2025-01-13 NSF - OpenCI Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Updates from NSF (5 mins)

   1. Would like to hear what black out dates are for the Annual Review - will bring this up in the EC meeting as well

      1. April though May - if we can’t find a date go to June 15

      2. Annual report due April 15 John thinks - this is what is used for authorization to spend

      3. Review is for input into the next program year
         
         

2. What have we heard from stakeholders? (5 mins)

   1. EAB - new member on-boarding - looks like January 31
      
      

3. NSF Meeting Tasks To Do

4. Area updates (10+ mins)

   1. ACO (John)

      1. It might be worthwhile to hold a workshop looking at integrating quantum computing into regular computing environments

         1. Get simulators up as soon as RPs can so researchers can experiment with it as soon as they can

         2. There will be larger barriers to participation for Quantum than other forms of computing

         3. Invite those who have done this to share what they have learned

            1. example: vibrations make it less desirable to have hardware in same building as standard center

         4. What do you do with it once it is up and running?

         5. Cleveland Clinic and IBM Unveil First Quantum Computer Dedicated to Healthcare Research

      2. Research.gov - ran into PDF issues - supplement was submitted last week - should get to NSF any day now

   2. Evaluation (Amit)

      1. Program Wide Metrics sent to EC for review

      2. Survey questions are done - all should be out this week - RP goes out on next Monday

      3. NSF can share the survey through OAC newsletter if we are ready - (let them know by end of day today) - team did decide not to share link in newsletter because they want it to go to the selected participants - just share an announcement blurb

   3. Communications (Dina, Kim)

      1. Web - bringing the issue about finding XDMoD and NetSage to the standing committee

      2. Comms - meeting with the EC tomorrow to begin pulling a team together to determine our goals for PEARC and other conferences

      3. First female researcher story should be coming out this week

   4. Project Office (Lavanya, Shannon)

      1. Prepping for Quarterly Meeting

         1. Agenda Committee is requesting info

         2. EC wants to specifically contribute

      2. Working on Quarterly Report

      3. Working on On-Boarding process for ACO

      4. Working on reviewing ACCESS wide metrics and how they can be formatted for easy use (like ACO metrics)

      5. Annual Review - Coordination for group slide deck was done by PIs last year - should happen the same this year

         1. Review Team - is not clear to them about which team is responsible for what things - comments at time of group slide deck - so something to help them sort who coordinates what - maybe color coding / icon to make things clearer

   5. EAB (Chuck, Cindy)

      1. all EAB nominees have accepted positions

      2. all EC members are available for orientation for Jan 31st date. Next step is to reach out to the EAB members.

         1. this will be recorded for EAB members that cannot attend

      3. need to start setting up logistics for in-person EAB meeting in conjunction with ACCESS quarterly meeting in March

Lesson Learned - when planning annual survey - ensure if we want it to be announced with the OAC newsletter - align our schedule to coincide with their release dates

• ACCESS Lessons Learned on Decisions Made: Jan - March 2025

Next Meeting: 27th January 2025

20th January 2025 - cancelled due to MLK day