2025-05-07 OpenCI Leadership Meeting Agenda & Summary

1. EC Meeting Debrief

   1. 2025-05-06 ACCESS EC Meeting Agenda & Summary

   2. We need to do another Go / No Go date for SC - need to make sure of timelines

   3. We should review all timelines of items in the supplement money request

   4. We do not have year 4 authorization to spend - and we are authorized only to spend what was in PY3

      1. we need a spend down to project how far we can go under what we have been authorized

         1. Lavanya reached out to Dawn

      2. SDSC should also look at a spend down to see how long they can go

         1. Cindy thinks the last time they checked they had a couple months - will get firm info to John
            
            

2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

3. Updates

   1. John Towns

   2. Chuck P

      1. need to distill the EAB and EC report for the EC meeting

   3. majumdar

      1. in with Cindy’s update

   4. Cindy Wong

      1. EAB

         1. Charter language needs to be updated to remove RP Chair. (Per EAB 3/18 report)

            1. Do we need to send it back to EC for official vote, or OK to move forward and share update with EAB?

               1. ANSWER: Do need to bring it back to EC for final approval

         2. June Meeting (2-hour virtual)

            1. Finalize agenda by end of May to share with EAB (ideal)

      2. Evaluation SC

         1. Goal 4 metric wording update approved by EC "Extend the use of resources and services available via ACCESS” Need to note in plan

            1. Approved by EC 2025-05-06 ACCESS EC Meeting Agenda & Summary

            2. John would like to see metrics wording changed - look at current communities and how they are increasing as well as new communities and how they increase

            3. This does not need to be approved by EC - but definitely should be shared

   5. Lavanya Podila (Unlicensed)

      1. Burndown information requested

      2. Getting drop dead dates for conferences and meetings

      3. Use PEARC registrations from Stephen - what do we have for registrations

   6. Shannon Bradley

      1. RACI Template - Chuck P - I need a copy of the one we saw last week during a committee presentation

         1. Standing Committee/Working Group RACI Template

         2. In Privacy Policy - there is a RACI - look at this to see how the template works

      2. Updated Attendance Tool

         1. 2025-05-06 ACCESS EC Meeting Agenda & Summary

      3. Created a “How To” for Risk Management - request from EC member

         1. 5 - ACO Tools and Where to Find Information

         2. Collaboration Tools Information

   7. Dina Meek

      1. PY4 Plans - Final and ready to present to EC

      2. EC Presentations - Web Presence SC - 5/13; Comms SC - 5/27

      3. John - Verify partner list in Highlights Book (https://docs.google.com/document/d/19PlilshBO8V48wygHlTiPyq7xOyXucefze8G7YiKvhY/edit?tab=t.0 )

         1. in the very back

         2. John says email the PIs and ask them to make sure all their partners are current

   8. Kimberly Bruch - absent

   9. Lisa - absent
      
      

Next Meeting: 14th May 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0