics for all goals - just about finalized
Working on Survey questions - send out in January
will run thru EC
Communications
This week: ACCESS Advance deploys; EAB nominations email
Project Office
Getting reminders out of Jira - works now
Tracking 4Ls/Lessons learned tracking for Q3 is now in place
Puri: Quarterly Meeting - hold the date is in place - might want to get a firm date in the calendar since it is right after Thanksgiving now & the tentative agenda
Agenda planning group has not met yet - as soon as it meets will send out reminder
We do need extra reminders during this season
EAB
Three nominations for the EAB have been received as of Nov 4th, two self nominations and one external nomination.
EAB is in process of digesting meeting notes - EC should get report in a couple weeks
Kim
Website idea - make a PDF and is Sneak a Peek at ACCESS users - not as long as going thru Science Stories or the ACCESS database
Would be nice to talk to Web Presence about that topic
Next Meeting: 25th November 2024