2024-12-11 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-12-10 ACCESS EC Meeting Agenda & Summary

      1. user metrics from SC24 to select more conferences

      2. more forms of engagement at EC and other venues

      3. EC needs to be engaged in planning earlier for conferences

      4. need to leverage conferences that people are already attending

      5. we need to have a list of conferences we will select from to include in the supplement

      6. Should loop DEI into reviewing conferences - we should explore them
         
         

2. Review Action Items

ACO To Do Items - full list

To Add
Before end of next week - send invitation notes to the new EAB

Thank you notes to old EAB members

Orientation for EAB late January or early February

3. Finalize March Quarterly Meeting Location @Lavanya Podila - in March - 18, 19 and 20 are best dates

   Allocations: San Diego

   Support: San Diego

   Operations: Rosemont

   RP: San Diego

   Metrics: Rosemont
   ACO: Rosemont

   1. What are relative costs? need to see what is more cost effective

   2. Campus catering is not cheap from SDSC - would have to get another vendor

      1. SDSC - issues with virtual - virtual people can’t hear audience if they don’t have a mic

   3. Hybrid at Big10 - rooms are outfitted with hanging mics

   4. need a quote for catering

   5. will be 3 day meeting because of in person EAB

       

4. Updates

   1. @John Towns

      1. will route supplement for review

   2. @Chuck P

      1. Tasking up to date

      2. Cindy handling EC EAB Selection process

      3. Chuck to facilitate EAB member voting results at next EC meeting

      4. next EAB meeting will be at the all hands in March 2025 - need virtual orientation sometime in February ( ~2 hrs, w/ EC coordination)

   3. @majumdar

      1. Evaluation

         1. Update program-wide metrics PY3 will be shared soon

         2. Coming soon - Comment on ACCESS Staff Survey

         3. Feedback: any ideas on how to increase response rate for Community Survey - please think about this for next year - also add to EC agenda?

   4. @Lavanya Podila

      1. Need to get ready for next IPR

      2. Qtrly meeting logistics

      3. Meeting with Tom Furlani about hosting in Buffalo in September

      4. Meeting with John re: supplement - dates and dollars

   5. @Shannon Bradley

      1. Annual Review - need to start planning - Open to input on style/agenda since it is all virtual

         1. John will email EC - how do we want to approach the Annual Review

      2. Synching back up with On-Boarding, preparing to talk about Team Science, ready for metrics team input, new tasks are in JIRA

   6. @Dina Meek

      1. Regarding SC planning - must start earlier than June/July (per EC notes from 12/10) - more like March/April

      2. PEARC is only 6 months away - We should start talking about it in January (per EC notes from 12/10)

   7. @Kimberly Bruch

      1. Stories -

         1. Sonoma State - ChimCompute - they use JetStream2, Expanse, and one other - but it is not a female

         2. looking for more stories on females

            1. look at awards and scan for female names

   8. @Cindy Wong

      1. EC EAB selection in progress - deadline tomorrow noon PT

         1. Next - create a slate based on the received selects (John, Chuck, Amit)

      2. To do:

         1. Send John email draft to send to current EAB (thank you for your service)

         2. Draft accepted/unfortunately EAB nominees (John to send acceptance, Chuck/Cindy to send general unfortunately)

         3. For next year, schedule the 2 hour virtual EAB meeting with new members and EC

      3. RAC Feb 12 - John is speaking on metrics
         
         

Next Meeting: 18th December 2024

Reference

ACO Weekly Updates

ACO Vacation Schedule