2025-05-07 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2025-05-06 ACCESS EC Meeting Agenda & Summary

   2. We need to do another Go / No Go date for SC - need to make sure of timelines

   3. We should review all timelines of items in the supplement money request

   4. We do not have year 4 authorization to spend - and we are authorized only to spend what was in PY3

      1. we need a spend down to project how far we can go under what we have been authorized

         1. Lavanya reached out to Dawn

      2. SDSC should also look at a spend down to see how long they can go

         1. Cindy thinks the last time they checked they had a couple months - will get firm info to John
            
            

2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

3. Updates

   1. @John Towns

   2. @Chuck P

      1. need to distill the EAB and EC report for the EC meeting

   3. @majumdar

      1. in with Cindy’s update

   4. @Cindy Wong

      1. EAB

         1. Charter language needs to be updated to remove RP Chair. (Per EAB 3/18 report)

            1. Do we need to send it back to EC for official vote, or OK to move forward and share update with EAB?

               1. ANSWER: Do need to bring it back to EC for final approval

         2. June Meeting (2-hour virtual)

            1. Finalize agenda by end of May to share with EAB (ideal)

      2. Evaluation SC

         1. Goal 4 metric wording update approved by EC "Extend the use of resources and services available via ACCESS” Need to note in plan

            1. Approved by EC 2025-05-06 ACCESS EC Meeting Agenda & Summary

            2. John would like to see metrics wording changed - look at current communities and how they are increasing as well as new communities and how they increase

            3. This does not need to be approved by EC - but definitely should be shared

   5. @Lavanya Podila

      1. Burndown information requested

      2. Getting drop dead dates for conferences and meetings

      3. Use PEARC registrations from Stephen - what do we have for registrations

   6. @Shannon Bradley

      1. RACI Template - @Chuck P - I need a copy of the one we saw last week during a committee presentation

         1. Standing Committee/Working Group RACI Template

         2. In Privacy Policy - there is a RACI - look at this to see how the template works

      2. Updated Attendance Tool

         1. 2025-05-06 ACCESS EC Meeting Agenda & Summary

      3. Created a “How To” for Risk Management - request from EC member

         1. 5 - ACO Tools and Where to Find Information | How to use the Risk Register:

         2. Collaboration Tools Information | How to use the Risk Register:

   7. @Dina Meek

      1. PY4 Plans - Final and ready to present to EC

      2. EC Presentations - Web Presence SC - 5/13; Comms SC - 5/27

      3. John - Verify partner list in Highlights Book (https://docs.google.com/document/d/19PlilshBO8V48wygHlTiPyq7xOyXucefze8G7YiKvhY/edit?tab=t.0 )

         1. in the very back

         2. John says email the PIs and ask them to make sure all their partners are current

   8. @Kimberly Bruch - absent

   9. @Lisa - absent
      
      

Next Meeting: 14th May 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0