2023-09-12 ACCESS EC Meeting Agenda & Summary

Ticketing Standing Committee Shawn Strande (5 mins) (James Griffioen)

1. Shawn to provide an update on the ticketing standing committee charter

2. WG guiding ticketing system development - they believe there should be a follow on group

   1. not sure if it should be a WG or a SC

   2. still determining

   3. a charter is getting formulated

   4. Check with evaluation team and Shawn for help as needed going thru process

   5. Tom F - thinks an SC would be best - we have an ongoing service to provide to the teams

Approval of summaries from prior EC meetings John Towns (5 mins)

1. 5 September 2023 EC Summary

ACCESS DEI Working Group charter Stephen Deems

1. Seeking approval for DEI charter - draft charter

   1. Edits have been incorporated.

   2. Ready for a vote - can we do this in Shelley’s absence? Yes Alana has her vote

   3. Vote - unanimous approval

Program Milestone Check John Towns (15 mins)

1. Action item for the awardees to update their program milestones

   1. no additional comments or updates

2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

Program wide goals and metrics John Towns (10 mins)

1. Seeking approval to accept the working set of program-wide goals stated in at the ACCESS Program Goals Development document

   1. Sharon does not have access - John will work on google drive access for her

2. no additional comments for the past week

3. Vote - unanimous approval

4. We now will share these with the EAB in the meeting next week

5. This will also be presented at the quarterly meeting - and moving to metrics

   1. next week hands on exercise on the metrics

   2. goal to get input across the project - what are valid and useful against these goals

Agenda for Quarterly Meeting John Towns (10 mins)

1. Review of draft September Quarterly Mtg Agenda

2. Tom - says Joe has been working on numbers for the kinds of things NSF is looking for across the program

   1. 20 mins est - will see if we can work it into the agenda

   2. does tie into program goals and how they are measured

   3. Stephen says his topic could be moved to another meeting - Tuesday Afternoon

      1. “What’s currently under development”

      2. Joe says he can’t do 3 pm - but 1 is fine - he can present in that time slot

      3. Could be better for March

EAB Agenda for Quarterly Meeting Shawn Strande (5 minutes)

1. Proposed topics: Program-wide goals; Evaluation plan draft - 11:00 am

   1. Program wide goals - opportunity to get external feedback and discussion

   2. How we are thinking about evaluation - look at evaluation plan and get feedback

   3. Share PEARC meeting notes

   4. We do have 30 mins after the meeting to review

2. What other topics do you want on the agenda? What else do we want feedback on?

   1. getting input on Dec day long meeting

      1. Dec meeting - onboard chair and co chair to help

   2. DEI plan feedback

   3. What else other than SC24 - events we should be present at

Informational Items (10 mins)

1. Allocations Stephen Deems

   1. Met with representatives from SGX3 today (Maytal Dahan and Claire Stirn) and mentioned they want to reach out to Support and Operations team. They may be interested in software, so we mentioned JP. They could benefit from Support tools such as Affinity Groups and the news/events functions.

   2. The offer user experience consulting on gateways and portals - should we do that as an ACCESS wide/cross site improvement suggestions?

      1. should we send web and branding their direction?

      2. would be a good opportunity to get them involved in

      3. NSF is paying for it

      4. Dina in ACO is tracking web site focus group - should this be involved? - Shawn will connect Dina to Dave

   3. Monday March 11, 2023 - next meeting

   4. ARC meeting yesterday - still waiting on debrief

      1. reviewers should get review in week before so people can review before the meeting

      2. resource threshold - if people need large size proposals - they do need to come to the panel

2. MATCH Shelley Knuth - (Alana R)

   1. Confirmation that support team will have full revamp of website by SC

   2. focusing on feedback forums that are being help at SC

   3. 3 are new users, 2 existing, 1 Pegasus specific, want cross track meetings

      1. will be able to focus things down after the forums

      2. They plan to do website review at this forum

   4. 1.5 to 2 hrs - 1 on Sunday or Monday - Pegasus specific - rest will be Mon Tues or Wednesday - can use small rooms

3. CONECT Tim Boerner (Leslie F)