5 - ACO Tools and Where to Find Information

1 ACO Provided or Created Tools and Who Uses them
2 ACCESS Website
3 ACCESS Confluence
4 Tools
- 4.1 Slack
- 4.2 Zoom
- 4.3 Confluence
- 4.4 Jira
  - 4.4.1 How to use the Risk Register
5 Templates

ACO Provided or Created Tools and Who Uses them

https://access-ci.atlassian.net/wiki/spaces/ACP/database/1648656385

ACCESS Website	ACCESS Confluence

ACCESS Website	ACCESS Confluence
Home page: https://access-ci.org/	Home page: https://access-ci.atlassian.net/wiki/home individualized to each person
About ACCESS: https://access-ci.org/about/	ACO Easy Access Page: ACO Easy Access Page Quick links to most useful parts of Confluence:
Recent News Stories: https://access-ci.org/news/
Past Newsletters: https://access-ci.org/newsletter/
Allocations (RAMPS): https://allocations.access-ci.org/ Resources: https://allocations.access-ci.org/resources	Allocations (RAMPS): ACCESS Allocation Services – Resource Allocations Marketplace and Platform Services (RAMPS) Resources:
Operations (CONECT): https://operations.access-ci.org/	Operations (CONECT): ACCESS Operations
Support: https://support.access-ci.org/ Match: https://support.access-ci.org/match/overview	Support Match they don’t use Confluence? is there more than this? Support Documentation
ACCESS AI Chat: https://support.access-ci.org/find you need to have a user name and password and be logged in	ACCESS Coordination Office (ACO): https://nsf-access.atlassian.net/wiki/pages/resumedraft.action?draftId=18677799
Metrics: ACCESS Monitoring and Measurement XDMoD - https://xdmod.access-ci.org/	Metrics - they don’t use Confluence? XDMoD
Resource Provider Forum: https://operations.access-ci.org/pub/rpf	Resource Provider Forum: ACCESS Resource Provider Forum

Tools

Slack

access-ci.slack.com
Community Slack Channel: accesscommunityslack.slack.com
Make sure someone sends you an invitation

Zoom

How to set up in Outlook - use the add in
- https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0062420
Correcting Zoom access issues w/NSF participants
- Schedule meeting from Zoom Client itself - (instead of Outlook add-on)
- In Security: check box for “Only authenticated users can join”, it is suggested that “Waiting Room” be used/selected too.
- In Calendar: select “Outlook”
- Recommendations for Securing Zoom and Other Real-time Online Sessions:

Confluence

How to use Page Templates - Templates Runbook
Access Collaboration Portal - page shows how wiki is laid out -ACCESS Collaboration Portal
ACO Easy Access page: ACO Easy Access Page
ACO Meetings: OpenCI ACO Weekly Leadership Meetings
Executive Council Meetings - Executive Council Easy Access Page
NSF Meetings - NSF Easy Access Page
Decisions Made - ACO Easy Access Page
Lessons Learned - ACCESS Lessons Learned

Jira

Risk Register (filtered for just ACO Risks) - https://access-ci.atlassian.net/jira/core/projects/RR/board?filter=%22labels%22%20%3D%20%27ACO%2FOpenCI%27
ACCESS Tasks (filtered for just ACO Tasks) - https://access-ci.atlassian.net/jira/core/projects/ATT/board?filter=assignee%20%3D%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22
EC Milestones - ACCESS wide tracking - https://access-ci.atlassian.net/jira/core/projects/ECMT/board
Project Change Requests - https://access-ci.atlassian.net/jira/core/projects/PCR/board

How to use the Risk Register

According to Project PEP we are to review risks regularly. Monthly the EC and the ACO are reminded via email to check the Risk Register and make sure that any risks they are monitoring have not been encountered. It also gives the opportunity to add a risk if one confronted that was not on the list at the beginning of the project.

That link is: Risk Register and review items -

You can review the Risk Register by viewing tasks as cards: by selecting “Board” in the ribbon
Next to “Board’ is “List” if you would like a more streamlined view of all tasks

If you click “filter” you can view the Risks by filtering the Labels in the drop down list – this lets you view by:

Labels Available

Labels Available
Cross-track	Allocations
RPs	Evaluation
EC	Comms
Operations	Support
Metrics	ACO

As of 4/2025:

The EC has not currently identified any overarching Risks - this is something that might need to be evaluated

EC – EC Risk Register

There are no Risks tracked in Jira by these Groups:

These groups are using the Risk Register:

Templates

Lessons Learned - ACCESS Lessons Learned
Decisions Made - ACO Easy Access Page
RACI Templates - Standing Committee/Working Group RACI Template
Library - Articles of Interest
Decisions Made Reports
- ACO/EC Decision Report - Quarterly Summary
- ACO Easy Access Page
Program Wide Metrics - ACCESS Program Wide Metrics
ACO Metrics
- https://access-ci.atlassian.net/wiki/spaces/ACP/pages/639762434
  - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/674922498
  - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1024491521
    - each one has a page like above
  - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1024458753
    - each one has a page like aboce
  - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1024458770
    - each one has a page like above
  - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1024458787
    - each one has a page like above
https://access-ci.atlassian.net/wiki/spaces/ACP/pages/587563010
- Current PEP - May 2024 - Version 2.2.2
- OpenCI KPIs and Metrics