2022-08-25 Meeting notes

Date

Aug 25, 2022

Participants

@Dina Meek@Cynthia Dillon (Unlicensed) @Andrew Helregel @Hannah Naughton (Unlicensed) @Alana.Romanella @Bob DeLeon @Megan Janeski @Cindy Wong

Goals

Confirm development of templates to produce materials for SC booth
Determine if we want to develop any special programming for the booth, catering, etc.

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
News Item Reviews	Dina Meek	We need each service area/track to identify either a PI or Co-PI to review news stories We will try to match stories with appropriate reviewers (according to service area expertise) but could also step in as needed for other reviews ACO - Allocations - Stephen Deems Support - Operations - Metrics - Robert Deleon
Comms Plan Update	Dina Meek	Has been reviewed by PIs and Tom Gulbranson (ACCESS NSF Program Director) Dina to clean up and confer with Cynthia on any decisions needing to be made (or can bring back to the group as necessary
Newsletters Update	Hannah Remmert	Putting together strategy for internal/external including audiences, features, cadence should have draft next week Using lessons learned from XSEDE comms if you want to share thoughts on internal comms: https://forms.gle/ZTkKZjaHryhT8NHk8
Social Media Update	Andrew Helregel	Executing on start-up plan Megan Janeski provided assets for accounts Handles will be ACCESShpc per Robert “HPC” doesn’t include cyberinfrastructure or cloud we could use ACCESS_ci but underscores are often difficult to see, people read as spaces if we have issues using “hpc” - which is still widely used in our field - we can change it
Website Update	Dina Meek	News/Science Stories in development with Cynthia and Megan Johnson
SC	Dina	Attending: Dina, Andrew, Cynthia (maybe), Megan J (maybe), Cindy Wong, (track 4 will not attend),
SC Print Materials	Dina	Swag - should have stickers with ACCESS logo/tagline Megan Janeski is working on
SC booth events	Dina	SDSC will have booth events; materials, videos (for ex.) Megan Janeski - we’ve done coffee hours, catering for XSEDE in the past; food is always good for traffic Hannah - breakfast for Champions - very good turnout - for XSEDE

Action items

@Dina Meek Create charter for group

@Dina Meek Create Style Guide

@Megan Janeski re: SC materials - bring back to NCSA team to determine whether template or style guide w/assets such as logo makes the most sense; report at next meeting

@Alana.Romanella@Stephen Deems@Leslie Froeschl@Bob DeLeon please determine what resources your service area/track has for producing print materials; report at next meeting

@Dina Meek work with @Ron Payne on SC budget to determine catering, events, etc.

Decisions

We will go with “ACCESShpc” as our social media handle