2024-01-29 NSF - OpenCI Meeting Agenda & Summary
Attendees:
John Towns, Dina Meek, Tom Gulbransen, Lavanya Podila, Jay Alameda, Shawn Strande, Cindy Wong, Sharon Geva, Kim Mann Bruch, Shannon Bradley, JD Graham
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Updates from NSF (5 minutes)
Waiting on Quarterly Report - looking forward to it
plan to get it submitted this week
Referring to last weeks meeting - re responses to Dina’s survey
not sure how to handle such a narrow response - is it representative of a larger group?
Seven responses from 138 for internal subscribers - about 5%
85 responses from external subscribers (50000 people) - .17%
Survey Fatigue and ones that have issues are more likely to give feedback
We have 50,000 subscribers - do they all actually have interest?
most were ported from XSEDE over 11 years - they should be familiar with the program - not sure if they are using ACCESS
We should do surveys annually - but not too much more unless the need is exceptional
Will check staff survey to see if there are any newsletter questions in there - we probably shouldn’t send out anything in addition
Last week introduced invitation to shared part of the annual review
how to engage other tracks and share the presentations for the review
will talk about it next week when John is here
We only have February and March to prepare for April
What have we heard from stakeholders? (5 minutes)
EAB Dec 5, 2023 report (informational; report just came in folks should take time to review and digest the input).
Tom and Sharon volunteer to help evaluate/rank
Area updates (10+ minutes)
ACO; - John absent
Evaluation; - Shawn
next step is to circulate the surveys for broader input - then EC will approve before we send out
deciding on community we want to receive these
we received input from Lisa re: her meeting with RCs in December
Communications; - Dina
getting ready to put out the newsletter
inside access will have the next edition one in February
Web presence working group - updating branding in headers and footers
there is a plan for final months of this plan year which will help going forward next plan year
will go out to the team this week
will be moved to EC next
communications group is focused on execution - and is not sure they want to focus on determining strategy
given the SGX3 upcoming engagement with us + personas team - could this team take a pause for a couple months in determining strategy
can we get SGX3 to assist in helping us promote? help determine influencers?
Tom - rework the tag line would be a nice thing to work on
what are we offering and where are we going to get it
Tom and Sharon have been told this needs changed
If we were a business - we have consumers and influencers
our consumers are students, teachers, researchers
they have different magnitudes of needs
we won’t get most influencers by “carnival barker-in to them”
How can we get people through the front door of the web site
Story about how Howard researchers used ACCESS resources
Leading Communications Strategy will be more important than working on the surveys
Community Engagement; - Jay absent
Project Office; see below tasks to review please
EAB;
Cindy has reached out Jeremy Fisher (from IU) - new RP Forum Chair
Misc:
Review To Do tasks for this group
NSF OpenCI Meetings | To Do Tasks for NSF Meetings[hardBreak]
Many of these are probably done and just not checked
Parking Lot
Next Meeting: 5th February 2024
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete