2024-03-25 NSF - OpenCI Meeting Agenda & Summary

Agenda/Notes

1. Updates from NSF (5 minutes)

   1. still working on scheduling reviews

   2. what about having all PIs send in their report on the same date - we suggest April 5

   3. Annual Review + Quarterly Report - will need this report for funding

      1. the community survey closes this week - so people would like to include this in their report

   4. John sent PEP on last Friday

      1. There is a problem with the spreadsheet in the finance section - John will send out an update today
         
         

2. What have we heard from stakeholders? (5 minutes)

   1. John - met with people from FDA - they are excited about using ACCESS

   2. John - met with Galaxy system for genomes - they are pushing for sequencing large numbers of species on the planet - they want to partner with ACCESS - (Genome ARK)

      1. what does partner with mean - are they going to be a consumer or a resource provider?

      2. a bit of both

      3. will be talking with allocations next
         
         

3. Revised PEP submitted (5 minutes)

   1. Some refinement in the financial section still needed. Will do at a future date.
      
      

4. Area updates (10+ minutes)

   1. ACO;

      1. John working on the ACO financials

      2. Full track document and changes will be coming along

   2. Evaluation;

      1. Community survey closes this week.

      2. 178 responses, there will be plenty of analysis after this

   3. Communications

      1. Anything anyone wants in the upcoming newsletters? Today is the deadline

         1. Any survey results?

         2. ACCESS Advance due to distribute on Friday, March 29 Inside ACCESS due to distribute on Thursday, April 4

      2. Some of the survey results, satisfaction, assessment of the staff performance can be included in the newsletter.

         External on time

         Internal: Dina may hold this off for a while to add this information.

      3. Tom G and Dina to discuss about the outline for the highlights book.

      4. Kim shared this link in the chat: https://www.hpcwire.com/off-the-wire/access-bringing-supercomputers-into-the-classroom/

   4. Project Office

      1. We received the report from the DEI facilitators

      2. Created a feedback survey report that will be shared with the EC shortly

          

   5. EAB

      1. Updated EAB recommendations. Asked EC to confirm

      2. Invite send for next EAB (virtual meeting) on June 3

         1. Remaining virtual EAB meetings will be held in conjunction with the ACCESS quarterly meeting (June and Dec). Sept. TBD further due to the in-person aspect.
            
            

5. Discussion on Common Slides

   1. Shared slides as one deck, and any back up materials can be shared for more information to the panelists.

   2. NSF wants reviewers to see the deck before time.
      
      

6. Misc:

   1. Review To Do Tasks for NSF Meetings (reviewed)