5 - ACO Tools and Where to Find Information

1 ACO Provided or Created Tools and Who Uses them
2 ACCESS Website
3 ACCESS Confluence
4 Tools
- 4.1 Slack
- 4.2 Zoom
- 4.3 Confluence
- 4.4 Jira
  - 4.4.1 How to use the Risk Register
5 Templates

ACO Provided or Created Tools and Who Uses them

https://access-ci.atlassian.net/wiki/spaces/ACP/database/1648656385

ACCESS Website	ACCESS Confluence

ACCESS Website	ACCESS Confluence
Home page: https://access-ci.org/	Home page: https://access-ci.atlassian.net/wiki/home individualized to each person
About ACCESS: https://access-ci.org/about/	ACO Easy Access Page: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/479199256 Quick links to most useful parts of Confluence:
Recent News Stories: https://access-ci.org/news/
Past Newsletters: https://access-ci.org/newsletter/
Allocations (RAMPS): https://allocations.access-ci.org/ Resources: https://allocations.access-ci.org/resources	Allocations (RAMPS): https://access-ci.atlassian.net/wiki/spaces/ACP/pages/27590657 Resources:
Operations (CONECT): https://operations.access-ci.org/	Operations (CONECT): https://access-ci.atlassian.net/wiki/spaces/ACP/pages/19628107
Support: https://support.access-ci.org/ Match: https://support.access-ci.org/match/overview	Support Match they don’t use Confluence? is there more than this? https://access-ci.atlassian.net/wiki/spaces/ACCESSdocumentation/pages/467109469
ACCESS AI Chat: https://support.access-ci.org/find you need to have a user name and password and be logged in	ACCESS Coordination Office (ACO): https://nsf-access.atlassian.net/wiki/pages/resumedraft.action?draftId=18677799
Metrics: ACCESS Monitoring and Measurement XDMoD - https://xdmod.access-ci.org/	Metrics - they don’t use Confluence? https://access-ci.atlassian.net/wiki/spaces/ACCESSdocumentation/pages/467112593
Resource Provider Forum: https://operations.access-ci.org/pub/rpf	Resource Provider Forum: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/27066393

Tools

Slack

access-ci.slack.com
Community Slack Channel: accesscommunityslack.slack.com
Make sure someone sends you an invitation

Zoom

How to set up in Outlook - use the add in
- https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0062420
Correcting Zoom access issues w/NSF participants
- Schedule meeting from Zoom Client itself - (instead of Outlook add-on)
- In Security: check box for “Only authenticated users can join”, it is suggested that “Waiting Room” be used/selected too.
- In Calendar: select “Outlook”
- Recommendations for Securing Zoom and Other Real-time Online Sessions:

Confluence

How to use Page Templates - Templates Runbook
Access Collaboration Portal - page shows how wiki is laid out -https://access-ci.atlassian.net/wiki/spaces/ACP
ACO Easy Access page: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/479199256
ACO Meetings: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84934681
Executive Council Meetings - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1081359
NSF Meetings - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84770821
Decisions Made - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/479199256/ACO+Easy+Access+Page#ACCESS-Decisions-Made
Lessons Learned - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1633058870

Jira

Risk Register (filtered for just ACO Risks) - https://access-ci.atlassian.net/jira/core/projects/RR/board?filter=%22labels%22%20%3D%20%27ACO%2FOpenCI%27
ACCESS Tasks (filtered for just ACO Tasks) - https://access-ci.atlassian.net/jira/core/projects/ATT/board?filter=assignee%20%3D%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22
EC Milestones - ACCESS wide tracking - https://access-ci.atlassian.net/jira/core/projects/ECMT/board
Project Change Requests - https://access-ci.atlassian.net/jira/core/projects/PCR/board

How to use the Risk Register

According to Project PEP we are to review risks regularly. Monthly the EC and the ACO are reminded via email to check the Risk Register and make sure that any risks they are monitoring have not been encountered. It also gives the opportunity to add a risk if one confronted that was not on the list at the beginning of the project.

That link is: Risk Register and review items -

You can review the Risk Register by viewing tasks as cards: by selecting “Board” in the ribbon
Next to “Board’ is “List” if you would like a more streamlined view of all tasks

If you click “filter” you can view the Risks by filtering the Labels in the drop down list – this lets you view by:

Labels Available

Labels Available
Cross-track	Allocations
RPs	Evaluation
EC	Comms
Operations	Support
Metrics	ACO

As of 4/2025:

The EC has not currently identified any overarching Risks - this is something that might need to be evaluated

EC – EC Risk Register

There are no Risks tracked in Jira by these Groups:

These groups are using the Risk Register: