2024-01-22 NSF - OpenCI Meeting Agenda & Summary
Attendees:
John Towns, Dina Meek, Tom Gulbransen, Lavanya Podila, Jay Alameda, Shawn Strande, Cindy Wong, Sharon Geva, Kim Mann Bruch, Shannon Bradley
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Updates from NSF (5 minutes)
Begin layout of for shared portion of Annual Review - would like to start working within this group for a couple layout reviews so we can get prepared well in advance (because this is a new format)
share idea how Tom and Sharon can craft the charge statement to focus the reviewers
example: how to get panel to understand context
suggestions based on this year’s review
deliver next week - work on them this weekend
Project Coordination Tool Use
part of how awardees work on codepend on each other
at midyear - how are tools being used
Tom - looking at Risk Management for one
people are doing it within each team
are there cross awardee discussions?
are there ways you can share when things are happening so there can be conversations about how changes create impacts or opportunities
are people sharing what they should?
Project specific and Program wide risks exist
each award has a list
possibly start at top level
goals and objectives - look for cross program risks - might make people more comfortable in sharing
individual team risk - can impact 1 or more of the other teams
What have we heard from stakeholders? (5 minutes)
NSF leadership is interested in how we work on personasArea updates (10+ minutes)
ACO; IPR Outline
if you find that is the most effective way - that is OK
is for us and preserving record of what is being done
if we have an efficient way of doing it - that is fine - they like to look at
risks that have changed
scope that has changed
financials
we also need to consider cadence - should it still be quarterly?
will decide after this one comes out
We are open to further evolution
would be good to compare reports between other reporters
Evaluation;
submitted IRB - is in queue
we need to finalize surveys (email will be coming out)
EC eval underway - Lisa will be releasing report soon
Communications
Recommendations from Newsletters Surveys
Dina shares screen
Tom recommends finding some success stories/case studies and sharing in newsletters - he hears a lot of people saying they are just not recognized for what they do (possibly working with skype forum/program)
bring up the newsletter in the quarterly meeting to get more input and readers
Community Engagement;
no update
Project Office;
prep underway for the quarterly meeting
Requesting topics - and people are submitting ideas
we will probably be having a 1/2 day DEI session on Day 1
EAB;
Getting final input from team to Jing - and then that report will be coming back to us
report will be presented at Chicago Conference
Misc:
Year 1 Review overview discussion
Parking Lot
Risk Management - shape based on metrics and add labels/categories to indicate cross program risks
Next Meeting: 29th January 2024
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete