2025-03-31 NSF - OpenCI Meeting Agenda & Summary

3 min

Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Lavanya Podila, Dina Meek, Cindy Wong, Sharon Geva, Puri Bangalore, Kim Mann Bruch, Shannon Bradley

Parking Lot

Decisions made during the meeting:

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Agenda/Notes

  1. Updates from NSF (5 mins)

    1. We received instructions on how our Annual Reviews will be conducted

    2. For PY3, NSF will not be convening site review panels for the five ACCESS awards. Instead, NSF Program Officers will hold a separate two-hour session with each award PI and anyone else the PI chooses to include, primarily to discuss the award’s plans for PY4 and changes made or needed to be made to their PEP. This two-hour session will be held after your Annual Progress Report is submitted. The date assigned for your award session is 5/2/2025. Please suggest a convenient two-hour slot on that day. We will do our best to accommodate your suggestion. The structure of the session will be:

      • 20 minutes (total) presentation that highlights the award’s accomplishments in PY3

      • 40 minutes (total) presentation that describes the PY4 planned activities and indicates whether any of these triggered or need to trigger PEP changes

      • 60 minutes of follow-on discussion about the presentations. 

      Please provide NSF the presentation slides at least 2 business days ahead of time, to facilitate preparation for the session.

    3. The PY3 annual report shall include a detailed plan for the following year and, if necessary, an update Project Execution Plan (PEP), along with the report for the 4th quarter of PY3, all at the level of detail required to enable evaluation of progress, spending, and plans. 

    4. Sharon can still see our supplement in her queue

      1. There may be 1 last sign off our SRO may need to do to officially pull it

    5. Still don’t have time block for the ACO

    6. Annual Report should include PEP if updated and plans for PY4 - changes in PEP do have to be approved by NSF

      1. getting the changes to NSF sooner is much better

    7. Travel is difficult for NSF right now

    8. CR happened but that does not mean funding is accessible

  2. What have we heard from stakeholders? (5 mins)

    1. Robby Madura - John talked to last week - he is ecstatically happy about DeltaAI (thru ACCESS)

  3. NSF Meeting PEP Milestone Tracking and Follow-up Tasks To Do

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20%22Category%5BCategory%5D%22%20IN%20(%22Original-PEP%22%2C%20%22PY3-PEP-WBS-5%22%2C%20%22PY3-PEP-WBS-4%22%2C%20%22PY3-PEP-WBS-3%22%2C%20%22PY3-PEP-WBS-2%22%2C%20%22PY3-PEP-WBS-1%22%2C%20%22NSF%20Meeting%20To%20Do%22)%20AND%20due%20%3C%202025-05-01

  1. Area updates (10+ mins)

    1. ACO (John)

      1. PEP changes to submit

        1. Strande left - and Chuck/Amit joined

        2. Adjusted the outline for the report - need to see if that was part of the PEP and submit the change if needed

          1. needs good quantifiable data needs to be in it

          2. has to be measurable - by data or by date

    2. Evaluation (Amit)

      1. absent

      2. RP survey is still open to see if we can get more response. 13 responses as of today.

      3. Summaries for Staff and Community are in progress

    3. Communications (Dina, Kim)

      1. Newsletters - Inside ACCESS (internal) went out 3/26 and The ACCESS Advance goes out this Thursday (4/3)

      2. Science stories - just ran two stories about how ACCESS is helping with transportation infrastructure

      3. NAIRR webinar - promoted using the ACCESS Advance mailing list

    4. Project Office (Lavanya, Shannon)

      1. Off-Boarding Process

      2. Planning for Q4 and Annual Report

      3. Planning Annual Review

      4. Monthly reminder for risk review and updating Engagement Tracker will go out tomorrow

    5. EAB (Chuck, Cindy)

      1. Post 3/18/25 EAB meeting

        1. Summary report to be submitted by Wednesday, April 30.

        2. Pending confirmation from EAB on the following:

          1. EAB charter update with regards to the role of the RP Forum Chair

          2. Recommendations of Goal 4 wording

        3. EAB meeting survey sent regarding 3/18/25 meeting. Deadline to provide feedback Monday, April 21.

      2. June/July EAB availability request sent to EAB, EC, and NSF. Deadline, Monday, April 14 (https://www.when2meet.com/?29726857-yYXPc)


Next Meeting: 7th April 2025

 

 

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