2024-11-12 ACCESS EC Meeting Agenda & Summary
Attendees:
RAMPS: Stephen Deems (v), Dave Hart
MATCH: Shelley Knuth (v), Alana Romanella
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
RP: Jeremy Fischer
EAB: Chuck Pavlovski
OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley
NSF: Sharon Geva, Puri Bangalore
Guest Speaker:
(v) indicates a voting member
Decisions made during the meeting:
Use Decision Macro - Tool (under Insert Elements in the tool bar)
- ACCESS Ticketing System Standing Committee Charter - Approved
Parking Lot
Agenda/Notes
Approval of summaries from prior EC meeting @John Towns (5 mins)
No corrections or updates
Discuss Summarized Results from Panel Review - @John Towns
Summary was sent via email to EC members (in September)
Sharon and Puri joining late so EC can review
ACCESS Ticketing System Standing Committee Draft Charter @Tim Boerner
vote
Research Advisory Board - had a question - who is responsible for the ticketing system - lack of clarification for the researchers
Updating System - is Operations - User experience Operations gets other input / concerns - Support does own triaging
Standing Committee should answer this in context with this
No Co-Chair listed - perhaps this should be someone from RP Forum - committee will decide
RP - Jeremy will attend first couple meetings - and he has suggested some names for ongoing attendance
ACO - no one picked yet - will discuss in ACO meeting tomorrow
Host Sites for 2025 Quarterly Meetings @Lavanya Podila (15 mins)
Need money - will be submitting soon - Sharon says: take into account we are applying for 2 meetings
How any people should we plan on for each track? Is that up to them? Goal is to have interaction across many topics in person - at least PI, Co-PI and leads + people who are interested in the topics
Do look at travel spent/how much spent because that question was already raised? Don’t we have enough funds that we have not already spent? Don’t we have funds left over and not spent due to COVID? Other tracks did do that - only ACO had to ask for a supplement so far - quarterly meetings were not part of the original budget so we never had monies for this
Looking at April in person along with a Face to Face EAB meeting
Amit will ask about maybe San Diego
John will think about Chicago/Big 10 Center
more people would mean this should be at a Hub - institutions could host as long as it is not hard for the EAB
Shelley has an AI workshop - should be last week of March/First week of April - in Denver, this coincides with CASK - hoping a lot of RPs could attend
Meeting should be: AI workshop 1.5 days - RP workshop 1 day - possibly put this right in with this?
Looking at the Weston because there is so much interest (400 people have at least expressed interest) - is not decided yet for sure
Need to consider reviews as well - we like to have meeting before reviews
might be hard to do in conjunction - meeting is 2.5 days - we might run out of days
Shelley - should have a date/time before Thanksgiving
Other would be August/September
Maybe Buffalo?
EC Program Milestones @John Towns (5 mins)
Meeting To Do Follow Up
June Meeting to Do follow up: From June Notes: June 2024 (Virtual) ACCESS Quarterly Meeting - look at the sub pages
Informational Items (10 mins)
RP Forum @Jeremy Fischer
Meeting was canceled last week. Next meeting will be Dec 4th due to Thanksgiving holiday
Process for RP Forum chair nominations will begin with the next meeting with elections in January
Allocations Stephen Deems
Ken Hackworth / Brandon Pusateri / Jillian Lehosky are detecting a number of allocation requests from fake individuals. Working with cybersecurity to lock out these accounts as they’re detected.
Resource Catalog has gone out for input from Resource Providers, as well as a checklist for the information we need on their resources
Link to the Beta catalog: https://access-ci-org.github.io/access-ci-ui/
Link to the checklist: https://docs.google.com/document/d/18ld6jkZFCZfe8oxnJG5cLsPyVUmW-CmLYTEghKkPUz0/edit?tab=t.0#heading=h.toz9p11d95mp
Note:
RPs will update their data through a single interface -> CIDeR (Operations)
Data is live (not placeholder data)
Queue metrics are provided by the Metrics team
Project data is provided by the Allocations team
Software data is provided by the Operations/Support team collaboration
Other types of resources (e.g. MATCHPlus, SGCI, etc.) will be added later on
Right now it's all compute and storage
MATCH Shelley Knuth/Alana
CONECT Tim Boerner/Leslie
MMS Tom Furlani
EAB @Chuck P
Nominations status as of 12 November
39 total valid nominations
33 self, 6 non-self
all non-self nomination candidates have been notified and asked to submit information if interested
Confirmed all current members terms end Jan 31, 2025
To renew, they will need to self-nominate
OpenCI John Towns
https://access-ci.atlassian.net/browse/ATT-153
Allocations just added a bunch.
Please just send to John
Challenges in costs to participate in events.
NSF Sharon and Puri
There is a precedent for having NSF Webinars - hosted for ACCESS
to help raise awareness about ACCESS
Please do keep following up on questions
How to reach out to new users who are not ACCESS users - would be part of this follow up
shouldn’t NSF program officers send out emails with info on the webinar - this would be nice
Look at next year
Misc Topics:
Next EC Meeting: 26th November 2024
19th November 2024 (Canceled due to SC)
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board